Operations Associate

Focus Financial Partners; St. Louis (MO); Hybrid; USD 45,000 - 55,000; Full time

Job summary

Focus Partners seeks Operations Associates to support back‑office functions, verify pending work, and assist with team projects in a fast‑paced environment. This hybrid role requires 3 days in the Clayton, MO office with 2 days remote, offering flexibility via team leadership.

You will handle monetary transactions, data entry, and coordination with custodians and client service teams. Responsibilities include reconciling transactions, tracking processing requests, and contributing to training

Qualifications

• Bachelor's Degree or 2+ years of relevant Client Service experience.
• Attention to detail and accuracy in financial transactions.
• Strong verbal and written communication skills.
• Familiarity with custodians and CRM/financial systems is preferred.

Responsibilities

• Validate and reconcile monetary transactions on custodial platforms.
• Monitor processing requests and provide timely updates for accuracy.
• Support digital signature processes and account setup; assist with mailed checks.
• Maintain data entry across Salesforce and Orion.
• Communicate clearly with colleagues, custodians, and internal partners.
• Collaborate across departments to achieve shared objectives.
• Share knowledge and contribute to training and onboarding.
• Demonstrate adaptability to changing priorities and overtime when needed.

Skills

Attention to detail

Communication skills

Microsoft Office

CRM systems

Team collaboration

Independent worker

Education

Bachelor's Degree

High School Diploma with 2+ years experience

Tools

Salesforce

Orion

DocuSign

Envestnet

Schwab

Fidelity

Job description

Job Description Summary:

Focus Partners is seeking Operations Associates that will serve as a key members of the Core Operations team and support essential back‑office functions that ensure accurate and timely handling of client requests. This role provides additional capacity for the team by verifying and completing pending work, assisting with team projects, and maintaining strong attention to detail in a fast‑paced environment. Responsibilities fluctuate with seasonal volumes, market conditions, and team coverage needs, so flexibility and adaptability are critical. Occasional overtime may be required.

Focus provides team members the flexibility to work a hybrid schedule. Our hybrid model is defined as 3 days in office work required per week, while giving team members the option to work remotely 2 days per week, or as assigned by their team leader.

Job Description:

Primary Responsibilities

• Validate and reconcile monetary transactions on custodial platforms (e.g., Schwab, Fidelity).
• Monitor, track, and provide timely updates on processing requests to ensure accuracy and completion.
• Support digital signature processes, account setup and validation, and assist the client service team with processing mailed checks and paperwork as needed.
• Monitor custodian alerts and elevate or distribute updates as appropriate.
• Maintain accurate and timely data entry across core systems, including Salesforce and Orion.
• Communicate effectively with colleagues, custodians, and internal partners through clear written and verbal channels.
• Collaborate across departments to achieve shared objectives and contribute to team initiatives.
• Share knowledge, best practices, and insights to enhance team effectiveness.
• Assist with team projects and daily operational responsibilities as needed.
• Demonstrate adaptability, initiative, and a proactive approach to changing priorities.
• Consistently model the firm’s core values through actions and communication.
• Contribute to training, knowledge sharing, and onboarding of new team members.

Qualifications

• Bachelor’s Degree (expected graduation date by Dec 2026 or June 2027) OR High School Diploma and 2+ years of relevant Client Service or Customer Service
• Ability to work and commute out of our Clayton, MO office
• Candidates must have permanent authorization to work in the U.S.
• Experience in the service or financial services industry preferred
• High attention to detail and accuracy in handling financial transactions and client information
• Excellent verbal and written communication skills
• Familiarity with custodians (e.g., Schwab, Fidelity) and CRM/financial systems (e.g., Salesforce, Orion, DocuSign, Envestnet) preferred
• Proficiency with Microsoft Office Suite and working knowledge of Windows operating systems
• Ability to work independently while collaborating effectively within a team environment
• Strong organizational skills, follow-through, and ability to manage multiple priorities
• Service-oriented mindset with strong interpersonal and relationship management skills
• Self-starter with initiative, adaptability, and problem-solving capabilities
• Commitment to maintaining confidentiality and adhering to compliance standards
• Ability to complete required assessments and a digital video interview as part of the application process within 5 days of receiving the link. Note: You will need to complete a new digital video interview for each position/location you apply to.

