Onsite Project Administrative Assistant (Electrical Construction)

EMCOR Group, Inc.; Kentucky; On-site; USD 45,000 - 65,000; Full time

Job summary

Eagle Electrical Services, an EMCOR Company, seeks an Onsite Project Administrative Assistant (Electrical Construction) to support senior project managers and estimators in New Albany, OH. This on-site role requires strong communication, organization, and coordination across multiple projects.

You will manage logs, purchase orders, submittals, meeting minutes, and subcontract administration while maintaining OSHA and insurance docs and ensuring timely project delivery.

Qualifications

• Excellent written and verbal communications skills.
• Ability to lead people and drive results through others.
• Strong ability to organize multiple projects and plan resources.
• Technical skills necessary for project engineering support.
• Ability to work with minimal supervision.
• Analytical and problem-solving capabilities.
• Commitment to company values and safety standards.

Responsibilities

• Maintain logs including purchase orders, project financial updates, daily reports and submittals for multiple projects.
• Support Project Management with project establishment and closeout, purchase orders, subcontracts, meeting minutes and follow up on various operational task.
• Transmit executed subcontracts and change orders, file and track contracts and bid documents.
• Request certificates of insurance, prequalifications, OSHA, and safety items from subcontractors/vendors.
• Participate in design and construction coordination meetings as needed.
• Negotiate and maintain relations with vendors and subcontractors.
• Escalate critical issues to the Senior Project Manager / Estimating team and perform additional assignments as required.

Skills

Microsoft Office

Outlook

Word

Excel

Education

High School diploma or GED

Bachelor of Business Administration

Job description

About Us

Eagle Electrical Services is a comprehensive commercial electrical contracting company with expertise ranging from complete lighting, power, and low voltage installations to mission critical services for sophisticated data centers, medical facilities, and more. We’ve earned a reputation throughout Columbus and the surrounding area for responsive service and high-quality execution.

Job Summary

Job Title: Onsite Project Administrative Assistant (Electrical Construction)

Reports to: Senior Managers and Estimators

Location: New Albany, OH

FLSA Status: Full-Time / Non-Exempt

Updated: August 2026

COMPANY OVERVIEW

Eagle Electrical Services ("Eagle"), an EMCOR Company, is a leading electrical services company providing construction, and services in a variety of markets, including automotive, commercial, healthcare, education, industrial, and mission critical.

Eagle is one of seven Ohio-based business units under parent company Quebe Holdings, Inc.

SUMMARY

Eagle Electrical Services seeks a Project Administrative Assistant (Electrical Construction) to provide an effective support system for a group of senior project managers and estimators. Applicants must have exceptional communication skills, the ability to manage multiple tasks efficiently, and excellent judgment. Must be comfortable juggling tasks from the mundane to the more strategic and have the ability to work productively in a fast-paced, team-oriented environment. The candidate will primarily work in a support role and oversee many administrative tasks as needed. This role is an onsite position.

#quebe

#LI-Onsite

DUTIES AND RESPONSIBILITIES

Include the following. Other duties may be assigned.

• Maintain logs including purchase orders, project financial updates, daily reports and submittals for multiple projects.
• Support Project Management with project establishment and closeout, purchase orders, subcontracts, meeting minutes and follow up on various operational task.
• Transmit all executed subcontracts and change orders, execute, file and track legal documentation for contracts, subcontracts, bid documents.
• Request certificates of insurance, prequalification’s, OSHA, and safety related items from subcontractors and vendors.
• Participate in design and construction coordination meetings internally and externally as needed.
• Negotiate and maintain relations with vendors and subcontractors.
• Escalate critical and/or sensitive issues to the Senior Project Manager / Estimating team.
• Perform additional assignments as required by the operating needs of the company or as directed by senior project managers.

EDUCATION AND EXPERIENCE

• High School diploma or GED required.
• Bachelor of Business Administration desirable
• Knowledge of the construction industry and contract documentation.
• Working knowledge of federal, state, and city regulations and guidelines.

REQUIRED ATTRIBUTES AND SKILLS

• Proficient in Microsoft Office Outlook, Word and Excel applications.
• Must possess excellent written and verbal communications skills.
• Must demonstrate ability to lead people and get results through others.
• Must demonstrate ability to effectively organize multiple projects and resource planning skills.
• Must demonstrate technical skills necessary for project engineering.
• Must work with minimal supervision.
• Must demonstrate ability to analyze and solve problems.
• Must demonstrate commitment to company values.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee should expect to sit for long periods in front of a computer and also travel to field locations as needed.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

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