Operations Coordinator

Focus Financial Partners; Los Angeles (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Focus Financial Partners is seeking an Operations Coordinator for its Century City, CA location. This full-time, in-office role supports the Operations Manager and COO on projects, reporting, and day-to-day operational needs, with potential for a hybrid arrangement after a 6-month probation period.

The position emphasizes cross-functional coordination between managing directors, staff, and internal executives, requiring discretion, strong communication, and the ability to manage multiple

Qualifications

• 2+ years of experience in an administrative role.
• Bachelor's Degree is required.
• Entertainment industry experience preferred.
• Proficient in Microsoft Word, Excel, Outlook, Teams, Copilot, Planner, OneNote and PowerPoint.
• Able to work independently and with little supervision.
• Able to juggle multiple responsibilities with ease.
• Discretion and confidentiality are essential.
• Strong written and verbal communication skills.

Responsibilities

• Maintain excellent relationships with personnel in operations departments.
• Process onboarding and offboarding forms and engagement letters.
• Coordinate with paralegal to ensure timely delivery of engagement letters.
• Manage internal finance department requests and operations tickets.
• Monitor facilities and remote work IT needs and respond as needed.
• Prepare agendas, notes, and communications for COO and Operations Manager.
• Assist in maintaining COO's calendar and travel planning.
• Support Office Space and Office Utilization reporting.
• Maintain the annual Charity Contributions database and budgets.
• Update the company intranet and distribute updated forms.
• Maintain and communicate updates to the Policy & Procedure Bible.
• Support Marketing with research and other needs.
• Collaborate with other departments on projects and initiatives.
• Participate in morale events and special projects.

Skills

Independent worker

Excellent communication

Multitasking

Education

Bachelor's Degree

Tools

Microsoft Word

Excel

Outlook

Teams

Copilot

Planner

OneNote

PowerPoint

Job description

Job Description Summary

The Operations Coordinator is responsible for assisting the Operations Manager and Chief Operating Officer with projects, tasks, and reporting, as well as coordinating the operations departments and facilitating the operational needs of the company for day-to-day and M&A activities. The Operations Coordinator serves as a conduit between managing directors/company staff (aka operations ''customers'') and Internal Operations executives on all internal operations requests, obstacles, processes and projects, where judgment, discretion and excellent communication serve a vital role. This role is full time, fully in-office out of our Century City, CA location. There is potential for the role to be hybrid following satisfactory 6-month probation period.

The Operations Coordinator is responsible for assisting the Operations Manager and Chief Operating Officer with projects, tasks, and reporting, as well as coordinating the operations departments and facilitating the operational needs of the company for day-to-day and M&A activities. The Operations Coordinator serves as a conduit between managing directors/company staff (aka operations ''customers'') and Internal Operations executives on all internal operations requests, obstacles, processes and projects, where judgment, discretion and excellent communication serve a vital role. This role is full time, fully in-office out of our Century City, CA location. There is potential for the role to be hybrid following satisfactory 6-month probation period.

Job Description

Primary Responsibilities

• Maintaining an excellent relationship with all company personnel, especially those in operations departments


• Assisting in the processing, tracking and maintenance of new client onboarding forms and engagement letters, as well as client offboarding forms and processes.


• Work closely with a paralegal to ensure accurate client service and timely delivery of yearly engagement letters


• Processing and tracking internal finance department requests


• Monitor facilities, remote work and other operations tickets and respond to them as needed


• Prepare agendas, letters, notes, action items lists, e-mails, and other communications for COO and Operations Manager, including sitting in on meetings as needed


• Assist in maintaining COO's calendar, including planning travel


• Assist in maintaining and facilitating hoteling software Office Space and preparing Office Utilization reports


• Maintain database for annual Charity Contributions and tracking donations against budgets


• Maintain and facilitate the company's Intranet


• Update and distribute forms as needed


• Maintain the Policy & Procedure Bible, processing and communicating updates


• Assist the Marketing Manager with research and other needs


• Work with other operations departments to assist in their projects and organizational needs


• Take on special projects as needed


• Serve as a change ambassador for incoming personnel due to M&A work


• Participate in morale committee events, including volunteering for set-up and social media photography


• Many other projects and duties as assigned

Qualifications

• 2+ years of experience in an administrative role


• Bachelor's Degree is required


• Entertainment industry experience preferred


• Intermediate knowledge of Microsoft Word, Excel, Outlook, Teams, Copilot, Planner, OneNote and PowerPoint


• Able to work independently and with little supervision


• Able to juggle multiple responsibilities, switching from one task to another with ease


• Able to act in a confidential capacity - this position requires discretion


• Excellent research skills


• Excellent verbal and written communication skills


• Excellent interpersonal skills to create and maintain a trusting relationship with staff and clients

This is a non-exempt, overtime eligible position. The annualized base pay range for this role is $60,000 to $75,000. Actual base pay could vary based on factors including but not limited to experience, subject matter expertise, geographic location where work will be performed, and the applicant's skill set. The base pay is just one component of the total compensation package for employees. Other rewards may include an annual bonus and a comprehensive benefits package. Candidate information, including education and work experience, is verified upon an offer of employment. Falsification of application information may be grounds for denying employment.

GRF, Focus Partners Business Management is a leading full-service business management firm serving an exclusive clientele of entertainers, athletes, executives, and select high-net-worth individuals. With approximately 40 Managing Directors and more than 700 professionals, GRF provides comprehensive financial and advisory services across the music, film, television, sports, literary, and broader entertainment industries, as well as multi-family office services for ultra-high-net-worth individuals and families.

As part of Focus, a leading financial services organization offering wealth management, family office, and business management solutions, GRF combines deep industry expertise with personalized client service. Learn more at grfllp.com or follow the company on LinkedIn.

Focus is a leading financial services firm comprised of integrated wealth management, family office, and business management services. Blending deep expertise and expansive resources with a boutique, client-first fiduciary philosophy, Focus helps individuals, families, and institutions navigate complex financial situations with highly personalized solutions tailored to their unique needs. To learn more about Focus, visit www.focusfinancialpartners.com or follow the company on LinkedIn.

EEO Statement: Focus is an equal opportunity employer and bases its employment decisions on the employee or candidate’s skillset, and without regard to an employee or candidate’s race, color, religion, sex (including pregnancy), gender identity, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by local, state and/or federal law.

Focus complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail]

The following language is for US based roles only

For California Applicants: Information on your California privacy rights can be found here

For Indiana Applicants: It is unlawful for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.

For Maryland Applicants: I UNDERSTAND THAT UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT OR CONTINUED EMPLOYMENT, THAT ANY INDIVIDUAL SUBMIT TO OR TAKE A POLYGRAPH OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100.

For Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this shall be subject to criminal penalties and civil liability.

For Montana Applicants: If hired, the employment relationship is governed by the Wrongful Discharge from Employment Act. Mont. Code Ann. Section 39-2-901.

For Rhode Island Applicants: Focus is subject to Chapters 29-38 of Title 28 of the General Laws of Rhode Island and is therefore covered by the state’s workers’ compensation law. If you willfully provide false information about your ability to perform the essential functions of the job, with or without reasonable accommodations, you may be barred from filing a claim under the provisions of the Workers’ Compensation Act of the State of Rhode Island if the false information is directly related to the personal injury that is the basis for the new claim for compensation. The Company complies fully with the Americans with Disabilities Act.