Operations and Maintenance Coordinator

Oak Ridge National Laboratory; Oak Ridge (TN); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Relocation assistance

Job summary

Oak Ridge National Laboratory seeks an organized Operations and Maintenance Coordinator to support the Instrument Support Group Lead in planning beamline operations and maintenance activities. You will help maintain schedules for repairs, installations, upgrades, and outages, and track readiness, resources, and changes while communicating with instrument staff and support organizations.

You will apply established work control practices, resolve routine coordination issues, and elevate

Qualifications

• BS/BA in degree in project management, engineering, the sciences, or a related field with at least 2 years of relevant experience.
• Experience supporting project planning, scheduling, or coordination in a technical, scientific, or industrial environment.
• Experience working with spreadsheets or other data tools and interpreting schedules and technical documentation.

Responsibilities

• Develop and maintain beamline maintenance, installation, and outage schedules using work control processes.
• Gather activity, duration, and resource information from Instrument Support, Engineering, scientific staff, Controls, and other support organizations.
• Coordinate dates and priorities with relevant staff and elevate schedule conflicts and risks.

Skills

Project coordination

Scheduling

Data analysis

Documentation

Education

BS/BA in project management, engineering, sciences, or related field

Tools

Spreadsheets

Scheduling tools

Job description

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The Spallation Neutron Source (SNS) is seeking an organized and technically capable Operations and Maintenance Coordinator to support the Instrument Support Group Lead with planning and coordinating assigned beamline operations and maintenance activities. The coordinator helps maintain schedules for repairs, installations, upgrades, and outage work; tracks readiness, resources, and schedule changes; and communicates with instrument staff and support organizations. The position applies established work control practices and uses judgment to resolve routine coordination issues, while elevating significant risks and decisions to the Group Lead. This work supports safe, reliable beamline operations and SNS goals for availability, predictability, and shorter maintenance outages.

• Develop and maintain assigned beamline maintenance, installation, and outage schedules using established work control processes.
• Gather activity, duration, and resource information from Instrument Support, Engineering, scientific staff, Controls, and other support organizations.
• Coordinate dates and priorities with relevant staff and elevate schedule conflicts and significant risks to the Instrument Support Group Lead.
• Provide technical and administrative support for assigned beamline activities, tracking readiness items, costs, and action items.
• Prepare weekly, monthly, and outage work highlights summarizing completed work, schedule status, and risks.
• Support management assessments and outage reviews by organizing schedules, photographs, and status information.
• Monitor the progress of beamline projects and activities, and communicate schedules and the impacts of schedule changes to relevant staff and stakeholders.
• Maintain assigned obsolescence and asset management records and databases.
• Deliver ORNL’s mission by aligning behaviors, priorities, and interactions with our core values of Impact, Integrity, Teamwork, Safety, and Service. Promote equal opportunity by fostering a respectful workplace – in how we treat one another, work together, and measure success.

Basic Qualifications:

• A BS/BA in degree in project management, engineering, the sciences, or a related field with at least 2 years of relevant experience
• Experience supporting project planning, scheduling, or coordination in a technical, scientific, or industrial environment
• Experience working with spreadsheets or other data tools and interpreting schedules and technical documentation

Preferred Qualifications:

• Experience with asset management, maintenance planning, or schedule planning tools
• Knowledge of ORNL/SNS operations, maintenance planning, or work control processes
• Ability to organize multiple activities, adapt to changing priorities, and coordinate work across technical groups
• Clear written and verbal communication skills, attention to detail, and the ability to work collaboratively with technical and administrative staff

Special Requirements:

• Work involves some physical requirements and working conditions. As such, a pre-hire physical will be required after offer.
• Visa sponsorship is not available for this position.
• This position requires the ability to obtain and maintain an HSPD-12 PIV badge.

About ORNL:

We offer competitive pay and benefits programs to attract and retain hardworking people! The laboratory offers many employee benefits, including medical and retirement plans and flexible work hours, to help you and your family live happy and healthy. Employee amenities such as on-site fitness, banking, and cafeteria facilities are also provided for convenience.

Other benefits includethe following: Prescription Drug Plan, Dental Plan, Vision Plan, 401(k) Retirement Plan, Contributory Pension Plan,Life Insurance, Disability Benefits, Generous Vacation and Holidays, Parental Leave, Legal Insurance with Identity Theft Protection, Employee Assistance Plan, Flexible Spending Accounts, Health Savings Accounts, Wellness Programs, Educational Assistance, and Employee Discounts. Relocation Assistance is available for certain positions.

This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.

ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply. UT-Battelle is an E-Verify employer.