Operations Manager

Verneek; New York (NY); On-site; USD 40,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Daily chef lunch

Transportation benefits

401K matching

Flexible PTO

Visa sponsorship

Career growth opportunities

Job summary

Verneek is seeking a highly organized Operations Manager to oversee daily office operations, vendor relations, budgeting, and executive support at our NYC-area office.

The role requires 3+ years in similar roles, strong communication, and ability to manage complex operations including events and safety compliance. We offer competitive benefits and a fast-paced startup environment.

Qualifications

• Proven experience (e.g., 3+ years) in an Operation Manager, Office Manager, Administrative Assistant, Personal Assistance, Event Manager, or similar operational role.
• Experience managing large corporate offices and complex operations.
• Retail experience valued, esp. store or retail management.
• Excellent organizational and time management skills with independence.
• Excellent verbal and written communication.
• Proficiency in Google Suite (Docs, Sheets, Slides).
• Familiarity with basic accounting software.
• Demonstrated ability to manage a budget and vendor negotiations.

Responsibilities

• Serve as the primary contact for office vendors and service providers.
• Process and track invoices and manage the office budget; basic software use.
• Negotiate and manage vendor contracts for cost-effectiveness.
• Manage office supplies inventory and keep items stocked.
• Oversee maintenance of office equipment and coordinate repairs.
• Manage mail, packages, and deliveries.
• Ensure a clean, presentable office space; coordinate cleaning services.
• Coordinate executive errands and support leadership.
• Assist onboarding/offboarding and schedule company meetings.
• Handle end-to-end logistics of internal and external events.
• Maintain office security protocols and access control.
• Ensure workplace safety standards are met.

Skills

Operational Leadership

Vendor Management

Office Management

Budgeting

Communication Skills

Accounting Software

Tools

Google Suite

Accounting Software

Job description

Do you want to be part of the core team that is building the next one-of-a-kind tech companies that can potentially change your career's trajectory?! We are striving to build the future of AI for consumer enterprises, and our founders need your help as we are growing. Come join us and leave your mark!

Our founders are looking for a highly skilled Full-Time Operations Manager who will be the linchpin of our daily operations, ensuring the office environment is organized, functional, and welcoming, and the rest of our day to day operations are smooth. This role is crucial for maintaining operational efficiency and supporting our team to deliver on our mission. The ideal candidate must be highly self-directed and capable of independently managing administrative tasks, vendor relationships, office logistics, events, and complex day-to-day operations.

Responsibilities

Financial & Vendor Management

• Serve as the primary point of contact for office vendors and service providers (e.g., landlords, utilities, catering, cleaning)
• Process and track office-related invoices, expenses, and manage the office budget, often requiring basic use of software like QuickBooks or similar
• Negotiate and manage vendor contracts to ensure cost-effectiveness

Office Management, Administration & Logistics

• Manage office supplies inventory, ensuring all necessary items (e.g., stationery, printer toner, kitchen supplies) are stocked and organized
• Oversee the maintenance of office equipment (e.g., printers, copiers, coffee machines) and coordinate necessary repairs or servicing
• Manage incoming and outgoing mail, packages, and deliveries
• Ensure the physical office space is clean, tidy, and presentable at all times, coordinating with cleaning services
• Manage Office Logistics and address day-to-day operational needs as they arise

Executive Support

• Coordinate and schedule personal and company errands for the executive leadership team's success

Team Support & Coordination

• Assist with onboarding and off-boarding administrative tasks for new and departing team members (e.g., key card access, desk setup)
• Coordinate and schedule company meetings, internal events, and luncheons

Event Organizing

• Manage the end-to-end logistics of the company's internal and external events, from inception through execution and post-mortem

Safety & Compliance

• Maintain office security protocols and manage access (keys, badge systems)
• Ensure basic workplace safety standards are met (e.g., fire safety, first aid kits)

Contract & Application Details

• Work Schedule: Full-time
• This role may require flexibility to support company events and operational needs, beyond regular working hours

Requirements

• Proven experience (e.g., 3+ years) in an Operation Manager, Office Manager, Administrative Assistant, Personal Assistance, Event Manager, or similar operational role
• Experience managing large corporate offices and complex operations, including event planning and broader operational responsibilities
• Retail experience is highly valued, particularly experience as a Store Manager, Sales Manager, or in a similar role within a retail store environment
• Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines independently
• Excellent verbal and written communication skills
• Proficiency in Google Suite (Docs, Sheets, Slides)
• Familiarity with basic accounting software
• Demonstrated ability to manage a budget and handle vendor negotiations

Preferred

• Experience working in a dynamic, fast-paced environment
• Experience working in a retail environment

At Verneek, we are very determined to build a company that promotes diversity of thought that comes from the diversity of the individuals on the team! Candidates from any gender identity, race, color, religion, sexual orientation, national origin, veteran, or disability status are highly encouraged to apply.

Benefits

• Stellar medical, dental, vision, disability, and life insurance
• Daily private Chef lunch, curated to personal diets
• Transportation Benefits
• 401K matching contributions
• Flexible PTO
• Visa/Green Card Sponsorship
• Career growth support through sponsoring learning opportunities and mentorship

About Verneek

Verneek is an early-stage deep-tech AI startup, based in the NYC area, founded by a team of leading AI research scientists and backed by a group of world-renowned business and scientific luminaries. Our mission is to build the most helpful AI for anyone, anywhere, at anytime. We are obsessed with what we do and we have fun doing it. Read more about verneek here: https://www.verneek.com/about-verneek and make sure to watch all our introductory videos and yearly recaps here: https://www.verneek.com/culture.

Verneek Culture

It's often hard to put "culture" into words, perhaps you can get a visual sense of our culture here: https://www.verneek.com/culture. We all obsessively love what we do, care about each other, share all sorts of meals together, celebrate all kinds of events together, and work tirelessly with the excitement of making a difference through AI innovation. We are enjoying the journey, and going through all the ups and downs together.

Annual Salary Range

$40K-$85K