Onsite Assistant Community Association Manager (CVCA7272026)

RealManage; Chula Vista (CA); On-site; USD 30,307 - 33,062; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life and Disability Insurance

HSA

FSA

Education Reimbursement

401K matching

Employee Assistance Program

11 paid Holidays

Job summary

RealManage, a technology-driven HOA management company, is seeking an Assistant CAM in Chula Vista, CA. The role supports day-to-day operations of a community, including meeting packet preparation, minutes, and records management.

You will track renewals, maintain logs, and assist with board communications. Ideal candidates have HOA or property management experience, strong Microsoft Office skills, and the ability to multitask with attention to detail.

Qualifications

• 1 year of apartment, commercial or property management experience.
• HOA management experience strongly desired.
• Proficient in Microsoft Office products.

Responsibilities

• Produce and track Deed Restriction Letters and maintain violation logs.
• Renewals: track expirations, solicit bids, and file fully executed agreements.
• Prepare Board and Annual Members Meeting Packets per bylaws.
• Attend meetings and draft minutes; circulate within 30 days.
• Prepare New Board Member Packets within 2 working days post-meeting.
• Maintain corporate records and minutes books for associations.
• Coordinate committees and manage volunteer data; file new associations.

Skills

Microsoft Office

Tools

Microsoft Office Suite

Job description

Job Details

Job Location: Chula Vista, CA 91915

Position Type: Full Time

Salary Range: $22.00 - $24.00 Hourly

Job Category: WCAONS

Imagine working for a dynamic, technology-driven HOA management company that is rapidly expanding, offering abundant opportunities for career advancement, and fostering a company culture that genuinely supports its team members.

Company Overview

RealManage has earned the prestigious Certified™ recognition from Great Place to Work®, a global authority on workplace culture, employee experience, and leadership excellence. This accolade is a testament to the positive feedback from our employees about their RealManage experience.

At RealManage, we deeply value your professionalism and dedication. We are dedicated to ensuring your long‑term career success and consider you not just an employee, but a valued member of our family.

Join us at RealManage and be part of a thriving environment where growth, innovation, and supportive teamwork define our everyday operations.

Values

• Integrity: we always do the right thing.
• Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.
• Selflessness: more than teamwork; we are part of something special and much larger than any of us.
• Personal Relationships: we are a professional services company; people do business with people they like.
• Always Improving: never satisfied, always learning and always growing; one is either getting worse or getting better...never staying the same. At RealManage, we are always getting better.

We are seeking an Assistant CAM to assist with day to day operations of our XX community located in XX,XX

• Deed Restriction Letters: Produce and track letters based on the site inspections. Maintain violation log, both active and resolved
• Renewals: Track expiration dates on all agreements for assigned associations (landscape maintenance, pool maintenance, janitorial, etc.), solicit bids for renewal, renew the agreements with current vendor if requested and/or assist the bid packet preparation. Insure that all agreements are fully executed and are appropriately filed
• Meeting Notice Preparation: Assist with the preparation of the Board Meeting Packets and Annual Members Meeting Packets in accordance with the association’s bylaw notice requirements
• Attendance at Meetings: Attend Board Meetings and Annual Members Meetings as needed to assist the Association Manager and to record minutes
• Prepare Minutes: Draft meeting minutes and make additions/changes as directed by the Association Manager and Board Members for assigned associations. Manage the approval process of the minutes by the Association Manager and circulate to the Board of Directors within thirty days of the meeting
• New Board Member Packets: Prepare and fulfill the New Board Member Packet(s) within two (2) working days of the Annual Members Meeting
• Maintenance of Corporate Records: Maintain and update the corporate records and minutes books for assigned associations
• Committee Coordination: Manage the volunteer process for assigned associations and maintain a data file of volunteers for each committee and manage committee requests
• Filing: Set up files for new associations as assigned and maintain association files per standard office procedures
• Research and Coordination: Assist the Association Manager with researching resident requests, securing locations and dates for meetings

This description is not intended to be an exhaustive list of duties. Responsibilities may evolve based on community needs. Reasonable accommodation may be made to enable qualified individuals to perform the essential functions of this position

Qualifications

• 1 year of apartment, commercial or property management experience required
• Previous Homeowner Association (HOA) management experience strongly desired
• Microsoft Office products
• Communication skills
• Attention to detail
• Service orientation
• Responsiveness and follow up
• Multi-tasking - Ability to handle multiple tasks/situations at one time

Physical Requirements

• Ability to sit for prolonged periods at a desk and work on a computer.
• Ability to occasionally stand, walk, bend, or reach as needed.
• Ability to lift or move objects up to 10–15 pounds (e.g., files, office supplies).
• Manual dexterity to operate a computer keyboard, mouse, telephone, and other office equipment.
• Visual acuity to read printed materials, spreadsheets, and computer screens.
• Hearing and speech ability to communicate effectively in person, by phone, and in virtual meetings.
• Ability to work in a standard office environment with moderate noise levels.
• Ability to work a standard schedule, with occasional extended hours as required.

RealManage is a value based, equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees

Pay and Benefits

$22.00 to $24.00, depending on education and experience.

Benefits include:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life and Disability Insurance
• HSA (Required High Deductible Medical Plan to be eligible)
• FSA
• Education Reimbursement
• 401K matching
• Employee Assistance Program (EAP)
• 11 paid Holidays