Operations Assistant

Novo Nordisk A/S; Powhatan (NC); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Annual performance bonus

14 paid holidays

Health Insurance

Dental Insurance

Vision Insurance

401K with company match

Parental & family leave

Tuition assistance

Life & disability insurance

Employee referral program

Job summary

Novo Nordisk is seeking an Administrative Assistant for the Business Support & Administration facility in Clayton, NC. The role provides clerical, administrative, and process support to the Department Leadership Team, including calendar management, expense reporting, and event planning.

You will handle documentation, travel coordination, KPI tracking, and cross-functional collaboration, contributing to efficient, compliant operations at the API site.

Qualifications

• High School Diploma or equivalent required.
• Associate's Degree in Business, Office Administration, or relevant field preferred.
• Minimum of two years of Administrative Assistant or Production Coordinator experience.
• Proficiency in Microsoft applications (Word, Excel, PowerPoint, Outlook, etc.) required.
• Written & verbal communication skills to interact with all levels of operations & management are preferred.

Responsibilities

• Provide administrative support to the Department Leadership Team including agendas, minutes, and calendar management.
• Reconcile expenses and ensure timely expense reporting.
• Plan off-site events, workshops, and departmental gatherings.
• Coordinate catering with external vendors for applicable events.
• Assist in managing the department’s SharePoint page.

Skills

Microsoft Office

Communication

Attention to detail

GMP documentation

Education

Associate's Degree in Business/Office Administration

High School Diploma

Tools

SharePoint

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Facility: Business Support & Administration

Location: Clayton, NC, US

About the Department

At Novo Nordisk, we are helping to improve the quality of life for millions of people worldwide. For more than 100 years, we have led the way in diabetes care. Being part of Novo Nordisk allows our employees to embark on the opportunity to help improve the quality of life for millions of people around the world.

In NC, we operate three pharmaceutical manufacturing facilities that are responsible for fulfilling different steps in our injectable and oral treatment supply chains. Our newer Active Pharmaceutical Ingredients (API) facility in Clayton, NC sits on 825,000 square-feet of state-of-the-art equipment, and houses the Fermentation, Recovery and Purification in the production of ingredients for Novo Nordisk’s innovative oral products. At API, you’ll join a global network of manufacturing professionals who are passionate about what they do.

What we offer you:

• Leading pay and annual performance bonus for all positions
• All employees enjoy generous paid time off including 14 paid holidays
• Health Insurance, Dental Insurance, Vision Insurance – effective day one
• Guaranteed 8% 401K contribution plus individual company match option
• Family Focused Benefits including 14weeks paid parental & 6 weeks paid family medical leave
• Free access to Novo Nordisk-marketed pharmaceutical products
• Tuition Assistance
• Life & Disability Insurance
• Employee Referral Awards

At Novo Nordisk, you will find opportunities, resources, and mentorship to help grow and build your career. Are you ready to realize your potential? Join Team Novo Nordisk and help us make what matters.

The Position

Responsible for providing clerical, administrative & process support. Assist the Director and/or Department Leadership Team in document controlling, scheduling, meeting logistics, travel coordination, presentation development, & KPI tracking, etc.

Relationships

Reports to Director, Vice President.

Essential Functions

• Provide administrative support to the Department Leadership Team including but not limited to preparing agendas and minutes and managing their calendars
• Reconcile expenses and ensure expense reports are completed in a timely manner
• Plan off site events, workshops, team buildings events, parties and holiday gatherings etc. for the department
• Work with external food vendor to ensure catering is provided for events where applicable
• Assist in managing the department’s SharePoint page
• Actively participate in peer-to-peer mentorship with other Operations Assistants
• Support with production documentation creation & distribution where applicable
• Manage administrative projects to ensure they are completed properly and in a timely manner
• Lead Good Housekeeping in administrative areas
• Prepare board meetings and various presentations on behalf of the department and lead the preparation of management and department meetings
• Attend admin meetings and cross functional tasks and collaboration
• Handle inquiries and requests from internal and external parties in a professional and timely manner
• Oversee office supplies, equipment and facilities to ensure day-to-day operations run efficiently, while continuously improving processes using cLEAN tools
• Follow all safety & environmental requirements in the performance of duties
• Other duties as assigned

Physical Requirements

Ability to work in an open office environment with the possibility of frequent distraction. Ability to travel up to 10% of the time (% can change on a case‑by‑case basis based on the role).

Qualifications

• High School Diploma or equivalent required
• Associate's Degree in Business, Office Administration, or relevant field of study from an accredited university preferred
• Minimum of two (2) years of experience as an Administrative Assistant or Production Coordinator required
• Ability to read, write and understand complicated production & GMP documentation a plus
• Demonstrated proficiency in Microsoft applications (Word, Excel, Access, PowerPoint, Outlook, etc.) required
• Written & verbal communication skills to allow interaction will all levels of operations & management preferred
• Ability to organize GMP related documentation with exceptional attention to detail a plus
• Demonstrated ability to anticipate project needs to ensure all required assistance, support systems, & documentation is available preferred

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk, we're not chasing quick fixes – we're creating lasting change for long-term health. For over 100 years, we've been driven by a single purpose: to defeat serious chronic diseases and help millions of people live healthier lives. This dedication fuels our constant curiosity and inspires us to push the boundaries of what's possible in healthcare. We embrace diverse perspectives, seek out bold ideas, and build partnerships rooted in shared purpose. Together, we're making healthcare more accessible, treating and defeating diseases, and pioneering solutions that create change spanning generations. When you join us, you become part of something bigger – a legacy of impact that reaches far beyond today.

Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by local, state or federal laws, rules or regulations.

If you are interested in applying to Novo Nordisk and need special assistance or an accommodation to apply, please call us at 1-855-411-5290. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.