Onsite Accounting Clerk

Where Food Comes From, Inc.; Castle Rock (CO); On-site; USD 40,000 - 50,000; Full time

Job summary

A food and beverage manufacturing company is seeking an Accounting Administrator to handle financial transactions and reports. Key responsibilities include processing accounts payable/receivable, ensuring timely billing, and assisting in audits. The ideal candidate should have a high school diploma or GED, be detail-oriented, and possess QuickBooks experience. This full-time, entry-level position is based in Castle Rock, Colorado, with some travel required. Strong Microsoft Office skills and effective communication are essential.

Qualifications

• High school diploma or GED is required.
• Experience in accounts payable/receivable and QuickBooks is necessary.
• Highly detail-oriented and self-motivated individual needed.

Responsibilities

• Process supplier invoices and check requests in a timely manner.
• Review and process customer contracts to ensure accurate billing.
• Assist with audits and accounting reports.

Skills

Accounts payable/receivable experience

QuickBooks experience

Detail-oriented

Teamwork attitude

Strong Microsoft Office skills

Communication skills

Education

High school diploma or GED

Degree in accounting or finance (preferred)

Job description

The Accounting Administrator creates a high volume of financial transactions and creates financial reports from that information. The creation of financial transactions includes posting information to accounting journals or accounting software from such source documents as supplier invoices and invoices to customers.

Roles and Responsibilities

Accounts Payable

• Process supplier invoices and other check requests in a timely manner while following company guidelines and with proper approval
• Review and process employee and contractor expense reports ensuring proper collection of expense receipts
• Print unpaid bills reports, highlight invoices for payment, obtain check payment approval, and print checks
• Correct any discrepancies in vendor accounts
• Ensure proper collection of W-9 forms and prepare 1099 tax filings on an annual basis
• Assist with processing sales tax payments to proper government agencies
• File all necessary paperwork in vendor files as needed

Accounts Receivable

• Review customer contracts and process timely and accurate billing of customer invoices
• Research and resolve any invoice discrepancies with proper department approval
• Monitor customer accounts for late payments and other irregularities
• Send routine customer statements and initiate collection on past due accounts
• Process any necessary credit memos and corrections to customer accounts
• File all customer invoices and backup paperwork as needed
• Report payments received daily and record in the system

Additional Responsibilities

• Backup support for customer service personnel for all incoming calls
• Assist in distribution of program materials to offsite staff, independent contractors, and customers
• Assist and prepare for monthly, quarterly, and annual audits and accounting reports
• Assist in maintaining a working office environment (including managing internal lists, mail, incoming/outgoing materials, and office-related equipment) and report problems to proper personnel
• Keep important information and company documents organized electronically while maintaining a high level of confidentiality and discretion
• Manage and edit consultant contracts and share with the Accounting Manager
• Perform other accounting, financial, or administrative tasks as assigned

Required Skills & Experience

• High school diploma or GED
• Accounts payable/receivable and QuickBooks experience
• Highly detail-oriented and self-motivated
• Teamwork attitude with a strong aptitude for professionalism and courtesy
• Ability to process a high volume of data in a productive and quality driven manner
• Ability to keep accurate records, prepare and manage files, reports, letters, and billing
• Strong Microsoft Office and computer skills required
• Ability to communicate clearly verbally and in writing with internal/external staff, vendors, and clients
• Maintains alignment with Where Food Comes From, Inc.’s Mission, Purpose, and Values
• Flexibility, focus and resilience in the face of high workload and competing demands

Preferred Skills & Experience

• A degree and/or professional training in accounting, finance, or similar field
• Experience in industries with agriculture, agri-food systems, sustainability, and/or food, beverage, CPG certifications is a plus
• Possess a problem solving and solution-oriented approach coupled with a client focused mindset

Physical Requirements

• Able to lift and carry up to 35 pounds.
• Able to use standard computer keyboard on a frequent basis.
• Able to walk up and down stairs and to sit for up to 8 hours.

Working Conditions

• Castle Rock, CO office
• Some travel required (~5%)
• Additionally, due to the nature of the information handled within this position, confidentiality and avoiding conflict of interest is required. We are a company that encourages self-starters and we reward highly motivated employees. There is opportunity for growth within this position for the individual who consistently excels in their performance.

Seniority level

Entry level

Employment type

Full-time

Job function

Accounting/Auditing and Finance

Industries

Food and Beverage Manufacturing

Equal Employment Opportunity Statement

Where Food Comes From, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.