Operations Data Analyst (Office Based)

Heartflow; Austin, Rohnert Park (TX, CA); On-site; USD 89,000 - 116,000; Full time

Job summary

Heartflow is seeking an Operations Data Analyst to deliver data-driven insights that improve quality, automation, and efficiency across our operations team. You will build interactive dashboards using Tableau, Excel, and Google Sheets, translating complex metrics into clear narratives for leadership.

Responsibilities include data integration from ADP and internal sources, partnering with Technology to explore automation, and supporting process engineering with analytics to identify bottlenecks

Qualifications

• Education: S. or M.S. in a scientific, technical, or quantitative field.
• 2–4+ years of data analytics experience or related technical field.

Responsibilities

• Create operations dashboards and visualizations to tell data-driven stories.
• Integrate data from ADP, Smarteeva, and internal sources for decision-making.
• Present insights to leadership and cross-functional stakeholders.
• Audit dashboards for data integrity and maintain analytics over time.

Skills

Tableau

Excel

Google Sheets

Dashboard design

Education

Bachelor’s or MS in a scientific/technical field

Tools

Tableau

Excel

Google Sheets

Job description

Heartflow is a medical technology company advancing the diagnosis and management of coronary artery disease, the #1 cause of death worldwide, using cutting‑edge technology. The flagship product—an AI‑driven, non‑invasive cardiac test supported by the ACC/AHA Chest Pain Guidelines called the Heartflow FFR CT Analysis—provides a color‑coded, 3D model of a patient’s coronary arteries indicating the impact blockages have on blood flow to the heart. Heartflow is the first AI‑driven non‑invasive integrated heart care solution across the CCTA pathway that helps clinicians identify stenoses in the coronary arteries (RoadMap™Analysis), assess coronary blood flow (FFR CT Analysis), and characterize and quantify coronary atherosclerosis (Plaque Analysis).

Heartflow is a publicly traded company (HTFL) that has received international recognition for exceptional strides in healthcare innovation, is supported by medical societies around the world, cleared for use in the US, UK, Europe, Japan and Canada, and has been used for more than 500,000 patients worldwide.

Position Overview

The Operations Data Analyst will be responsible for meeting the data reporting needs of the Operations team to enable continuous improvement in quality, automation, and efficiency. This role uses data to provide actionable insights into operational performance. The complexity of assigned projects, autonomy, and strategic scope will be calibrated to match the selected candidate's depth of experience.

Key Responsibilities

Data Visualization & Storytelling

• Determine appropriate methods to analyze operations, relevant information, and data sets.
• Create operations-focused data views and interactive dashboards using Tableau, Excel, Google Sheets, and various visualization applications.
• Design, build, and present dynamic dashboards that tell a compelling, data‑driven story, translating complex operational metrics into clear, high‑impact narratives.
• Present analytical findings and insights executively, professionally, and accurately to leadership and cross‑functional stakeholders.
• Build out analytics ranging from core performance trackers to complex visualizations involving advanced nested calculations and multi‑source relational database combinations.
• Validate, maintain, and audit operations dashboards to ensure complete data integrity.

Cross‑Functional & Systems Integration

• Integrate data from ADP, Smarteeva, and other internal sources to drive business decision‑making, handling manual data correction or inputs as needed.
• Partner with the Technology team to conduct deep dives into automation data, driving process and product improvements.
• Support Process Engineering by generating dashboards to identify bottlenecks, validate new updates, and monitor process changes.
• Support the VP, Operations, Team Leads, and Training teams by establishing data‑driven metrics to drive efficiency and quality gains.

Insight & Process Optimization

• Use statistical tools to identify, analyze, and interpret patterns and trends in operational data sets.
• Work alongside the Operations Management Team to identify process improvement opportunities, propose system modifications, and devise data governance strategies.
• Provide insights, data‑driven recommendations, and peer coaching/mentorship to other members of the Operations team to upskill internal data literacy.

Skills & Qualifications

• Technical Proficiency: Strong hands‑on experience working in Tableau, Excel, Google Sheets, and various visualization applications to report on operations.
• Executive Presentation: Exceptional capability to build and present dashboards that translate raw data into a professional, accurate, and structured story tailored for executive leadership.
• Analytical Rigor: Sharp problem‑solving skills with the ability to assign numerical value to essential business functions for historical performance comparison.
• Project Execution: Ability to manage analytical projects across their lifecycle—from initial planning through output visualization and ongoing maintenance.
• Communication: Excellent verbal and written communication skills, with the ability to collaborate with internal customers to gain consensus on insights and recommendations.
• Agility & Quality: Highly organized, deadline‑focused, and agile, with a strong regard for product quality and safety standards.

Educational Requirements & Work Experience

• Education: S. or M.S. (preferably in a scientific, technical, or quantitative field).
• Experience: A minimum of 2 to 4+ years of experience in data analytics or related technical fields (final title and project complexity tailored to the candidate's background).

A reasonable estimate of the yearly base compensation range is $108,000-$141,000 (For the San Francisco Bay Area candidates) or $89,000-$116,000 (for the Austin candidates) and bonus.

Equal Opportunity Employer

Heartflow is an Equal Opportunity Employer. We are committed to a work environment that supports, inspires, and respects all individuals and do not discriminate against any employee or applicant because of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. This policy applies to every aspect of employment at Heartflow, including recruitment, hiring, training, relocation, promotion, and termination.

Positions posted for Heartflow are not intended for or open to third party recruiters / agencies. Submission of any unsolicited resumes for these positions will be considered to be free referrals.

Heartflow has become aware of a fraud where unknown entities are posing as Heartflow recruiters in an attempt to obtain personal information from individuals as part of our application or job offer process. Before providing any personal information to outside parties, please verify the following: A) all legitimate Heartflow recruiter email addresses end with “@heartflow.com” and B) the position described is found on our careers site at www.heartflow.com/about/careers/.