Operations & Collaboration Coordinator, Translational Science Hub

The Lundquist Institute; Torrance (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

The Lundquist Institute is seeking an administrative coordinator (project manager) for the Translational Science and Population Health Innovation Hub. The role focuses on providing reliable clerical support, coordinating daily operations, and enabling collaboration among researchers and hub staff.

Responsibilities include managing records, calendars, and communications, while ensuring compliance with records policies and privacy.

Qualifications

• Bachelor's degree preferred or higher.
• 2–4 years of administrative/clerical experience in a research/academic setting preferred.
• Proven ability to manage multiple priorities in a dynamic environment.
• Experience with sponsored programs or research administration workflows is desirable.
• Familiarity with sponsor tracking systems and enterprise collaboration platforms helpful.
• Excellent written and verbal communication skills.

Responsibilities

• Provide reliable administrative support within the Research Hub.
• Maintain centralized calendars, schedules, and logistics for hub activities.
• Coordinate with Finance, HR, Procurement, IT, Compliance, and other units to resolve issues.
• Assist with pre-award and post-award workflows and documentation.
• Support onboarding and travel/expense reimbursement processes.
• Ensure confidentiality and compliance with data privacy and records policies.

Skills

Administrative experience

Project management

Communication skills

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office 365

Microsoft Teams

Adobe Acrobat

Job description

The Lundquist Institute is seeking an administrative coordinator (project manager) for the Translational Science and Population Health Innovation Hub. The role focuses on providing reliable clerical support, coordinating daily operations, and enabling collaboration among researchers and hub staff.

Responsibilities include managing records, calendars, and communications, while ensuring compliance with records policies and privacy.