Operations Manager (4800) Job #87452 - BIDS

University of California, Berkeley; Berkeley (CA); On-site; USD 97,572 - 107,719; Full time

Job summary

University of California, Berkeley is seeking an Operations Manager to oversee broad administrative services supporting the Berkeley Institute for Data Science (BIDS). The role spans finance, HR, facilities, IT, planning, and staff supervision to enable cross‑disciplinary collaboration.

The ideal candidate will manage budgets, HR processes, vendor relations, and space logistics while guiding a small team and partnering with campus units. This is a full‑time position based at Berkeley.

Qualifications

• Degree or equivalent experience in a related field.
• Knowledge of university processes and confidentiality.
• Experience with budget, payroll, contracts, and grants regulations.

Responsibilities

• Manage administrative operations including PO, travel, vendor payments and affiliate processing.
• Coordinate HR activities including employment, onboarding, onboarding and renewal tracking.
• Assist in drafting website content, newsletters and correspondence.
• Administer facilities and space logistics including equipment needs and conference room setup.
• Supervise a small staff and provide feedback on tasks and progress.
• Support leadership in strategic initiatives and external relationship building.
• Represent BIDS on campus committees and safety coordination.
• Engage in professional development to advance skills.

Skills

Budget management

HR operations

Facilities admin

Payroll documentation

Communication skills

Confidentiality

Planning & analysis

Open science awareness

Education

Bachelor's degree or equivalent experience

Tools

GitHub (PM tracking)

Job description

Operational Overview

This Operations Manager role encompasses the comprehensive administrative services and general operations that support collaboration at the Berkeley Institute for Data Science (BIDS). Responsibilities include finance, human resources, facilities, IT, strategic planning, and staff supervision.

Responsibilities

• 20% Manage, plan, and administer a range of administrative operations in BIDS, such as purchase orders, travel booking and reimbursements, vendor payments, and affiliate processing.
• 15% Coordinate human resources activities including employment, training, classification, and HR/Payroll documentation, work with the Executive Director on position descriptions, resume review, interview scheduling, onboarding/offboarding, and contract renewal tracking.
• 15% Assist in designing and drafting organizational website content; draft newsletters and correspondence to the BIDS community.
• 15% Administer facilities and space logistics: equipment needs, facilities issues, ergonomic evaluations, card key access, office equipment maintenance, and conference room set‑up.
• 15% Supervise a small staff of support employees and/or students, set clear tasks, review progress and provide feedback.
• 5% Support the BIDS leadership team in developing strategic initiatives and building connections with partner organizations across campus, the UC system, and beyond.
• 5% Serve on committees representing BIDS within the College of Computing, Data Science and Society or across campus.
• 5% Act as safety coordinator.
• 5% Engage in professional development to advance skills and knowledge.

Required Qualifications

• Thorough knowledge of University rules, regulations, processes, protocols, and procedures for budget, accounting, fund management, and/or personnel management.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasion, advising, and counseling.
• Knowledge of administrative operations such as event planning, basic fundraising, risk management, website design, accounting, payroll, contracts, and grants regulations.
• Solid knowledge of common University‑specific computer applications.
• Ability to use discretion and maintain confidentiality.
• Strong skills in short‑term planning, analysis, problem‑solving, and customer service.
• Knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.
• Bachelor's degree in a related area and/or equivalent experience/training.

Preferred Qualifications

• Knowledge of project management and tracking on GitHub or a similar platform.
• Understanding of open science, open source software development, and interdisciplinary collaboration, including specific challenges associated with these initiatives.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California’s Compensation & Benefits website. Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. Salary offers are determined based on final candidate qualifications and experience.

Classification

ADMIN OFCR 3 CX
Anticipated hiring range: $97,572 - $107,719
UCB salary range: $97,572 - $147,872

Other Information

Please provide a CV and cover letter. In the letter, include a brief summary of a time you coordinated stakeholders from multiple organizations to deliver a shared goal.

Application Deadline

First Review Date: July 30, 2026. Open until filled.

Background Check

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Misconduct Disclosure

As a condition of employment, the final candidate who accepts a conditional offer of employment must disclose any final administrative or judicial decisions within the last seven years that determine that they committed any misconduct, or any related proceedings.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.