Operations Coordinator

Applitrack; Bensley (VA); On-site; USD 57,000 - 78,000; Full time

Job summary

Rockford Public School District #205 is seeking an Operations Coordinator in Building Services. Under the direction of the Executive Director of Facilities and Operations, you will coordinate facilities use requests for district properties, assist with accounting issues, and coordinate purchase requests.

The role includes planning and overseeing facility use, liaising with internal departments and external users, negotiating use agreements, maintaining the Facilities Use calendar, and ensuring

Qualifications

• A degree in a relevant discipline or comparable experience in business, operations, administration, or related field is preferred.

Responsibilities

• Plans, coordinates, and oversees the rental and use of District facilities and property, ensuring efficient scheduling and compliance with policies.
• Serves as a liaison between District departments, staff, and external organizations to coordinate facility use contracts.
• Negotiates, develops, reviews, and administers facility use agreements and contracts for internal and external users.
• Tracks and maintains the District-wide Facilities Use calendar and related documentation.

Skills

Facilities coordination

Budgeting

Invoice processing

Communication

Education

Bachelor's degree preferred

Tools

Excel

Job description

ROCKFORD PUBLIC SCHOOL DISTRICT #205

Job Description

Job Title: Operations Coordinator

Job Code:

Department: Building Services

Supervisor: Director of Operations

Date: September 29, 2026

FLSA Status: Exempt

Grade: 07

Compensation Range: $57,049-$77,587. This salary range reflects full-time, 12-month assignments. Salary offers for part-time roles or assignments of less than 12 months will be prorated based on the assignment scope and duration.

Purpose of the Position: Under the direction of the Executive Director of Facilities and Operations, coordinates facilities use requests for district properties, assists with accounting issues, and coordinates purchase requests.

Supervisory Responsibilities: None

Duties and Responsibilities: The requirements listed below are representative of the knowledge, skill, and/or ability required. In addition to the requirements listed below, regular attendance is an essential function of this position.

• Ensures that all actions are in concert with the Board policies as well as the mission statement, beliefs, objectives, and parameters found in the Board's strategic plan.
• Participates in job training and professional growth opportunities to enhance the ability to perform the essential functions of the job.
• Performs other related duties as assigned for the purpose of ensuring an efficient and effective work environment.
• Plans, coordinates, and oversees the rental and use of District facilities and property, ensuring efficient scheduling, appropriate facility use, and compliance with established policies, procedures, and applicable requirements.
• Serves as a liaison between District departments, staff, and external organizations to coordinate and facilitate the use of District facilities and property, and addresses and resolves issues related to facility use contracts, including situations where facilities or assigned staff are not available as specified in the agreement.
• Negotiates, develops, reviews, and administers facility use agreements and contracts for internal and external users, ensuring compliance with applicable Board policies, procedures, and processes.
• Coordinates the Board of Education fee waiver process, including developing and maintaining related documentation and facilitating fee waiver requests with the Superintendent's Office.
• Coordinates and maintains the District-wide Facilities Use calendar, including scheduling events and arranging staff assignments to support facility use and event operations.
• Updates, reviews, and maintains content on the Operations Department website to ensure information is accurate, current, and accessible.
• Trains support staff on invoice approval and processing procedures, including recording invoices in Excel and monitoring expenditures against budgeted amounts by vendor.
• Collaborates with Accounts Payable and Purchasing to resolve issues related to facility rentals, rental fees, events, and related transactions.

Qualifications:

• A degree in a relevant discipline or comparable experience in business, operations, administration, or related field is preferred.

Knowledge, Skills and Abilities:

• Ability to demonstrate qualities aligned to our core values of Character, Communication, Collaboration and Continuous Improvement.
• Ability to work independently.
• Computer literacy required, including Microsoft Office Suite, Google Suite, and internet-based portals.

A comprehensive benefits package is offered, including:

• Medical, dental, vision, life and disability insurance
• Voluntary life insurance
• Paid Sick and Personal time
• Paid holidays
• Paid vacation
• Membership in the Illinois Municipal Retirement Fund (IMRF) or Teachers' Retirement System (TRS)
• Optional 403(b) plan
• Employee assistance program (EAP)

Work Calendar: 12 Months

Working Conditions: Moderate in-district travel as well as intermittent in-state and out-of-state travel. Intermittent prolonged and irregular hours of work.

