Operations Project Coordinator II

GFT; Long Beach (CA); Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

Hybrid (in-person and remote) work env

Comprehensive benefits package, incl.

Job summary

GFT in Long Beach, CA is seeking a Project Coordinator to join our Shared Services team on a hybrid schedule. The role focuses on project accounting support, budgeting, invoicing, and coordination with project managers and clients to keep projects on track and financially healthy.

The candidate will handle fee templates, contracts, WBS creation, revenue monitoring, and monthly reviews, while collaborating with operations and collections to ensure timely cash flow.

Qualifications

• Bachelor's degree in related field or 4+ years of relevant experience in project accounting, project controls, proposals, or contracts.
• 2+ years of relevant experience in project controls, proposals, or contracts.
• Knowledge or awareness of financial and general accounting, business math, AR, AP, and related processes.
• Industry terminology knowledge such as client contracts, awards, procurement, overhead, fee types, and multipliers.
• Desire to learn and apply industry key concepts such as effort, revenue, and variance analysis.
• Ability to manage assignments efficiently.
• Ability to prioritize tasks, multitask, and adapt to changing priorities.

Responsibilities

• Prepares fee proposal templates, draft contracts, and subcontracts for review.
• Ensures projects adhere to contract language and requirements; issues and tracks project amendment documentation and coordinates for review.
• Develops WBS (Work Breakdown Structure) and Project Authorization forms including budgets and client invoicing requirements.
• Monitors project financials including variance, revenue, budgets, and WIP; responsible for follow up on revenue variance issues; participates in resolving issues.
• Partners with Collections Specialist to aid in project cash flow from clients.
• Serves as a liaison between internal staff, suppliers, and clients while communicating effectively on behalf of Project Managers.
• Conducts pre-bill reviews with Project Managers as necessary.
• Participates in monthly project review meetings and collaborates with Business Operations teams.
• Assists Business Operations with analysis of project budget performance.
• Performs other job-related duties as assigned.

Skills

AR/AP knowledge

Budget tracking

Multitasking

Education

Bachelor's degree in related field

4+ years of relevant experience in project accounting

Job description

What You Will Do

GFT is seeking a Project Coordinator to join our Shared Services team in Long Beach, CA. This role follows a hybrid work model, requiring regular attendance in Long Beach, CA.

What You’ll Be Challenged To Do

The Operations Project Coordinator II provides project management, administrative, and accounting support to project teams, particularly for large, complex, and high-risk clients/projects, in collaboration with Project Accounting.

In this capacity, the successful candidate will be responsible for the following:

• Prepares fee proposal templates, draft contracts, and subcontracts for review.
• Ensures projects adhere to contract language and requirements; issues and tracks project amendment documentation and coordinates for review.
• Develops WBS (Work Breakdown Structure) and Project Authorization forms including budgets and client invoicing requirements.
• Monitors project financials including variance, revenue, budgets, and WIP; responsible for follow up on revenue variance issues; participates in resolving issues.
• Partners with Collections Specialist to aid in project cash flow from clients.
• Serves as a liaison between internal staff, suppliers, and clients while communicating effectively on behalf of Project Managers.
• Conducts pre-bill reviews with Project Managers as necessary.
• Participates in monthly project review meetings and collaborates with Business Operations teams.
• Assists Business Operations with analysis of project budget performance.
• Performs other job-related duties as assigned.

Education | Experience

What You Will Bring To Our Firm

• Bachelor's degree in related field or 4+ years of relevant experience in project accounting, project controls, proposals, or contracts.
• 2+ years of relevant experience in project controls, proposals, or contracts.
• Knowledge or awareness of financial and general accounting, business math, AR, AP, and related processes.
• Industry terminology knowledge such as client contracts, awards, procurement, overhead, fee types, and multipliers.
• Desire to learn and apply industry key concepts such as effort, revenue, and variance analysis.
• Ability to manage assignments efficiently.
• Ability to prioritize tasks, multitask, and adapt to changing priorities.

Compensation: $70,000 - $80,000, Salary dependent upon experience and geographic location

Featured Benefits

• Hybrid (in-person and remote) work environment.
• Comprehensive benefits package, including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Tax-deferred 401(k) savings plan.
• Competitive paid time off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations.
• Incentive compensation for eligible positions.

Company Overview

At GFT, a privately held AEC firm, we innovate where transportation, water, power and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships – that’s why we’re the employer of choice for 5,000+ of the industry’s brightest engineers, planners, architects, inspectors, designers, and more.

Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century’s experience, together we’re building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.

GFT: Ingenuity That Shapes Lives™

GFT is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law.

Unsolicited resumes from third party agencies will be considered the property of GFT.

Location: Long Beach, CA

Working Hours: 8 AM – 5 PM

Employment Status: Full-time

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"California Applicants"

Applicants in the County of Los Angeles -

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Applicants in the State of California -

Qualified applications with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.

GFT does require the successful completion of a criminal background check for all advertised positions.