Operations Officer - Administrative (Job #737)

Defense Acquisition Support Services LLC; Sterling Heights (MI); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Benefits package

Employee concierge culture

Job summary

Defense Acquisition Support Services LLC in Sterling Heights, MI is seeking an Administrative Operations Officer to join our team. The role requires managing office systems, advising leadership, and coordinating documentation and policies for program operations.

The position emphasizes experience with project management, DoD processes, and strong proficiency in Microsoft Office and Adobe Acrobat, supporting MDAP activities within a defense contracting environment.

Qualifications

• Bachelor's degree in specialized field plus 3 years of applicable experience, or a Bachelor's degree with 5 years specialized experience.
• Specialized degree fields include Project Management, Business Management/Administration or related.
• 5 cumulative years of work experience in planning, organizing, tracking, and reporting on projects.
• 2 years’ experience supporting a Major Defense Acquisition Program (MDAP) valued >$185M (ACAT I or II).
• 3 years' experience utilizing Microsoft Office Suite and Adobe Acrobat.

Responsibilities

• Provide office services by implementing administrative systems, procedures, and policies.
• Serve as principal advisor on administrative directives and communicate with staff and managers.
• Analyze operating practices, document control, budgeting, and staff requirements; recommend changes.

Skills

Communication skills

Analytical thinking

Documentation

Meeting coordination

Education

Bachelor's degree in Project Management or related field

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

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Operations Officer - Administrative (Job #737)

DAS Services is seeking a qualified Administrative Operations Officer to join our team in Sterling Heights, MI.

Responsibilities

• Provide office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects. The contractor shall serve as the principal advisor and consultant to the organizational unit manager and other key managers on administrative and management directives. The contractor shall communicate with all levels of staff, operating officials, and support organizations; and shall provide document preparation, review, staffing, and archival services.


• Analyze operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; recommend systems and procedures; and implement approved changes. The contractor shall resolve administrative problems by analyzing information, identifying alternatives, making recommendations, and communicating approved solutions.


• Identify functional and cross-functional requirements to maintain continuity of work operations, documenting and communicating recommended actions to management. The contractor shall identify irregularities and determine continuing needs to perform functional allocation and its interrelationships on required tasks. The contractor shall recommend resources required for each task.


• Research, coordinate, and provide guidance on regulations, policies, directives, and procedures. The contractor shall implement higher headquarters administrative and management directives and monitor to ensure compliance. The contractor shall perform studies and special projects in a wide variety of management and program areas, applying federal, DOD, DA, and local policies and procedures and reporting requirements.


• Develop, execute, and track documents and intergovernmental agreements such as Memorandums of Understanding, Memorandums of Agreement, and Memorandums for Record.


• Coordinate, schedule, and adjust meetings, events, and travel for organization leaders, and synchronize organization events and operations as required with key stakeholders.


• Facilitate meetings and calls for senior organizational leaders and provide technical support such as preparation of documents, reports, presentations, etc.


• Prepare, review, and transmit agendas, briefings, minutes, and calendars.


• Plan, coordinate and participate in systems readiness reviews, touchpoint reviews, Industry Days, and other programmatic reviews and ensure minutes and actions are captured and actioned.


• Respond to taskers, to include interfacing with other functional experts to obtain information; gathering, compiling and analyzing relevant information from various sources; develop and draft strategy and language, coordinate concurrences and approvals, and submit response on a timely basis.


• Quality check organizational documentation and briefings (format, grammar, spelling, content, etc.) prior to submission to leadership, perform final reviews of taskers, and coordinate with Public Affairs.


• Provide subject matter expertise at organizational staff meetings and organize and oversee Integrated Product Teams. The contractor shall package and present briefings, record actions, generate minutes and submit reports of activities.

Required Qualifications & Experience

• Bachelor's degree in a specialized field plus 3 years of applicable experience, or, a bachelor's degree in any field with a minimum of 5 years of specialized experience
  
  
  
  • Specialized Degree Field: Project Management, Business Management/Administration or another related field.
  
  
  • Specialized/applicable experience must be in the area of Project Management, Business Management/Administration or another related field.
  
  
  
  


• 5 cumulative years of work experience (within the last 8-year period) in planning, organizing, tracking, and reporting on projects supporting a program life-cycle management processes.


• 2 years’ experience supporting a Major Defense Acquisition Program (MDAP) valued in excess of 185 million dollars (ACAT I or II) using DoD 5000 weapon systems acquisition processes.


• 3 years' experience utilizing Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat.

Desired Skills

• Experience with US Army programs

About DAS:

Defense Acquisition Support Services is a Women Owned Small Business focused on hiring the very best people in Defense Contracting. As a Systems Engineering and Technical Assistance (SETA) focused organization, we partner with the government to help them achieve Mission Success. Established in 2007, we have remained “People Focused” and understand the secret to organizational success is the team. Our “People Focused” approach enables us to hire, retain, and help our teammates succeed and assist them by providing the very best possible support available to our government customers.

The DAS Culture:

We are “People Focused.” Each team member gets an employee concierge who is charged with helping ensure personal and professional success for our people. We care and try to help people find the right fit so they can find happiness, development, and a rewarding career. We succeed by helping you succeed.

DAS Benefits:

We provide real benefits for our team that includes: