Operational Training Center Scheduler

Stantec Consulting International Ltd.; Twentynine Palms (CA); On-site; USD 54,000 - 75,000; Full time

Job summary

Stantec is seeking a diligent Operations Support professional to schedule training rooms at MCAGCC Twentynine Palms, CA. You will manage RFMSS scheduling, coordinate event logistics, and support audiovisual equipment operations.

Responsibilities include maintaining logs, preparing reports, processing maintenance work orders, and ensuring compliance with unit directives. A minimum of two years' experience and ability to pass background checks are required.

Qualifications

• Strong administrative, logistics, and written and oral communications skills.
• Ability to work collaboratively with staff, management, clients and stakeholders.
• Must pass a company background check and pre-employment drug screen.
• Must be willing to work full time at MCAGCC Twentynine Palms, CA.

Responsibilities

• Schedule classrooms via Range Facilities Management Support System (RFMSS) for units requesting a training venue.
• Assist personnel in creating RFMSS accounts and coordinate late requests.
• Provide consultation with event organizers seeking to utilize the OTC.
• Coordinate training and usage of the OTC based on priority levels; cancel/reschedule as needed.
• Coordinate daily logistics for classrooms and conference rooms.
• Prepare slides detailing classroom schedules and utilization.
• Coordinate delivery of classroom materials and equipment.
• Prepare monthly inventory reports of equipment.
• Maintain and update Key Master Log.
• Process reconciliation on work orders for office maintenance requests.
• Conduct daily/weekly RFMSS updates detailing occupied classrooms and requests.
• Prepare weekly RFMSS utilization reports and status reports.
• Liaise with unit coordinators to ensure compliance with Combat Center Order 3120.2.
• Verify building usage data with BEARMAT and logbooks quarterly.
• Assist units with operation of OTC AV equipment.
• Troubleshoot AV systems and coordinate replacements.
• Report facility maintenance issues to Section Supervisor.
• Notify BEARMAT of unit occupation/departure from G3 classrooms.

Skills

Administrative skills

Logistics coordination

Microsoft Office proficiency

Written and oral communication

Team collaboration

Background check clearance

Tools

Proxima projector

VCR

DVD players

A/V system

Job description

Grounded in safety, quality, and ethics, our experts lead their fields with dedication, a creative spirit, and a vision for growth. We draw from more than 20 technical specialties worldwide and are devoted to fostering a community of diverse talents, backgrounds, and expertise. Here, you can apply your passion and collaborate with top environmental professionals on work that’s vital to our clients and the communities they serve.

Join a team that’s naturally committed to the environment.

Stantec GS is a professional infrastructure and environmental services company, with expertise in the planning and implementation of encroachment control and mitigation efforts at military installations and associated operational equities throughout the United States.

We seek:

• Highly-motivated and experienced team players
• Resourceful individuals who can rapidly learn and apply new concepts, and
• Individuals who think and create, enhancing our Company and our clients with a steady flow of fresh ideas, new perspectives, and energy.

Your Key Responsibilities- Schedule classrooms via Range Facilities Management Support System (RFMSS) for units requesting a training venue

• Assist personnel in the creation of RFMSS accounts, and coordinates as appropriate to process late requests
• Provide consultation with event organizers seeking to utilize the OTC
• Coordinates training and usage of the OTC based upon priority levels established in the CCO; exercise good judgement and authority to cancel and coordinate rescheduling of a class if higher-level priority training becomes necessary
• Coordinate event details, logistics, equipment availability, and materials for scheduled classrooms and conference rooms daily
• Prepare slides daily detailing classroom schedules and utilization
• Coordinate delivery of classroom materials and equipment and logistics for equipment storage
• Prepare monthly reports of equipment inventory
• Maintain and update Key Master Log
• Process reconciliation on work orders for office maintenance requests.
• Conduct daily/weekly and as-needed RFMSS updates detailing occupied classrooms, no shows, and same day requests
• Prepare weekly RFMSS utilization reports, maintain and update logs, and prepare various other status reports
• Liaise with unit coordinators and ensure compliance of Combat Center Order (CCO) 3120.2.
• Verifies building usage data is correct via building logbook and BEARMAT usage data on a quarterly basis
• Assists units with the operation of the audio/visual equipment located in the OTC. This includes, but is not limited to, computers, proxima’s, audio visual equipment such as VCR, DVD, whiteboards, the automated integrated system internal to the department, etc.
• Troubleshoots problems with the classroom audio visual systems and makes minor repairs, adjustments or coordinates replacement of equipment as necessary
• Reports facility maintenance issues to Section Supervisor and produces facility maintenance requests for submission to the Public Works Department (PWD)
• Notifies BEARMAT of unit occupation and unit departure from G3 owned classrooms.

Your Capabilities and Credentials- Knowledge of the mission, rules, guidelines, regulations and basic objectives and policies governing the procedures for management of the OTC

• Ability and skill in applying standardized processes of managing the OTC in order to plan and coordinate classroom space appropriate for the class size
• Basic knowledge and skill in the use of various equipment such as a proxima, VCR, DVD players, and the automated integrated system internal to the department.
• Ability and commitment to work collaboratively with all groups, including staff, management, client, supporters and other stakeholders
• Working knowledge of military operations and codes of conduct
• Strong administrative, logistics, and written and oral communications skills and proficiency in the use of Microsoft Office
• The ability to work independently and with minimal supervision
• Must submit to and pass a company background check, if selected for the position
• Must pass a pre-employment drug screen
• Must be willing to work full time at MCAGCC Twentynine Palms, CA

Education and Experience- Minimum two years of experience

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Pay Range:

• Locations in MN, OH, VT, & Various CA, ME, NY, VA Areas-$53,600.00 - $75,000.00 Annually

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.