Onsite Scheduling Coordinator

Cortica Care; San Rafael (CA); On-site; USD 39,000 - 50,000; Full time

Benefits offered by this job

CE stipend

Competitive hourly pay $28.42–$35.52

401k matching

PTO and education/wellness days

Paid holidays

Insurance: health, vision, dental, and

Referral bonuses

Job summary

Cortica is seeking a Site Care Coordinator to join our growing multi-disciplinary team in San Rafael. This on-site role focuses on optimizing patient and provider scheduling to improve care delivery and operational efficiency, while serving as a primary contact for families.

You will collaborate with site leadership, clinical teams, and shared services to coordinate care, address scheduling concerns, and ensure timely case assignments within a patient-centered care model.

Qualifications

• 4+ years of scheduling experience in ABA services or related field.
• 2+ years in a client services related role.
• Strong problem-solving skills.

Responsibilities

• Guide patients through care pathways, monitoring progress and addressing delays.
• Be the on-site contact for families, streamlining communication with Cortica teams.
• Create scheduling plans to maximize provider capacity and meet client needs.
• Collaborate with clinical teams to integrate scheduling strategies into care plans.
• Provide scheduling support for schools contracts and Value-Based Care clients.
• Coordinate with on-site leadership to resolve scheduling concerns promptly.
• Use scheduling tools to improve efficiency and monitor KPIs.

Skills

Scheduling

Client services

Problem solving

Tools

Axon

Smart Scheduling

Salesforce

Job description

Cortica is looking for a Site Care Coordinator to join our growing multi-disciplinary team.

Job Details:

• As Site Care Coordinator, you will play a crucial role in optimizing client and provider scheduling to enhance service delivery and operational efficiency.
• As a consistent point of contact for families, you’ll collaborate closely with site leadership—including clinical, operational, and shared services (e.g., RCM, Scheduling, Enrollment, etc.)—to maintain a cohesive site culture, uphold the highest standards of care, and guide families through their journey at Cortica.
• By facilitating communication between families and various teams, the Site Care Coordinator ensures seamless coordination of care.
• This role is essential in managing cancellations, rescheduling, and implementing optimal scheduling practices that align with client needs and provider capacity.
• This position requires an on-site presence to effectively manage and oversee scheduling processes and address concerns promptly.

What will you do?

Patient Care Navigation:

• Guide patients through care pathways efficiently, monitoring their progress and proactively identifying and addressing care delays and barriers.

• Serve as the point of contact for families, streamlining communication and guiding them through their Cortica journey.

• Keep families informed about wait times for services.

Scheduling Optimization:

• Create scheduling plans that adhere to best practices, ensuring providers are utilized to their full capacity while aligning with the clients' needs.

• Collaborate with clinical teams to integrate strategies into broader care plans, promoting a holistic approach to care.
• Provide scheduling support for contract scheduling processes, particularly for Schools-related contracts, and assist with scheduling activities for Value-Based Care (VBC) clients.

Communication and Collaboration:

• Collaborate closely with on-site leadership team to address and resolve client scheduling concerns efficiently and professionally.

• Collaborate closely with clinical leadership to ensure timely case assignment and management.
• Address client inquiries and requests promptly, maintaining high standards of service.

Technology Utilization and Best Practices:

• Utilize scheduling tools such as Axon, Smart Scheduling, and Salesforce to enhance scheduling efficiency and streamline operations.

• Monitor key performance indicators (KPIs) to assess scheduling success and make data-driven decisions to optimize scheduling practices.
• Follow established scheduling protocols and best practices to ensure efficient and effective scheduling that meets the needs of both clients and providers.

We’d love to hear from you if:

• You bring 4+ years’ scheduling experience in ABA services or related field.

• You bring 2+ years in client services related role.

• You have strong problem-solving skills.

Your Compensation and Benefits:

• $2,000 continuing education stipend.
• Receive competitive compensation, $28.42/hrto $35.52/hrdepending on experience.
• 401k matching.
• PTO and continuing education/wellness days.
• Paid holidays.
• Health, vision, dental, and pet insurance.
• Referral bonuses.

EOE.

This posting is not meant to be an exhaustive list of the role and its duties.

Privacy Notice:

Cortica is committed to protecting your personal information in compliance with applicable federal and state laws. Please review our Privacy Notice to understand how your data is collected, used, and protected.

Fair Chance Ordinance Compliance:

Cortica is committed to fair hiring practices. Qualified candidates with criminal histories will be considered and are not automatically disqualified from employment, consistent with applicable federal law, the California Fair Chance Act, and local ordinances such as the San Francisco Fair Chance Ordinance, the City of Los Angeles Fair Chance Initiative for Hiring, and the Los Angeles County Fair Chance Ordinance for Employers.

E-Verify Participation:

This employer participates in E-Verify. Click here to view the E-Verify Poster and your Right to Work.

Este empleador participa en E-Verify. Haga clic aquí para ver el cartel de E-Verify y su derecho a trabajar.