Other: This job description describes duties and responsibilities which are representative of the nature and level of work assigned to the position. The identified duties and responsibilities are intended only as illustrations of the various types of work that may be performed. The omission of specific duties does not exclude them from the position.

The job description does not constitute an employment agreement between the school district and employee and is subject to change by the school district as the needs of the school district and requirements of the job change.

Physical Aspects of the Position (Select all that apply)

• 1. X Climbing – Ascending or descending ladders, stairs, scaffolding ramps, poles and the like, using feet and legs and/or hands and arms. Body agility is emphasized.
• 2. X Balancing – Maintaining body equilibrium to prevent falling when walking, standing or crouching on narrow, slippery or erratically moving surfaces.
• 3. X Stooping – Bending body downward and forward by bending spine at the waist.
• 4. X Kneeling – Bending legs at knee to come to a rest on knee or knees.
• 5. X Crouching – Bending the body downward and forward by bending leg and spine.
• 6. X Crawling – Moving about on hands and knees or hands and feet.
• 7. X Reaching – Extending hand(s) and arm(s) in any direction.
• 8. X Standing – Particularly for sustained periods of time.
• 9. X Walking – Moving about on foot to accomplish tasks, particularly for long distances.
• 10. X Pushing – using upper extremities to press against something with steady force order to thrust forward, downward or outward.
• 11. X Pulling – Using upper extremities to exert force in order to draw, drag, haul or tug objects in a sustained motion.
• 12. X Lifting – Raising objects from a lower to a higher position or moving objects horizontally from position to position. This factor is important if it occurs to a considerable degree and required the substantial use of upper extremities and back muscles.
• 13. X Finger use – Picking, pinching, typing or otherwise working, primarily with the fingers rather than the whole hand or arm as in handling.
• 14. X Grasping – Applying pressure to an object with the fingers or palm.
• 15. X Talking - Expressing or exchanging ideas by means of spoken word. Those activities in which you must convey detailed or spoken instructions to other workers accurately, loudly or quickly.
• 16. X Hearing – Perceiving the nature of sounds. Ability to receive detailed information through oral communication, and to make fine discriminations in sounds such as when making fine adjustments on machinery.
• 17. X Repetitive Motions – Substantial movements (motions) of the wrist, hands, and/or fingers.

The Physical Requirements of the Position (Select one)

• 1. Sedentary Work – Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, push, pull or otherwise move objects, including the human body. Sedentary Work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
• 2. Light Work – Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of force greater than that for sedentary work and the worker sits most of the time, the job is rate for Light Work.
• 3. Medium Work – Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
• 4. Heavy Work – Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects.
• 5. Very Heavy Work – Exerting in excess of 100 pounds of force occasionally, and/or in excess of 50 pounds of force frequently, and/or in excess of 20 pounds of force constantly to move objects.

The visual acuity requirements including color, depth perception and field of vision (Select all that apply)

• 1. Machine Operations – inspection, close assembly, clerical, administration. This is a minimum standard for use with those whose work deals largely with preparing and analyzing data and figures, accounting, transcription, computer terminal, extensive reading, or visual inspection.
• 2. Mechanics – Skilled tradespeople – This is a minimum standard for use with those whose work deals with machines such as power tools, lathes, and drills.
• 3. Mobile Equipment – This is a minimum standard for use with those who operate cars, trucks, forklifts, cranes, and high equipment.
• 4. Other – This is a minimum standard based on the criteria of accuracy and neatness of work for janitors, sweepers, etc.

The Conditions the Worker will be subject to in this position (Select all that apply)

• 1. The worker is subject to inside environment conditions.
• 2. The worker is subject to outside environment conditions.
• 3. The worker is subject to extreme heat or cold for periods of greater that one hour.
• 4. The worker is subject to noise which would cause them to have to shout.
• 5. The worker is subject to hazards: Includes a variety of physical conditions, such as proximity to moving mechanical parts, electrical current, chemicals, etc.