Operations Admin - 1st shift

Specialty Building Products; Big Lake (MN); On-site; USD 50,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with Company Match

Company-Paid Time Off

Paid Holidays & Floating Holidays

Job summary

Specialty Building Products is seeking an Operations Assistant in Minnesota to support the Branch operations team. You will work closely with the Operations Manager and Director of Operations to ensure smooth daily processes, manage inbound/outbound trucking coordination, and assist with administrative duties across purchasing, invoicing, and reporting.

The role requires strong communication, attention to detail, and the ability to multitask in a fast-paced environment.

Qualifications

• High School diploma or equivalent.
• 1-3 years of administration experience in an office environment.
• Proficiency with Excel, Word, and Outlook.
• Strong commitment to providing excellent customer service.
• Attention to detail and ability to complete job duties with high degree of accuracy.
• Self-discipline and capable of completing critical tasks independently.

Responsibilities

• Take calls/schedule inbound trucks/deliveries (average 7-10 trucks inbound a day).
• Research receiving discrepancies.
• Support and help prepare pick files and driver paperwork when needed (10-12 outbound trucks a day).
• Flexible schedule (able to work over occasionally if needed).
• Resolve and file pick tickets.
• Input counts during cycle counts/audits.
• Monitor and report items that didn’t make the truck (Loading issues).
• Support RMA process when needed.
• Take new pick tickets out to employee basket.
• FedEx items.
• Must be able to multitask in a dynamic environment.
• Print and process CPU’s.
• Prepare for the following day’s receiving.
• Oversee daily receiving log, report,
• Follow up on delivery tickets and finalize invoicing.
• General housekeeping
• Provide ongoing administrative support to our operations team with various administrative, accounting, and purchasing duties.
• Other duties as assigned and requested by management.

Skills

Customer service

Administrative support

Multitasking

Communication

Attention to detail

Education

High School diploma or equivalent

Tools

Excel

Word

Outlook

Job description

Job Summary

The Operations Assistant will work closely with the Operations Manager and Director of Operations to provide ongoing administrative support the Branch team to help keep business operations running smoothly and maximize the company’s resources, goals, and objectives.

Job Summary

The Operations Assistant will work closely with the Operations Manager and Director of Operations to provide ongoing administrative support the Branch team to help keep business operations running smoothly and maximize the company’s resources, goals, and objectives.

Responsibilities And Essential Functions

• Take calls/schedule inbound trucks/deliveries (average 7-10 trucks inbound a day)
• Research receiving discrepancies.
• Support and help prepare pick files and driver paperwork when needed (10-12 outbound trucks a day)
• Flexible schedule (able to work over occasionally if needed)
• Resolve and file pick tickets.
• Input counts during cycle counts/audits.
• Monitor and report items that didn’t make the truck (Loading issues)
• Support RMA process when needed.
• Take new pick tickets out to employee basket.
• FedEx items
• Must be able to multitask in a dynamic environment.
• Print and process CPU’s.
• Prepare for the following day’s receiving.
• Oversee daily receiving log, report,
• Follow up on delivery tickets and finalize invoicing.
• General housekeeping
• Provide ongoing administrative support to our operations team with various administrative, accounting, and purchasing duties.
• Other duties as assigned and requested by management.

Required Cognitive And Psychological Characteristics

• Be personable, articulate, and knowledgeable
• Ability to learn skills quickly with a mature and service-oriented attitude.
• Excellent communication (verbal and written) and organizational skills.
• Attention to detail and highly motivated.
• Ability to manage multiple tasks
• Dependable and reliable

Major Skills And Competencies

• Teamwork: Ability to work well with others in a group, cooperate with others, offer to help when needed, and foster a team climate within the group where members are committed to a common goal.
• Initiative: Ability to think and take constructive action at work without being urged—highly motivated; skill and ability in taking the lead in forwarding new ideas or work methods.
• Adaptability/Flexibility: Ability to change or adapt work practices, priorities, or procedures, or to reschedule activities in response to changing conditions or multiple work demands. Approachable, personable, articulate and knowledgeable.
• Problem Solving: Using a systematic and effective approach in analyzing information to come up with good business solutions to problems. Ability to manage multiple tasks with attention to detail.
• Respect for all People: Respects people of all backgrounds and treats everyone fairly by maintaining a consistent set of standards. Mature and service-oriented attitude.
• Communication: Excellent communication (verbal and written) and organizational skills.

Work Environment And Physical Demands

• Must be able to remain in a stationary position more than 75% of the time while operating a computer and other office productivity machinery, such as a calculator, printer, and/or copy machine.
• Must be able to move about the office and position self to access file cabinets, copy machine, etc.
• This position frequently communicates with employees who have inquiries about product tracking or status. Must be able to exchange accurate information in these situations.
• Must be able to move or lift boxes weighing up to approximately 50 pounds.

Required Credentials

• High School diploma or equivalent.
• Minimum of 1-3 years of administration experience in an office environment, preferred.
• Proficiency and understanding of the use of a personal computer and appropriate software, including Excel, Work and Outlook.
• Must have a strong commitment to providing excellent customer service.
• Attention to detail and the ability to complete job duties with high degree of accuracy.
• Self-disciplined and capable of identifying and completing critical tasks independently, with minimal supervision.
• Flexible in work schedule, when required. Be personable, articulate, and knowledgeable.
• Ability to learn skills quickly with a mature and service-oriented attitude.
• Excellent communication (verbal and written) and organizational skills.
• Attention to detail and highly motivated.
• Ability to manage multiple tasks.
• Dependable and reliable.

$24/Hr. Starting Pay Rate

Specialty Building Products is the leading distributor of specialty building products in North America.SBP operates under the brands U.S. LUMBER, Alexandria Moulding, REEB Millwork, DW Distribution, Millwork Sales and Amerhart. We serve 45 states in the U.S. and 8 provinces in Canada from over 40 locations.Here at SBP we are a people first organization, our team is built upon strong culture and standards for success. We value your perspective and want to learn more about you with a commitment to laying the foundation for you to build a successful career with us. Join us and EVOLVE your future at Specialty Building Products!

Being a part of SBP you will be eligible for many benefits. Full-Time benefits would include:

• Medical, Dental, Vision given on the 1st of the month following 30 days of employment
• Company-Paid Life Insurance & Disability
• 401(k) with Company Match
• Company-Paid Time Off
• Paid Holidays & Floating Holidays
• PLUS, ADDITIONAL PERKS!

Serving Our Communities

We are also committed to our core value of “using our influence to have a uniquely positive impact” on the people that we touch. Through our initiatives we encourage and incentivize our employees to aid fellow employees in need and to better serve our communities and the people we directly influence.

We are proud to have the best team in our industry. We have experienced a tremendous amount of growth as a company. This growth has served not only our customer base but has also provided significant opportunities for advancement amongst our employees.

• Please be careful about scam recruitment. Specialty Building Products would never send any candidate a check or instructions to deposit funds in a bank account in connection with the interview or hiring process.

U.S. Lumber Group is an equal opportunity employer. It is our policy of U.S. Lumber Group not to discriminate in hiring and employment on the basis of race, color, religion, national origin, sex, disability, age, military status, genetic information, or other protected class status in accordance with all applicable federal, state, and local laws.