Operations Coordinator

Penske; Phoenix (AZ); On-site; USD 41,000 - 55,000; Full time

Job summary

Penske is seeking an Operations Coordinator in Phoenix to handle branch administrative processes and drive operational efficiency. You will deliver superior customer service to internal and external customers and support the branch financial manager to improve profitability.

The role involves coordinating accounts receivable, fleet licensing, permitting, and billing processes, as well as performing process analyses with systems such as Qlikview and AS400.

Qualifications

• High school diploma or equivalent; degree is preferred.
• Strong written and verbal communication; relationship building.
• 2+ years in customer service or financial admin.
• Agile learner; enjoys collaborative projects and ongoing education.
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.

Responsibilities

• Oversight of accounts receivable process and maintain local collection contacts.
• Monitor weekly and monthly lease, contract maintenance, and special billing; resolve issues to support profitability.
• Complete Fleet Service activities such as licensing, permitting, in/out service vehicles, and process citations.
• Track asset outside services and coordinate with Fleet Services and central functions.
• Perform process analyses using systems like Qlikview or AS400 for problem solving and improvement.
• Maintain District Personnel Files, JJ Keller reports, weekly payroll, and new-hire paperwork.
• Projects and tasks as assigned by Branch Financial Manager and District Financial Manager.

Skills

Customer service

Interpersonal skills

Communication skills

Collaboration

Agile learning

Education

High school diploma or equivalent

Degree preferred

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Position Summary

The Operations Coordinator will complete administrative processes of the branch (branches) that support operational efficiency, effectiveness, customer satisfaction and profitability. The Operations Coordinator will provide superior customer service and communication to internal and external customers. This position will support the branch financial manager by providing guidance and information that contributes to branch performance and profitability.

Pay: $23.00/hr. or $47,840/annually

Schedule: Monday - Friday, 8:30AM 5:00PM

Key Responsibilities:

Financial Operations

• Oversight of accounts receivable process and maintain local collection contacts to support centralized function.
• Monitor weekly and monthly lease, contract maintenance, and special billing, and take the initiative to resolve any issues in a timely fashion. Establish and Control all related processes to support customer service and branch profitability.

Fleet Operations

• Complete Fleet Service activities such as licensing, permitting, in/out service vehicles, research and process citations.
• Track and coordinate asset outside services such as unit jacket file, wash sheets, fueling and other outside vendor support that is not maintenance related.
• Partner with Fleet Services and establish a collaborative relationship of local / centralized functions to support licensing, permitting, citations and other fleet operations.

Process Analytics

• Perform process analyses and reviews in areas such as billing, 1211 reports, credit memos, citations, accounts receivable, licensing and other areas. Investigate and recommend solutions and/or guidance to issues posing a risk to the drivers of profitability.
• Use systems or reports such as Qlikview or AS400 to understand the operational dynamics for problem solving and process improvement.

Other Responsibilities

• Maintains District Personnel Files, JJ Keller reports, complete weekly payroll, and process paperwork for new hires.
• Projects and tasks as assigned by Branch Financial Manager and District Financial Manager.

Qualifications

• High school diploma or equivalent required, degree preferred
• Interpersonal and relationship building skills with an ability to collaborate with branch team members.
• Competent written and verbal communication skills
• 2 years+ experience in customer service financial administrative experience requirement
• Agile and quick learner, enjoys collaborative projects and continuous education
• Advanced computer skills including Microsoft Word, Excel, Outlook and PowerPoint required
• Regular, predictable, full attendance is an essential function of the job
• Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening are required.

Physical Requirements:

• -The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• -The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines.
• -While performing the duties of this job, the associate may be required to stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to occasionally lift and/or move up to 25lbs/12kg.
• -Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

Penske is an Equal Opportunity Employer.