Operations Services Coordinator

Kamehameha Schools Trustees of the Estate of Bernice Pauahi Bishop dba Kamehameha Schools; Honolulu (HI); On-site; USD 71,000 - 97,000; Full time

Job summary

Kamehameha Schools in Honolulu, Hawaii is seeking an experienced Operations Services Coordinator to provide comprehensive operational support for the Kapālama Campus Facilities Physical Plant team. You will coordinate maintenance services, manage service requests, vehicle scheduling, and records for a range of trades and vendors.

This role also acts as a CMMS super-user (WebTMA), overseeing asset inventories, preventive maintenance scheduling and reporting, while ensuring compliance with

Qualifications

• Associate's Degree or equivalent combination of education and experience
• More than 5 years of related work experience
• Valid driver's license to travel around campus and to off-campus sites
• Knowledge of supervisory principals and practices
• Excellent interpersonal and communication skills
• Proficiency with microcomputers and office software including Excel, Word, scheduling applications
• Proficient in PowerPoint for presentations
• Knowledge of MS Project scheduling software and cash-flow spreadsheets

Responsibilities

• Coordinates internal campus maintenance and support services and provides guidance to office staff
• Coordinates external campus maintenance and support services
• Coordinates and documents activities relative to facility use, vehicle use, work requests and program support
• Provides operational support with special projects on division policies and procedures, maintains compliance and safety records, schedules compliance training, processes accounts receivable
• Coordinates division record keeping consistent with the KS record retention policy
• Ensures the accuracy and consistency of files maintained within the division
• Kapalama Campus acts as divisional super-user for CMMS (WebTMA) and handles asset inventory, preventive maintenance schedules and work order tracking

Skills

Interpersonal skills

Supervisory principles

Verbal and written communication

Budget awareness

Education

Associate's Degree

Tools

MS Project

Excel

PowerPoint

Job description

Operations Services Coordinator

Employee Type: Regular

Recruiting Start Date: 10-29-2026

Job Exempt? Yes

Recruiting End Date: Open Until Filled

Aloha mai! Mahalo for your interest in Kamehameha Schools. If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana! Kamehameha Schools is seeking an experienced Operations Coordinator to provide critical operational support for our Kapālama Campus Facilities Physical Plant team. This position plays a key role in ensuring the seamless delivery of campus maintenance and support services by coordinating activities across multiple departments, including Trades, Custodial, Grounds, Movers, Mechanics and Auxiliary Services teams. As a central hub for operational coordination, this role oversees service requests, vehicle scheduling, contract and records management, compliance tracking, reporting, and administrative processes that support daily campus operations. The successful candidate will manage requests for service, monitor budgets and expenses, coordinate vendors and contractors, process accounts receivable, and maintain accurate documentation in compliance with organizational policies. This position also serves as one of the division's CMMS (WebTMA) super-users, supporting asset management, preventive maintenance scheduling, work order tracking, and operational reporting

Job Summary

Provides various complex operational support to the division to include, but not limited to leadership and supervision of internal and external maintenance and support services, reporting, tracking, monitoring and managing files, contracts, documents and records. Manages, documents and coordinates space reservations relative to facility use, vehicle use and service delivery to include all associated costs

Essential Responsibilities

• Coordinates internal campus maintenance and support services, and provides guidance to office staff
• Coordinates external campus maintenance and support services
• Coordinates and documents activities relative to facility use, vehicle use, work requests and program support
• Provides operational support with special projects on division policies and procedures, maintains compliance and safety records, schedules compliance training, processes account receivables
• Coordinates division record keeping consistent with the KS record retention policy
• Ensures the accuracy and consistency of files maintained within the division

Other Duties as Assigned

• Kapalama Campus Acts as divisional super-user for CMMS (Web TMA)
• Responsibilities include, but not limited to: maintains asset inventory, preventative maintenance schedules and work order tracking and reporting

Position Requirements

Minimum Qualifications

• An equivalent combination of education and experience may substitute for the requirements listed
• Associate's Degree
• More than 5 years of related work experience
• Valid driver's license to travel around campus and to off-campus sites
• Knowledge of supervisory principals and practices
• Excellent interpersonal skills to interact with various audiences
• Proficiency in the use of microcomputers and related spreadsheet, word processing, scheduling applications
• Proficient in the use of Power Point in preparing presentation and discussion documents
• Knowledge of the utilization and application of scheduling software (MS Project) and interfaces with cash flow spreadsheets
• Excellent verbal and written communication skills to communicate effectively with all levels of staff

Preferred Qualifications

• Bookkeeping or accounting experience
• Experience working in an organization with various trades
• Knowledge of Human Resources regulations and practices
• Knowledge of U.S. Postal Regulations
• Knowledge of KS organizational structure

Physical Requirements

Frequently sits, perform desk-based computer tasks and grasp light or fine manipulation, talk or hear. Occasionally stand and/or walk, write by hand, and lift and/or carry, push and/or pull objects that weigh up to 10 pounds. Rarely twist, bend, stoop, squat, kneel, crawl, climb, reach or work above shoulder, or grasp forcefully

Working Conditions

This position may involve traveling to various locations, including neighbor islands to conduct business. Work is conducted in an office/school environment and may require work to be conducted in non-standard workplaces. Work is typically conducted Monday through Friday at normal business hours but evening and weekend hours are often required to meet goals and objectives

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned

For internal use only: #LI-CAR Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact us at [e-mail] or 808-534-8040 if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. KS does not accept unauthorized solicitations of candidate referrals from third-party vendors (i.e. Staffing Agencies, Executive Recruitment Firms). Any third-party vendor who has interest in supporting KS's recruiting efforts must be authorized by Human Resources prior to the vendor's candidate applying with KS

Pay Range

Work Year 12 Pay Range 70,900.00 - 97,100.00

Annual Compensation and Benefits

Based on the compensation range provided below, salaries are commensurate with job-related experience, skills and competencies, education, internal equity, length of work year, and other organizational needs. At Kamehameha Schools (KS), we recognize that compensation is just one facet of a fulfilling employment experience. Our commitment lies in fostering a positive work environment and equipping employees with the necessary resources to excel every day. Our Total Rewards Program embodies KS's dedication to the physical, mental, and financial well-being of our employee ʻohana. Explore our comprehensive Benefits Summary for more information

Primary Location

Kapalama Campus City, State Honolulu, Hawaii

Additional Locations

Kamehameha Schools offers a dynamic, innovative and collaborative work environment for growth-minded individuals who embrace culture and diversity. Deeply committed to shaping a thriving and vibrant future for Native Hawaiians, Kamehameha Schools aims at finding the right people for the right roles, who bring talent and passion to our mission. Our workforce is comprised of full- and part-time, on-call, and seasonal employees who work in various positions at locations across Hawaiʻi pae ʻāina (group of islands), including three K-12 campuses, 29 preschools, and other regional and support offices

Learn more about us at www.ksbe.edu/careers