Operations & Logistics Coordinator

Critical Loop, Inc.; Long Beach (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Equity via stock options

Health coverage through HRA

Retirement plan

Unlimited PTO

Job summary

Critical Loop, Inc. in Long Beach, CA, is seeking an Operations & Logistics Coordinator to support deployment and ongoing operation of mobile battery energy storage systems and other distributed energy assets.

You will coordinate transportation, manage rental and service vendors, maintain records in Salesforce and other tools, assist with warehouse tasks, and provide hands-on support on site to keep equipment and documentation up to date.

Qualifications

• Experience coordinating construction logistics, equipment rentals, fleet, field service, or similar physical operations.
• Strong organization and follow-through across multiple concurrent tasks, vendors, and deadlines.
• Comfortable working onsite and performing hands-on tasks including receiving freight, warehouse support, material handling, and local errands.
• Clear written and verbal communication with vendors and internal stakeholders.
• Basic spreadsheet and data competency, including reviewing invoices, fuel deliveries, rental charges, and operational records.

Responsibilities

• Coordinate transportation, delivery, retrieval, and staging of batteries, generators, trailers, and other equipment for customer deployments.
• Coordinate with rental companies, trucking providers, fuel vendors, and other service providers.
• Track equipment rentals, delivery schedules, vendor commitments, and open logistics items.
• Support review and reconciliation of rental invoices, fuel deliveries, and other operational costs.
• Maintain accurate site, asset, vendor, rental, and operational records in systems such as Salesforce, Odoo, and other internal tools.
• Keep maintenance records, service history, and equipment documentation organized and up to date.
• Receive packages, freight, and equipment deliveries at our Long Beach facility.
• Support warehouse and material-handling activities, including forklift operation once certified.
• Assist with equipment registrations, DMV visits, permits, documentation, and other operational administrative tasks as needed.
• Track open issues and follow up with vendors and internal stakeholders until they are resolved.
• Support site mobilizations and demobilizations by confirming equipment, transportation, vendor, and delivery requirements.
• Help identify discrepancies in records, invoices, deliveries, serial numbers, schedules, or other operational information.
• Support Operations Engineers and project teams with ad hoc logistics and administrative needs.
• Occasionally travel locally to vendors, customer sites, DMV offices, or other locations as required

Skills

Organization

Communication

multitask management

Tools

Salesforce

Odoo

Job description

About Critical Loop

Critical Loop is shaping the next generation of energy systems by building the integrated edge grid of the future. Specializing in advanced energy management and battery control systems, Critical Loop empowers businesses and communities to seamlessly unite distributed energy resources for faster, more reliable, and affordable grid access. With deep expertise in grid modernization and a passion for creating resilient, responsive energy solutions, Critical Loop drives innovation at the intersection of technology and energy.

The Role

We are hiring an Operations & Logistics Coordinator to support the deployment and day-to-day operation of our mobile battery energy storage systems and other distributed energy assets.

This role will own much of the coordination required to move equipment to and from customer sites, manage rental and transportation vendors, maintain accurate site and asset records, support receiving and warehouse activities, and keep operational and maintenance documentation organized.

This is a hands-on, onsite role that combines logistics coordination, operational administration, and practical field support. You will work closely with our Operations Engineers, Projects, Sales, Accounting, and external vendors to make sure equipment, records, and services are where they need to be when they need to be there.

We are looking for someone who is highly organized, follows through reliably, and is comfortable handling both administrative work and practical onsite tasks.

What You Will Do

• Coordinate transportation, delivery, retrieval, and staging of batteries, generators, trailers, and other equipment for customer deployments

• Coordinate with rental companies, trucking providers, fuel vendors, and other service providers

• Track equipment rentals, delivery schedules, vendor commitments, and open logistics items

• Support review and reconciliation of rental invoices, fuel deliveries, and other operational costs

• Maintain accurate site, asset, vendor, rental, and operational records in systems such as Salesforce, Odoo, and other internal tools

• Keep maintenance records, service history, and equipment documentation organized and up to date

• Receive packages, freight, and equipment deliveries at our Long Beach facility

• Support warehouse and material-handling activities, including forklift operation once certified

• Assist with equipment registrations, DMV visits, permits, documentation, and other operational administrative tasks as needed

• Track open issues and follow up with vendors and internal stakeholders until they are resolved

• Support site mobilizations and demobilizations by confirming equipment, transportation, vendor, and delivery requirements

• Help identify discrepancies in records, invoices, deliveries, serial numbers, schedules, or other operational information

• Support Operations Engineers and project teams with ad hoc logistics and administrative needs

• Occasionally travel locally to vendors, customer sites, DMV offices, or other locations as required

Must-Haves

• Experience coordinating construction logistics, equipment rentals, fleet, field service, or similar physical operations

• Strong organization and follow-through across multiple concurrent tasks, vendors, and deadlines

• Comfortable working onsite and performing hands-on tasks including receiving freight, warehouse support, material handling, and local errands

• Clear written and verbal communication with vendors and internal stakeholders

• Basic spreadsheet and data competency, including comfort reviewing invoices, fuel deliveries, rental charges, and operational records

Nice-to-Haves

• Familiarity with BESS, generators, electrical equipment, or other industrial power systems

• Experience with Salesforce, Odoo, ERP, CMMS, inventory, fleet-management, or similar systems

• Experience reviewing vendor invoices, purchase orders, fuel records, or other operational expenses

• Experience maintaining fleet, equipment, or maintenance records

• Forklift certification or prior material-handling experience; willingness to obtain certification is sufficient

• Prior experience in a startup or fast-scaling operations environment

Work Authorization:

Critical Loop does not provide visa sponsorship for this role. Please do not apply for this role if at any time (now or in the future) you will need immigration support (i.e H-1B / OPT training plans etc.).

At Critical Loop, we're committed to rewarding and supporting our team. Our benefits package includes equity ownership through stock options, giving you a stake in our success, along with comprehensive health coverage (medical, dental, and vision) through an HRA with a generous allowance. We also provide a retirement savings plan and unlimited paid time off so you can recharge and maintain work-life balance.

Critical Loop is an equal opportunity employer. We're committed to building a diverse team and creating an inclusive workplace where everyone can thrive. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.