Operations Coordinator

Planted; Oakland (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Stock options

Company holidays

PTO

In-office lunches

Job summary

Planted is seeking an organized Operations Coordinator to support our Oakland headquarters. You will handle day-to-day office operations, contribute to workplace improvements, and assist with hiring and onboarding. This in-person role is ideal for a self-starter eager to learn startup operations and wear multiple hats.

The role reports to the Operations Manager and offers a base salary plus stock options, with a compensation range of $70,000–$90,000 depending on experience and location.

Qualifications

• 1+ years of administrative support or office coordination experience.
• Excellent organizational skills with high attention to detail.
• Strong written and verbal communication abilities.
• Proficiency with key tools used for operations and finance.

Responsibilities

• Manage office and kitchen supplies, inventory, and amenities.
• Serve as first contact for facilities issues and coordinate with Ops Manager.
• Support onboarding, travel, and offer-letter processes via DocuSign.
• Coordinate recruiting logistics and team events to foster culture.
• Maintain NDA logs and COI documents for vendors and customers.

Tools

Google Workspace

Confluence

Applicant Tracking Systems (ATS)

QuickBooks

Job description

The world needs 3 TW of new solar capacity every year. The legacy approach of developing and building infrastructure is mathematically incapable of catching up.

Planted is the autonomous power deployment company. We transform power plants from bespoke construction projects into manufactured products. By integrating planning software, high-density arrays, energy storage, and field robots, we deliver more power where it's needed most.

The physics are solved; what remains is relentless execution. Led by repeat founders and an engineering core from SpaceX and Tesla, we are backed by Breakthrough Energy Ventures, Piva Capital, Google, Gigascale Capital, Khosla Ventures, and RA Capital Management.

We’re scaling fast and looking for operators and engineers who want to own real pieces of the system. You don't need a traditional energy background; we care whether you can finish hard things. Come build with us.

About The Role

We are looking for an organized, proactive, and detail-oriented Operations Coordinator to support our workplace, people, and administrative operations. Reporting to the Operations Manager, you will serve as the first point of contact for our Oakland headquarters, maintain smooth day-to-day office and workplace operations, champion a positive and inclusive team experience, and support hiring and onboarding for our growing team. This is an in-person role at our Oakland headquarters. It is ideal for someone eager to learn startup operations, wear multiple hats, and support our team in delivering impactful climate solutions faster.

The salary range for this full-time position is $70,000 - $90,000 plus stock options and benefits. Pay within the range is based on candidate experience, job-specific skills, education, and work location. The target experience for the position is 1-3+ years in administrative support, office coordination, or startup operations.

Responsibilities

Office & Workplace Operations

• Serve as the primary point of contact for general office requests and inquiries, incoming calls, and facilities issues; route or elevate to the Operations Manager as needed.
• Own office and kitchen supplies, snacks, and amenities, including tracking inventory, placing orders, and receiving deliveries; organize and track lunch deliveries.
• Manage office services, such as janitorial service and coordination with property management regarding established services.
• Maintain organized physical and digital filing systems for facilities, office documentation, and vendor records.
• Support logistics for office reconfigurations and expansions and workplace safety initiatives.

Administrative Support

• Assist with purchasing for team members and tracking receipts.
• Maintain NDA log, including visitor NDAs.
• Issue Certificates of Insurance (COI) to vendors and customers as requested.

People Operations & Hiring Support

• Support recruiting and hiring efforts by scheduling interviews and coordinating travel arrangements for candidates.
• Prepare and route offer letters through DocuSign for new hires in coordination with CEO and Head of Finance.
• Complete employee onboarding and offboarding tasks and own onboarding experience to ensure a welcoming experience for all new hires.
• Organize team events, offsites, meet‑ups, and branded company gifts to promote a cohesive company culture.

Qualifications

• 1+ years of experience in administrative support, office coordination, people operations, or equivalent operations coordination.
• Demonstrated track record of organization, extreme attention to detail, project management, and ability to execute independently.
• Positive, can‑do attitude with a bias towards action, hands‑on aptitude, and resourcefulness.
• Excellent written and verbal communication skills across internal and external channels.
• Tech‑savvy and adept with tools like Google Workspace, Confluence, Applicant Tracking Systems (ATS), and accounting software like QuickBooks.
• Desire to be full‑time in person at our Oakland headquarters.
• High integrity with a passion for building inclusive candidate and employee experiences.

Preferred Qualifications

• Professional experience preferably in a startup or fast‑paced environment.
• Experience with streamlining operational processes with tools such as Google Apps Script and Claude AI.

Physical And Sensory Requirements

• A combination of desk work and light physical activity to facilitate shipping, receiving, inventory, and office management.
• Ability to lift 40 lbs.

Philosophy On Qualifications And Compensation

Many people only apply for jobs if they believe they can perform every task in the job description. We are most interested in finding the best candidate for the job and will consider equivalent combinations of knowledge, skills, education, and experience. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

Additionally, we believe compensation should reflect the value people bring and give them a real stake in what we're building. Our total compensation package includes a base salary, meaningful equity through stock options, and benefits including company holidays, paid time off (PTO), and in-office lunches. Individual pay may vary within the posted range and is determined by a number of factors including relevant experience, skills, and location.

How We Work

• Call it out. We put big robots in the field alongside our crews and partners. Anyone can stop any operation at any time. The same trust runs everywhere: a bug in the code, a flaw in the plan, a risk in the dirt, a design that no longer makes sense. Say it while it's small and cheap to fix, directly to the person who can fix it. Sometimes that person is you.
• Commit and complete. We work problems, not tasks. A confident guess is not a commitment; "I'll find out by Thursday" is. If a date slips, say it early and bring the new plan. Every decision has one owner: bring data, argue hard, push back in the room, then the owner calls it and we lock arms. Execution compounds.
• Convention isn't evidence. "Industry standard" is a red flag. Most conventions were answers to constraints that no longer exist. We respect physics and obey the law. Everything else is a choice, and we get to make it.
• Let machines do the work. We are system builders: AI and robots do repetitive work in the field and in the office. Every task a machine takes over is a person out of harm's way or off the critical path. Solve a problem once, then build the tool, write the spec, and commit the doc so nobody has to solve it again. Doing it by hand once is fine. Twice means we need a tool.

Planted is an equal opportunity employer committed to growing inclusively, regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, medical condition, age, or veteran status. However you identify, or whatever background you bring with you, please apply. We look forward to hearing from you.

Compensation Range: $70K - $90K