Operations Associate / Sr. Associate

Avaline Avaline; Los Angeles (CA); On-site; USD 85,000 - 125,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Equity share options

Unlimited PTO

18 paid holidays

Wine allowance

Electronics allowance

401(k)

Job summary

Avaline is seeking a proactive procurement and logistics specialist to own end-to-end purchasing for raw materials, wine, and packaging. You will manage supplier relations, draft POs, and ensure inventory receipts in NetSuite while coordinating bottling schedules and regulatory documentation.

Ideal candidates bring 2–5 years in CPG, wine industry exposure, and strong ERP plus MS Office/Google Workspace skills in a fast-moving startup-like environment.

Qualifications

• 2-5 years of experience in the CPG industry is strongly preferred.
• Wine industry background a plus.
• NetSuite or comparable ERP experience preferred.
• Highly proficient in Microsoft Office and Google Workspace.

Responsibilities

• Own end-to-end procurement of raw materials, wine, DTC packaging, and finished goods.
• Draft, issue, and track all purchase orders; ensure accurate receipt of inventory in NetSuite.
• Negotiate freight rates and manage domestic and international door-to-door shipments.
• Project-manage bottlings from planning through completion with vendors and teams.
• Submit labels for regulatory approval and maintain required certifications.

Skills

CPG industry experience

Wine industry background

Tools

NetSuite

Microsoft Office

Google Workspace

Job description

Job Description:

What You\'ll Do:

• Procurement
• Own end-to-end procurement of raw materials, wine, DTC packaging, & finished goods
• Build and manage supplier and vendor relationships; showcasing a deep understanding of pricing, payment terms, and lead times.
• Draft, issue, and track all purchase orders; ensure accurate, timely receipt of inventory into NetSuite.
• Develop a strategic sourcing plan for raw materials that supports production timelines, accounting for lead times, minimum order quantities, and supplier requirements
• Partner with Accounting on cost tracking, Bill of Materials (BOM) builds, and inventory valuation.

Logistics & Freight

• Independently own freight partnerships: negotiate rates and select the most timely, cost-efficient partners for door-to-door domestic and international freight.
• Maintain a rolling logistics forecast that evolves with production and inventory needs.
• Coordinate and issue trucking and ocean freight orders; managing door-to-door shipments
• Track shipments in real time and proactively communicate ETAs, delays, and roadblocks to management.
• Maintain a redundant network of freight and trucking partners, including onboarding new partners as needed.
• Proactively evaluates opportunities to use AI and automation to streamline logistics, procurement, production tracking, and other operational workflows.

Production Support

• Project-manage core bottlings from planning through completion, maintaining consistent communication with vendors, partners, and internal teams to ensure milestones and deadlines are met and production timelines stay on track
• Manage dry goods pre-production planning aligned to the production calendar.
• Set up and manage work orders, spec sheets and tech pack information.
• Oversee bottling logistics and scheduling.
• Maintain WIP (work-in-progress) trackers throughout the production cycle.

Compliance & Documentation

• Submit labels to the Director of Compliance for TTB approval and maintain Organic Certifications, NOPs, and related regulatory filings.
• Maintain organized, audit-ready records for lab results, quotes, BOLs, and customs paperwork.
• Manage sample tracking and logistics to suppliers, wineries, and labs.

Who You Are:

A self-starter who takes full ownership of problems and anticipates roadblocks before they happen

Highly organized, with the ability to manage multiple complex, time-sensitive workstreams at once

A clear, proactive communicator

Energetic by a fast-paced, evolving environment; startup experience a plus

Obsessed with process improvement - always looking for a better, more efficient way to do things

Qualifications:

• 2-5 years of experience in the CPG industry is strongly preferred
• Wine industry background a plus
• NetSuite or comparable ERP experience preferred
• Highly proficient in Microsoft Office and Google Workspace

Benefits package includes:

• Medical (90% employer contribution)
• Dental (75%)
• Vision (75%)
• Equity Share Options
• Unlimited PTO
• 18 Paid Holidays
• Wine Allowance
• Electronics Allowance
• FSA/HSA
• 401(k)
• Paid Parental Leave
• Life & Disability Insurance
• Employee Discounts and more!