Operations Administrator - DoD/Government Programs

Bighorn Airways Inc; Sheridan (WY); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) with company match

Paid vacation

Paid sick time

Paid holidays

Career growth opportunities

Job summary

Bighorn Airways Inc is seeking an Operations Administrator to support DoD and Government Contract Operations. You will coordinate onboarding, training, deployment documentation, travel arrangements, and contractor reporting for specialized aviation operations.

The role requires strong organization, communication, and the ability to obtain a Secret Security Clearance. Benefit offerings include comprehensive health plans, a 401(k) with company match, and paid time off.

Qualifications

• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office; excellent communication skills.
• Ability to obtain a Secret Security Clearance.

Responsibilities

• Coordinate onboarding and qualification tracking for contract personnel.
• Assist with scheduling, recordkeeping, reporting, and training coordination.
• Maintain deployment readiness records and required documentation.
• Coordinate travel arrangements and accommodations for deployed personnel.
• Serve as a point of contact for remote and deployed employees.
• Manage contractor portals and maintain compliance documentation.
• Assist with passport, visa, and deployment-related requirements.
• Collect, organize, and process travel expense documentation and receipts.
• Prepare trip reports and supporting documentation for contractor invoicing.
• Support accounting and operational teams with contract-related records and reporting.

Skills

Organizational skills

Attention to detail

Communication skills

Security clearance

Microsoft Office

Tools

Microsoft Office

Job description

Bighorn Airways is seeking a detail-oriented and highly organized Operations Administrator to support our Department of Defense (DoD) and Government Contract Operations team. This position plays a critical role in coordinating personnel onboarding, training, deployment documentation, travel administration, compliance tracking, and contractor reporting for specialized aviation operations.

• Coordinate onboarding and qualification tracking for contract personnel.
• Assist with scheduling, recordkeeping, reporting, and training coordination.
• Maintain deployment readiness records and required documentation.
• Coordinate travel arrangements and accommodations for deployed personnel.
• Serve as a point of contact for remote and deployed employees.
• Manage contractor portals and maintain compliance documentation.
• Assist with passport, visa, and deployment-related requirements.
• Collect, organize, and process travel expense documentation and receipts.
• Prepare trip reports and supporting documentation for contractor invoicing.
• Support accounting and operational teams with contract-related records and reporting.

Qualifications

Strong organizational skills and attention to detail; proficiency with Microsoft Office; excellent communication skills; ability to obtain a Secret Security Clearance.

• Comprehensive health, dental, vision, and life insurance
• 401(k) with company match and supplemental insurance options
• Paid vacation, sick time, and holidays
• Career growth opportunities in a safety-driven, mission-focused organization

Bighorn Airways, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other protected status under applicable law.