Operations Associate-Shipping/Receiving - Mid Shift

FHLB Des Moines; Northern (KY); Hybrid; USD 22,000 - 31,000; Full time

Job summary

US0177 NorthEast Payroll, Division of Sysco Resources Services, LLC is seeking a clerical support associate to assist the operations team. The role involves maintaining records, data entry for reports, and processing requisitions for office supplies while ensuring accuracy and compliance with Hazmat and HACCP documentation.

Shift is mid, 3pm-11pm, Sunday to Thursday, with pay at $19.00 per hour plus experience-based adjustments.

Qualifications

• High school diploma or GED preferred, or related experience/training.
• Proficiency in MS Excel, Word, and Outlook required.
• Ability to work independently with strong attention to detail.

Responsibilities

• Maintain accurate files and filing systems for operations documents.
• Enter information into the computer to prepare reports.
• Prepare requisitions for office supplies and routine purchases.
• Coordinate with yard staff and drivers for dock and trailer management.
• Download and attach TTR reports and HACCP documentation to receiving paperwork.

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Company: US0177 NorthEast Payroll, Division of Sysco Resources Services, LLC

Sales Territory: None Zip Code: 22630

Travel Percentage: 0

Compensation Range: $19.00 / HR + Based on experience

The compensation range provided is in compliance with state specific laws. Factors that may be used to determine your actual rate of pay include your specific skills, years of experience and other factors. You may be eligible to participate in the Company's Incentive Plan.

Benefits Information

BENEFITS INFORMATION: For information on Sysco’s Benefits, please visit https://SyscoBenefits.com

Shift : Mid shift 3pm-11pm Sunday – Thursday

Payrate : $19.00/HR + Based on experience

Summary

Provide clerical support to the operations department personnel. Performs all duties safely, accurately and meets set goals and expectations.

Essential Duties and Responsibilities

• Maintain accurate files and filing systems to include operations documentation and other miscellaneous documents.
• Write, type, or enter accurate information into the computer to prepare reports and copy information from one record to another.
• Prepare requisitions for office, computer, and routine supply purchases.
• Effectively research, track, and resolve (or properly refer) documentation problems and discrepancies to supervisor or as appropriate.
• Establish and maintain effective communication and coordination with company personnel and with management.
• Ensure that all Hazmat paperwork is accurate and prepared for drivers.
• Ensure proper Hazmat placards are included with the outbound paperwork and the Hazmat stamp has been stamped/affixed to the paperwork.
• Convey via radio communication the Hazmat loads to yard jockeys and coordinate with the yard jockeys to ensure that the proper Hazmat placards are placed on the trailer(s).
• Radio battery changer/maintenance for battery change appointments for warehouse personnel, as needed.
• Download the time temperature recorders (TTR) for inbound loads from suppliers and other vendors containing Hazard Analysis Critical Control Point (HACCP) items and/or any refrigerated (cooler or frozen) load with a TTR, print the temperature report, attach a copy to the receiving paperwork and bill of lading (BOL), and save a copy to the ‘O’ drive on the computer network.
• Keep HACCP documents and refrigerated load documents (receiving worksheet, bill of lading, and TTR report) separate for verification.
• Communicate all temp abuse loads to the supervisor.
• Coordinate the move of the suspected load to a dock door for inspection and provide the temp abuse form to the unloader/receiver.
• After a load has been confirmed ‘temp abuse,’ stamp load documents for the confirmed temp abuse load, with the ‘Temp Abuse’ stamp.
• Download any TTRs (if included) on temp abuse loads.
• Forward the temp abuse form, photos of the load, and applicable TTR report to the RDC Claims Coordinator for product disposition.
• Coordinate getting the pallet trailers moved to a dock door for unloading upon request by selecting a particular trailer and radioing a yard jockey to bring the trailer to the dock door.
• After the pallet trailer has been unloaded or reloaded, radio the yard jockey to have the trailer moved from the dock door to a yard location.
• Communicate any trailer issues which need to be addressed to yard jockeys by relaying messages via hand-held radio.
• Send emails to ‘177-Shipment Move-DL’ ([e-mail]) for any Unbilled requests, BOL requests, and PO removal, as needed.
• Print the ‘Scheduled Appointments Report’ as a guide for daily scheduled inbound appointments.
• Task ‘drop’ inbound appointments via SWMS to the yard jockeys to be transported to an available dock door.
• Call the guard shack for ‘Live’ appointments waiting to unload.
• Compile vendor compliance issues from warehouse receipts and send them to the Supplier Compliance Specialist for tracking purposes.
• Ensure damages are noted on OS&Ds and have appropriate photographs of damaged product.
• Post photos of damaged product to ‘Supplier Compliance’ folder.
• Print out receiver paperwork once inbound loads are complete for the receivers to sign and date.
• Prepare shift start-up paperwork to include re-palletization worksheets and outbound trailer loading reports (load sheets).
• Ensure all purchase orders are ‘open’ in SWMS for receivers to begin receipt.
• Assign trucks to the appropriate dock doors through SWMS.
• Print ‘drop’ inbound shipment BOLs from email received from the guard shack when the trailer/load was dropped and attach the BOLs to receiving paperwork for the load(s).
• Schedule dock doors for the following workday.
• Assign and release outbound loads to dock doors via SWMS Route Manager.
• Use Microsoft Teams channel to review the ‘Schedule Live Outbound’ report as a guide for daily scheduled outbound live appointments.
• Check all outbound loads to ensure the trailer weight and dock doors are correct, and the trailer numbers match to paperwork and SWMS.
• Scan outbound load documents of each completed load to the assigned dedicated carrier for the load(s) and to the guard shack.
• Enter all UUC (un-adopted unitized cross dock/freight forwarding) data into the UUC database and scan the paperwork into the UUC/freight forwarding database drive.
• Ensure all paperwork for outbound UUC freight is completed accurately and attached to appropriate outbound load.
• Ensure that work area is clean, secure, and well maintained.
• Report any unfixable/unsafe issue to supervisor.
• Observe and enforce all safety rules to reduce accidents and injuries.
• Ensure computer and office equipment are used in a safe and professional manner.
• Understand and comply with all applicable company policies (i.e., attendance, Code of Business Conduct and Ethics, Associate Handbook, etc.).
• Support food safety policies, standard operating procedures, and prerequisite food safety control programs that meet legal and quality requirements and industry best practices as defined in our Food Safety Commitment documentation.
• Comply with all applicable state and federal laws, regulations, and policies (i.e., OSHA, HACCP, etc.).
• Accept additional responsibilities or special projects as requested.
• Other duties may be assigned.