This position is a non-exempt position. The annualized base pay for this role is expected to be $50,000. Actual base pay may vary based on factors including, but not limited to, experience, subject matter expertise, geographic location where work will be performed, and the applicant’s skill set. The base pay is just one component of the total compensation package. Other rewards may include an annual cash bonus and a comprehensive benefits package, including but not limited to medical, dental, vision, life insurance, and 401(k). Please note that the job title is subject to change based on the selected candidate’s experience and education.

Focus Partners is an organization of wealth, asset, and business management resources that brings strength, innovation, and partnership to client relationships. Through a comprehensive range of services, Focus Partners supports clients at every stage of life, helping them manage their financial future. Focus Partners uses research-backed investment strategies to create custom‑built portfolios and delivers personalized wealth planning solutions to clients in all 50 states. Focus Partners is part of Focus, a leading financial services firm comprised of wealth management, family office, and business management services. To learn more about Focus, visit focuspartners.com or follow the company on LinkedIn.

Focus is a leading financial services firm comprised of integrated wealth management, family office, and business management services. Blending deep expertise and expansive resources with a boutique, client‑first fiduciary philosophy, Focus helps individuals, families, and institutions navigate complex financial situations with highly personalized solutions tailored to their unique needs. To learn more about Focus, visit www.focusfinancialpartners.com https://urldefense.com/v3/ https:/focus-financial.files.svdcdn.com/production/documents/Privacy-Notice-Personnel-Supplement-for-CA-residents-Jan-1-2025-Final-Clean.pdf?dm=1740065249 ;!!Nyu6ZXf5!qYT9Rd4wR0ZgEL1nDu9sWeQQkVzC5dMHJ82PVWn5aNWNJBhS5U-dzsU2n3ClTkROLDpR5SHRwiubMzuSAbVuoZyJw1DwHOXh$ YzJ1OmZvY3VzcGFydG5lcnM6YzpvOmFkMzBiMjc2Njk1NzEzMzFmZjBjNzBkMTIwZTY4NzE1Ojc6MzJlYTo4Yzc1ZThhNjhkN2FiMTJkOTRjMmI0MWUzOTQzM2Y2ZWY0NmIyNThhY2Y5NmI2NWNkM2ViZGU2ODc1NDFhNTRhOmg6VDpG

EEO Statement : Focus is an equal opportunity employer and bases its employment decisions on the employee or candidate’s skillset, and without regard to an employee or candidate’s race, color, religion, sex (including pregnancy), gender identity, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by local, state and/or federal law.

Focus complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail]

_ The following language is for US based roles only _

For California Applicants: Information on your California privacy rights can be found here https://protect.checkpoint.com/v2/r01/ https://urldefense.com/v3/ https:/focus-financial.files.svdcdn.com/production/documents/Privacy-Notice-Personnel-Supplement-for-CA-residents-Jan-1-2025-Final-Clean.pdf?dm=1740065249 ;!!Nyu6ZXf5!qYT9Rd4wR0ZgEL1nDu9sWeQQkVzC5dMHJ82PVWn5aNWNJBhS5U-dzsU2n3ClTkROLDpR5SHRwiubMzuSAbVuoZyJw1DwHOXh$ YzJ1OmZvY3VzcGFydG5lcnM6YzpvOmFkMzBiMjc2Njk1NzEzMzFmZjBjNzBkMTIwZTY4NzE1Ojc6MzJlYTo4Yzc1ZThhNjhkN2FiMTJkOTRjMmI0MWUzOTQzM2Y2ZWY0NmIyNThhY2Y5NmI2NWNkM2ViZGU2ODc1NDFhNTRhOmg6VDpG

For Indiana Applicants: It is unlawful for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.

For Maryland Applicants: I UNDERSTAND THAT UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT OR CONTINUED EMPLOYMENT, THAT ANY INDIVIDUAL SUBMIT TO OR TAKE A POLYGRAP OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100.

For Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this shall be subject to criminal penalties and civil liability.

For Montana Applicants: If hired, the employment relationship is governed by the Wrongful Discharge from Employment Act. Mont. Code Ann. Section 39-2-901.

For Rhode Island Applicants: Focus is subject to Chapters 29-38 of Title 28 of the General Laws of Rhode Island and is therefore covered by the state’s workers’ compensation law. If you willfully provide false information about your ability to perform the essential functions of the job, with or without reasonable accommodations, you may be barred from filing a claim under the provisions of the Workers’ Compensation Act of the State of Rhode Island if the false information is directly related to the personal injury that is the basis for the new claim for compensation. The Company complies fully with the Americans with Disabilities Act.