Operations Office Administrator

Trinity Solar; Reading (Berks County); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a proactive Operations Office Administrator to enhance operational efficiency in a dynamic environment. This role involves coordinating daily operations, supporting project logistics, and maintaining accurate records. The ideal candidate will excel in communication and multitasking, ensuring smooth interactions between teams and clients. With a commitment to personal and professional growth, this position offers the chance to thrive in one of the fastest-growing fields, contributing to clean energy initiatives while enjoying competitive compensation and comprehensive benefits.

Benefits

Comprehensive Healthcare Benefits

401k Plan with Company Match

Paid Training

Generous PTO Program

Employee Assistance Program

Work-life Balance

Long Term Stability

Qualifications

• 2+ years of administrative or operations experience in construction or solar.
• Proficient in Microsoft Office and Google Workspace.

Responsibilities

• Coordinate daily administrative functions for solar installation operations.
• Serve as a liaison between field crews, project managers, and customers.

Skills

Communication Skills

Multitasking

Organizational Skills

Detail-oriented

Time Management

Education

High School Diploma

Associate's Degree

Bachelor's Degree

Tools

Microsoft Office Suite

Google Workspace

Salesforce

JobNimbus

Smartsheet

Job description

Job Details Job Location: Reading PA Office - Reading, PA Salary Range: Undisclosed Description

We are seeking a highly organized and proactive Operations Office Administrator to join our team at Trinity Solar. This role is essential to ensuring the smooth coordination of daily operations, supporting project logistics, and maintaining accurate administrative records. The ideal candidate will bring strong communication, multitasking, and organizational skills to help drive operational efficiency and exceptional customer service in a fast-paced, mission-driven environment.

Key Responsibilities:

• Coordinate and support day-to-day administrative functions for residential solar installation operations.
• Serve as a liaison between field crews, project managers, customers, and vendors to ensure smooth scheduling and communication.
• Maintain and update project management systems with accurate job details, timelines, permits, and inspection statuses.
• Assist in managing inventory records and ordering supplies, tools, and equipment for field teams.
• Prepare and track documentation required for permits, inspections, utility interconnections, and compliance.
• Handle inbound customer communications related to scheduling, service updates, and documentation.
• Generate reports and summaries related to installation progress, project status, and operational metrics.
• Organize office resources, support internal team needs, and help coordinate onboarding for new hires.
• Ensure all company policies and procedures are followed in the execution of operational and administrative tasks.

Qualifications:

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• 2+ years of administrative or operations experience, ideally in construction, solar, or a related field.
• Proficient in Microsoft Office Suite and Google Workspace; experience with CRM or project management platforms (e.g., Salesforce, JobNimbus, Smartsheet) is a plus.
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Detail-oriented, dependable, and capable of working both independently and as part of a team.
• Knowledge of solar industry operations, permitting, or utility processes is a plus, but not required.

What We Offer

Not just a career... but a career path to success! Trinity Solar offers you a career in one of the fastest growing fields in the country. A career with Trinity Solar is a path to personal and professional growth with a company who truly values its employees. Our employees enjoy...

• Competitive compensation
• Comprehensive healthcare benefits which include:
  • Medical, Dental and Vision
  • Life insurance
• Employee assistance program
• Paid training
• A generous PTO program
• 401k plan supported by a company match
• Work-life balance
• Long term stability in a fast-growing industry
• The satisfaction of knowing they are working for an organization leading the way in clean energy initiatives
• And Much MORE!

About Trinity Solar

For 30 years, Trinity Solar and its Roofing Division has been a trusted name in renewable energy and roofing solutions. Established in 1994, we are committed to making quality, affordable roofing and solar installation accessible and seamless. As the largest privately held residential solar and roofing installer in the United States, we are proud of our 3,300+ team members and over 100,000 installations.

We are stronger together.

Trinity Solar is an Equal Opportunity Employer committed to diversity in the workplace. Consistent with that goal, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, gender identity, or any other category protected by applicable federal, state, or local laws.

"Veteran Friendly"

Qualifications