Supervisory Responsibilities

None

Qualifications

• Must be at least 18 years of age.
• Must pass a functional capacity test.
• Proficient experience and skills, specifically with Microsoft Excel, Word, and Outlook, are required.
• Must successfully complete Microsoft skill level assessment testing.
• Must work independently with minimal supervision and have a strong attention to details.

Education And Experience

High school diploma or General Education Diploma (GED) preferred, or one-year related experience and/or training, or equivalent combination of education and experience. Basic math skills are required. Must be proficient with Microsoft Excel, Word, and Outlook.

Language Skills

Ability to read and comprehend basic instructions, short correspondence, and memos. Ability to read and write simple correspondence. Ability to speak effectively in one-on-one and small group situations. Ability to communicate effectively with co-workers, visitors, and outside contractors.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.

Reasoning Ability

Must possess excellent organizational and problem-solving skills. Must be able to effectively interact with different personalities and levels of people. Must be able to work in a proactive manner, address issues, and solve problems by using previous education and experience in identifying appropriate actions. Problems will vary in complexity and there will not always be a clearly defined solution. Some solutions may require modifying past applications or creating a solution unique to the current situation, but within the regulations that would apply.

Certificates, Licenses, Registrations

No certification needed.

Physical Requirements Of The Position

The working conditions and physical demands described are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. An individual should contact his or her supervisor or the Human Resources Department if he or she believes that an accommodation is needed. While performing the duties of this job, the associate is regularly required to talk or hear. The associate frequently is required to sit. The associate is occasionally required to stand, walk, use hands to finger, handle, or feel, and reach with hands and arms. The associate must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Most job responsibilities are performed in an office environment. While performing the duties of this job, the associate is occasionally exposed to fast moving material handling equipment or other mechanical equipment. The noise level in the work environment usually is moderate.

Work Hours

This is a full-time position. The incumbent must have the ability to work a varying schedule which might include shift work (days or nights), weekdays or weekends, and some holidays. Work hours may vary, or change based on departmental requirements.

Travel

The position does not require travel.

Overview

Sysco is the global leader in foodservice distribution. With over 71,000 colleagues and a fleet of over 13,000 vehicles, Sysco operates approximately 333 distribution facilities worldwide and serves more than 700,000 customer locations. We offer our colleagues the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations. We’re looking for talented, hard‑working individuals to join our team. Come grow with us and let us show you why Sysco is at the heart of food and service.

Affirmative Action Statement

Applicants must be currently authorized to work in the United States. We are proud to be an Equal Opportunity and Aff… this opportunity is available through Sysco Corporation, its subsidiaries and affiliates. Sysco is the global leader in selling, marketing and distributing food products to restaurants, healthcare and educational facilities, lodging establishments and other customers who prepare meals away from home. Its family of products also includes equipment and supplies for the foodservice and hospitality industries. With more than 71,000 colleagues, the company operates 333 distribution facilities worldwide and serves approximately 700,000 customer locations. For fiscal year 2022 that ended July 2, 2022, the company generated sales of more than $68 billion. Information about our Sustainability program, including Sysco’s 2022 Sustainability Report and 2022 Diversity, Equity & Inclusion Report, can be found at www.sysco.com.