Operations Coordinator: Drive Lean, Cross-Functional Projects

Instant Systems Inc; Norfolk (VA); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

401K

Health Benefits: Medical, Dental, Visa

Wellness Program

Life Insurance

Corporate Sponsored Events

Skill growth opportunities

Short Term Disability

Ability to Advance

Job summary

Instant Systems Inc is seeking an organized Operations Coordinator to support the operations leader and cross-functional teams, helping keep projects, reporting, meetings, and day-to-day priorities moving forward. Ideal for a recent graduate or early-career professional, the role offers exposure to Production, Engineering, Quality, and Supply Chain and opportunities to develop in operations, project management or manufacturing.

Candidates must be legally authorized to work in the U.S.

Responsibilities

• Schedule meetings, prepare agendas and meeting materials, record meeting minutes and track action items through completion.
• Maintain project and task trackers, including project owners, deadlines, status updates, next steps and open items.
• Follow up with team members and project owners regarding outstanding tasks, deadlines and required information.
• Assist with coordinating cross-functional projects involving Production, Engineering, Quality, Supply Chain, EHS, Finance and other departments.
• Assist with project schedules, timelines and status updates and communicate potential delays or concerns to the appropriate team members.
• Maintain KPI dashboards and assist with collecting, organizing and updating operational data.
• Assist with weekly and monthly operations reporting, including metrics such as output, on-time delivery, yield, scrap, safety, headcount and overtime.
• Assist with preparing reports, presentations and other materials for operations leadership and department meetings.
• Support continuous improvement and LEAN initiatives by helping coordinate activities, document improvements and track follow-up items.
• Assist with updating SOPs, work instructions, forms, reports and other operational documentation.
• Help maintain organized and accurate projects, operational and department records.
• Assist with coordinating training rollouts, documentation updates and other activities associated with process or system changes.
• Support smaller operational projects and improvement initiatives from planning through completion.
• Assist with coordinating vendors, contractors and internal resources as assigned.
• Assist with gathering information, quotes and documentation needed for operational projects and purchases.
• Help coordinate logistics and travel for meetings, customer or supplier visits, audits and other operations activities.
• Assist with preparing materials and organizing information for internal and external meetings and presentations.
• Support the Operations Leader and operations team with research, reporting, scheduling, documentation and other administrative needs.
• Maintain confidentiality of business, customer and personnel information.
• Learn and follow Instant Systems' quality, safety, documentation and operational procedures.
• Other responsibilities as assigned
• Other Responsibilities as assigned

Education

Bachelor's degree in Business Administration, Operations or Supply Chain Management, Engineering, Project Management, or a related field

Job description

Instant Systems Inc is seeking an organized Operations Coordinator to support the operations leader and cross-functional teams, helping keep projects, reporting, meetings, and day-to-day priorities moving forward. Ideal for a recent graduate or early-career professional, the role offers exposure to Production, Engineering, Quality, and Supply Chain and opportunities to develop in operations, project management or manufacturing.

Candidates must be legally authorized to work in the U.S.