Operations Program Manager

Stress-Free; San Jose (CA); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Paid Time Off

Paid Holidays

Professional Development Opportunities

Executive Mentorship and Leadership De

Job summary

Stress-Free Auto Care seeks an Operations Program Manager to drive strategic initiatives, align cross-functional teams, and ensure timely delivery of priorities across the growing organization.

You will work with executive leadership and partner across Operations, Customer Experience, Finance, HR, Recruiting, Technology, Marketing, and Corporate Development to translate priorities into measurable results and scalable processes.

Qualifications

• 3+ years of operational leadership, project management, or business operations experience.
• Strong organizational and project management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple projects with competing priorities.
• Advanced proficiency with spreadsheets, reporting, and data analysis.
• Strong attention to detail and follow-through.
• Ability to work independently with minimal supervision.

Responsibilities

• Lead and coordinate company-wide strategic initiatives from planning through execution.
• Develop project plans, timelines, milestones, ownership, and reporting structures.
• Ensure initiatives stay on schedule and obstacles are resolved quickly.
• Maintain visibility into major priorities and elevate risks proactively.
• Support executive leadership in driving priorities and special projects.
• Prepare materials, reporting, and analyses for leadership and board meetings.
• Coordinate follow-up and accountability across leadership teams.
• Manage action item tracking to ensure commitments are completed on schedule.
• Prepare and distribute Weekly Business Review reporting across stores, districts, and regions.
• Consolidate operational metrics and identify trends, opportunities, and risks.
• Coordinate cross-functional efforts for new store openings, conversions, or launches.
• Document and standardize operational processes to improve efficiency.
• Build scalable systems for communication, accountability, and execution.

Skills

Operational leadership

Project management

Data analysis

Communication

Multi-project coordination

Spreadsheet proficiency

Detail-oriented

Independent work

Job description

Stress-Free Auto Care is seeking an Operations Program Manager to support the execution of strategic initiatives across our rapidly growing organization. This role serves as a force multiplier for executive leadership, ensuring critical projects are delivered on time, cross-functional teams remain aligned, and operational priorities are executed consistently across the company.

The Operations Program Manager will work directly with executive leadership and partner closely with Operations, Customer Experience, Finance, Human Resources, Recruiting, Technology, Marketing, and Corporate Development. This individual will be responsible for driving accountability, managing complex projects, coordinating communication across departments, and ensuring organizational priorities are translated into measurable results.

This role is ideal for an exceptionally organized, analytical, and execution-oriented leader who thrives in a fast-paced, high-growth environment.

Key Responsibilities

Strategic Initiative Management

Lead and coordinate company-wide strategic initiatives from planning through execution.

Develop project plans, timelines, milestones, ownership assignments, and reporting structures.

Ensure critical initiatives remain on schedule and obstacles are identified and resolved quickly.

Maintain visibility into all major organizational priorities and proactively elevate risks.

Executive Operations

Support executive leadership in driving organizational priorities and special projects.

Prepare materials, reporting, presentations, and analyses for leadership meetings, board meetings, and strategic planning sessions.

Coordinate follow-up and accountability across leadership teams.

Manage action item tracking and ensure commitments are completed on schedule.

Weekly Business Review (WBR) Management

Prepare and distribute Weekly Business Review reporting.

Consolidate operational performance metrics across stores, districts, and regions.

Identify performance trends, opportunities, and risks requiring leadership attention.

Coordinate follow-up actions resulting from WBR discussions.

Operational Performance & Accountability

Monitor key operational metrics across the organization.

Identify underperformance and partner with leaders to develop corrective action plans.

Track progress against goals and ensure follow-through on commitments.

Assist in developing scalable systems and processes as the company grows.

Corporate Development & Growth Initiatives

Support acquisition, diligence, integration, and store launch activities as needed.

Coordinate cross-functional efforts related to new store openings, conversions, and operational transitions.

Track project milestones and ensure readiness across all involved departments.

Process Improvement

Document, improve, and standardize operational processes.

Identify inefficiencies and develop scalable solutions.

Build systems that improve communication, accountability, and execution across the organization.

Qualifications

Required

3+ years of operational leadership, project management, consulting, business operations, or related experience.

Exceptional organizational and project management skills.

Strong written and verbal communication abilities.

Ability to manage multiple projects simultaneously with competing priorities.

Advanced proficiency with spreadsheets, reporting, and data analysis.

Strong attention to detail and follow-through.

Ability to work independently with minimal supervision.

Preferred

Experience in multi-unit operations, retail, automotive, hospitality, franchising, or other distributed service businesses.

Experience supporting executive leadership teams.

Financial analysis, forecasting, or business planning experience.

Experience building operational reporting and KPI dashboards.

Characteristics of Success

The ideal candidate:

Is relentlessly organized.

Creates clarity in ambiguous situations.

Holds people accountable while maintaining strong relationships.

Follows through on commitments and expects the same from others.

Anticipates problems before they occur.

Communicates clearly and concisely.

Thrives in a fast-moving, entrepreneurial environment.

Focuses on outcomes rather than activity.

Operates with urgency and professionalism.

Compensation

$100,000 - $120,000 annually

Annual Performance Bonus

Target bonus opportunity of $20,000, based on company performance, strategic initiative completion, and individual performance.

Additional Incentive Opportunities

Eligible for project-based incentive programs, including acquisition, integration, store launch, and other strategic growth initiatives as assigned.

Medical, Dental, and Vision Insurance

Paid Time Off

Paid Holidays

Professional Development Opportunities

Executive Mentorship and Leadership Development