Operations Coordinator

EverPass Media, LLC; New York, Northern (NY, KY); Hybrid; USD 75,000 - 80,000; Full time

Benefits offered by this job

Competitive compensation

Medical, dental, vision insurance

Professional development

Mentoring opportunities

Paid parental leave

Mental health and recharge days

401k match

Job summary

EverPass Media in New York City is seeking an Operations Coordinator to provide administrative and operational support to the executive leadership team. This hybrid role requires in-office work three days per week and offers high visibility within a fast-moving media environment.

The position involves managing calendars, coordinating travel, processing expenses, and supporting office operations, meetings, and special projects across EverPass and strategic partners.

Qualifications

• 1–3 years of professional experience in executive support or related role.
• Bachelor's degree preferred.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication.
• Comfortable interacting with senior executives and partners.
• Proactive and resourceful, with ownership mindset.

Responsibilities

• Provide day-to-day administrative and operational support to EverPass executive team.
• Manage complex calendars and coordinate meetings, res schedules and priorities.
• Anticipate executive needs and prepare for meetings and deadlines.
• Coordinate domestic and international travel and related logistics.
• Prepare and submit expense reports and assist with invoices and tracking.
• Support planning and execution of meetings, events and leadership sessions.
• Handle confidential information with discretion and sound judgment.
• Leverage AI tools to improve administrative workflows and research.

Skills

Executive support

Calendar management

Travel coordination

MS Office

Education

Bachelor's degree preferred

Tools

Outlook

PowerPoint

Excel

Job description

About the Role

EverPass Media is seeking an Operations Coordinator to provide administrative and operational support to members of our executive leadership team and help keep day-to-day business activities organized and moving forward. This is a hybrid position based in New York City, with an expectation of working in the office three days per week.

This is a highly visible role for an early-career professional who is organized, resourceful, and comfortable working in a fast-moving environment. The Operations Coordinator will manage executive scheduling and logistics, support office operations, coordinate meetings and travel, track key follow-ups, and assist with special projects across the business.

The role will work closely with EverPass executives and collaborate with colleagues and stakeholders across DAZN and other strategic partners, providing unique exposure to senior leaders and the evolving sports and media landscape.

Key Responsibilities

• Provide day-to-day administrative and operational support to members of the EverPass executive team.
• Manage complex calendars, coordinate meetings, resolve scheduling conflicts, and help leadership prioritize time effectively.
• Anticipate executive needs, proactively manage competing priorities, and help ensure leaders are prepared for upcoming meetings, commitments, and deadlines.
• Coordinate domestic and international travel, including itineraries, accommodations, transportation, and related logistics.
• Prepare and submit expense reports and assist with invoice and administrative tracking.
• Coordinate executive and team meetings, including agendas, meeting materials, conference rooms, technology, catering, and other logistics.
• Track action items, deadlines, and follow-ups from leadership meetings to help ensure priorities continue moving forward.
• Own day-to-day office and workplace operations, including facilities, supplies, vendors, visitors, workplace needs, and general office coordination.
• Serve as a professional point of contact for internal and external stakeholders, including colleagues across EverPass, DAZN, and key business partners.
• Assist with presentations, briefing materials, research, correspondence, and other executive communications.
• Maintain organized files, contact lists, trackers, and other key business information.
• Support planning and execution of company meetings, events, leadership sessions, and other employee or partner activities.
• Assist with special projects and cross-functional initiatives as business needs evolve.
• Handle confidential and sensitive information with discretion and sound judgment.
• Leverage AI and emerging productivity tools to improve administrative workflows, accelerate research, organize information, and increase efficiency across day-to-day executive support.
• Proactively identify opportunities to improve administrative processes and help the executive team operate more efficiently.

Qualifications

• 1–3 years of professional experience in executive support, business operations, office coordination, project coordination, or a related role.
• Bachelor's degree preferred.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills with a polished, professional approach.
• Comfortable interacting with senior executives, external partners, and employees across all levels of an organization.
• Proactive and resourceful, with a willingness to take ownership and solve problems independently.
• Strong proficiency with Microsoft Office, including Outlook, PowerPoint, Word, and Excel.
• Ability to exercise discretion when handling confidential business and personnel matters.
• Comfortable working in a fast-paced environment where priorities can change quickly.
• Interest in sports, media, entertainment, technology, or streaming is a plus.

Expected Compensation

The anticipated range for a new hire into this position is $75,000–$80,000. In compliance with local law, the range above reflects the current hiring range for this position. EverPass takes into consideration the qualifications, skills, and experience of the candidate, expected quality and quantity of work, and internal pay alignment when determining the salary level for potential new employees.

About Us

EverPass Media is a comprehensive media platform dedicated to commercial businesses, that aggregates, distributes and enables streaming of live sports and entertainment content, and offers a wide array of consumer engagement and performance marketing tools for bars, restaurants, hotels and other commercial venues. Launched initially as the exclusive distributor of NFL Sunday Ticket to commercial establishments in the United States, EverPass partners with rightsholders, distribution partners and business owners to unlock greater access to premium live events and drive business growth.

Benefits and Perks

• Competitive Compensation
• Medical, dental, vision, life, and long-term and short-term disability insurance
• Professional Development Programs
• Access to senior management and mentoring opportunities
• Employee Recognition Program
• Paid Parental Leave
• Mental Health and Recharge Days
• 401k Match