Operations Agent - Intermodal

Forward Air Corp.; Nashville (TN); On-site; USD 40,000 - 45,000; Full time

Job summary

Forward Air Corp. is seeking a Customer Relations Specialist to provide advanced customer service, operational coordination, and administrative oversight for complex shipment activity in a multimodal logistics environment.

The role functions as a senior contact to resolve escalated issues and improve service outcomes, working closely with customers, carriers, drivers, and internal teams. Base pay ranges from $40,000 to $45,000 annually.

Qualifications

• High School Diploma or GED required; 4-year degree preferred.
• Progressive experience in customer relations, logistics, or operational support roles.
• Strong communication and problem-solving skills; able to work independently.
• Proficiency with MS Office and modern collaboration tools (Teams, Zoom).

Responsibilities

• Serve as a senior contact for customers, carriers, drivers, and internal teams; handle escalated inquiries.
• Coordinat​e shipment activity from order entry to delivery ensuring accuracy and timeliness.
• Resolve shipment exceptions and documentation issues with sound judgment.
• Lead tracking and tracing to identify disruptions and communicate mitigation plans.
• Coordinate scheduling for pickups, deliveries, and operational workflows across parties.
• Review and approve shipping docs including AWBs, bills of lading, PODs.
• Provide mentorship to junior staff on procedures and systems.
• Oversee billing accuracy and assist AR/AP across functions.
• Maintain organized electronic and physical files for shipments and finances.
• Collaborate with operations to improve communication and service reliability.
• Identify recurring issues and recommend process improvements.
• Support terminal activities including freight acceptance and special shipments.
• Participate in cross-functional meetings and training initiatives.
• Perform other duties as assigned to meet business needs.

Skills

Customer relations

Logistics

Operational support

Communication

Problem solving

Microsoft Office

Team collaboration

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

Microsoft Excel

O365/Teams

Job description

The Customer Relations Specialist provides advanced customer service, operational coordination, and administrative oversight to support complex shipment activity within a multimodal transportation terminal, air/ocean branch, or contract logistics site. Serving as a senior point of contact, they manage escalated customer needs, oversee end-to-end shipment coordination, and resolve service issues and improve operational outcomes. They are responsible for overseeing scheduling, shipment tracking and tracing, documentation accuracy, and core financial processes including billing, accounts receivable, and accounts payable support. Working closely with customers, carriers, drivers, and internal operations teams, they proactively identify risks, recommend solutions, and ensure service commitments are met.

Base Pay: $40,000-$45,000 annually

Schedule: Monday- Friday 7am-4pm

Responsibilities

• Serve as a senior point of contact for customers, carriers, drivers, and internal teams, managing complex or escalated service inquiries.
• Oversee and coordinate shipment activity from order entry through delivery, ensuring accuracy, timeliness, and compliance with established procedures.
• Exercise independent judgment to resolve shipment exceptions, service delays, and documentation issues; determine appropriate corrective actions.
• Lead advanced tracking and tracing activities, proactively identifying potential disruptions and communicating mitigation plans to stakeholders.
• Coordinate and optimize scheduling for pickups, deliveries, appointments, and operational workflows across multiple parties.
• Review, validate, and approve shipping documentation including air waybills (AWBs), bills of lading, labels, and proof of delivery (POD).
• Provide guidance and informal mentorship to Customer Relations Coordinators and support staff on procedures, systems, and customer interactions.
• Oversee billing accuracy and financial documentation; analyze discrepancies and work cross-functionally to resolve AR/AP issues.
• Maintain oversight of organized, compliant electronic and physical files for shipment, financial, and administrative records.
• Collaborate with operations, dispatch, and leadership teams to improve communication, service reliability, and process efficiency.
• Identify recurring service issues or process gaps and recommend improvements aligned with operational goals.
• Support terminal or site activities as needed, including freight acceptance and coordination of specialized shipment requirements.
• Participate in cross-functional meetings, training initiatives, and operational improvement projects.
• All other duties as assigned to meet evolving business needs.

Qualifications

• Education: High School Diploma or GED equivalent required; undergraduate degree from an accredited college or university preferred.
• Progressive experience in customer relations, logistics, transportation, or operational support roles with increasing responsibility.
• Demonstrated ability to exercise sound judgment and discretion in resolving complex customer and operational issues.
• Strong organizational, analytical, and problem-solving skills with the ability to manage competing priorities independently.
• Clear, professional written and verbal communication skills, including the ability to influence and collaborate across teams.
• Ability to work effectively in a fast-paced, team-oriented, on-site environment with minimal supervision.
• Demonstrated discretion and confidentiality in handling and protecting sensitive information.
• Technical: Proficient with common office technologies, including Windows PCs, Microsoft O365 (Outlook, Word, Excel, PowerPoint, etc.) and web conferencing (Teams, Zoom, Webex, etc.)
• Environment: Comfort commuting to/from and working in a 100% on-site setting (listed in this posting), with travel for related meetings/events.
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• #LI-MP1