Oncology Data Specialist - ODS

Lexingtononcology; Columbia (SC); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Day ONE medical, dental and life insurance benefits

403(b) match plan

Employer paid life insurance

Adoption assistance

Short-term and long-term disability coverage

Student loan forgiveness

Job summary

Lexingtononcology in Columbia, South Carolina, seeks an Oncology Data Specialist. The role involves managing patient cancer records, ensuring compliance with standards, and collaborating with medical teams. Candidates must possess an Associate's Degree and be certified as a Tumor Registrar. The position offers extensive benefits from day one, including health insurance and retirement plans.

Qualifications

• Associate's Degree required; experience optional.
• Certified Tumor Registrar (CTR) or Oncology Data Specialist (ODS) credential mandatory.
• Familiarity with CoC and SEER standards helpful.

Responsibilities

• Identify and abstract information for oncology registry.
• Document disease stages and treatment for database.
• Coordinate with medical staff for case discussions.

Skills

Oncology Data Management

Data Analysis

Medical Coding

Collaboration

Education

Associate's Degree

Job description

Job Summary

Reviews the records of patients diagnosed, treated, or followed for cancer at Lexington Medical Center in order to collect diagnostic, prognostic, treatment, and survival data for the purpose of monitoring/analyzing cancer incidence, treatment, outcomes, performance improvement and subsequently assisting with administrative planning and marketing, support programs, and research activities. Interprets data for research projects. Compiles data for state and national databases.

Maintains oncology registry database in compliance with Commission on Cancer (CoC) standards, SEER federal guidelines and the South Carolina Central Cancer Registry (SCCCR).

Minimum Qualifications

Minimum Education: Associate's Degree

Minimum Years of Experience: None

Substitutable Education & Experience (Optional): Associate's Degree can be substituted for a High School Diploma and 5 Years of Experience as a Cancer Registrar

Required Certifications/Licensure: Certified Tumor Registrar (CTR) / Oncology Data Specialist (ODS) credential

Required Training: None

Essential Functions

• Identify reportable neoplasms to be included in the registry as outlined by CoC standards.
• Create suspense files for identified reportable neoplasms by abstracting information from the patient medical record to include demographic characteristics, history of neoplasm, primary site, histology, laterality, case finding source, location of diagnosis, managing physician, type of diagnostic confirmation and name of referring facility.
• Perform oncology coding and abstraction of identified reportable neoplasms for inclusion in the registry database in compliance with standards set by the CoC, SEER, the SCCCR, the Lexington Medical Center Cancer Committee guidelines and departmental standards.
• Document AJCC for cases abstracted into the registry database.
• Collect survivorship data for all applicable newly‑diagnosed cancer patients to include medical status, first recurrence, death and autopsy information from patient medical records or letters to provide end results information.
• Qualitative analysis – Perform a comprehensive review of data entered for each patient to ensure the completion and accuracy of the greater than 300 required and supplemental data elements.
• Reviews (NAACCR), Rapid Cancer Reporting System (RCRS), National Cancer Data Base (NCDB) and state edits.
• Act as a liaison with Radiology, Pathology, Oncology, Nurse Navigators and physicians in the scheduling of cases for weekly oncology conferences.

Duties & Responsibilities

• Disseminate appropriate oncology conference information to appropriate departments via email, fax and/or hand delivery each week.
• Ensure room and audiovisual equipment set up for weekly oncology conferences.
• Serve as a resource for physicians needing assistance with completion of required on‑line disclosures for CME and case presentation eligibility.
• Attend and record minutes from oncology conferences each week and document the minutes and treatment recommendations in the registry database. Ensure that Cancer Conference grid is updated weekly.
• Assist with Cancer Committee meetings as requested by Cancer Registry Manager.
• Maintain competency and stay abreast of current literature and trends by participating in at least one cancer‑related educational activity at the local, state, regional or national level in accordance with CoC standards.
• Performs all other job related tasks as assigned by Cancer Registry Manager.

We are committed to offering quality, cost-effective benefits choices for our employees and their families:

• Day ONE medical, dental and life insurance benefits
• Health care and dependent care flexible spending accounts (FSAs)
• Employees are eligible for enrollment into the 403(b) match plan day one. LHI matches dollar for dollar up to 6%.
• Employer paid life insurance – equal to 1x salary
• Employee may elect supplemental life insurance with low cost premiums up to 3x salary
• Adoption assistance
• LHI provides its full‑time employees employer paid short‑term disability and long‑term disability coverage after 90 days of eligible employment
• Student loan forgiveness

Equal Opportunity Employer

It is the policy of Lexington Health to provide equal opportunity of employment for all individuals, and to remain compliant with applicable state and federal laws and regulations. Lexington Health strives to provide a discrimination‑free environment, and to recruit, select, on‑board, and employ all employees without regard to race, color, religion, sex, age, disability, national origin, veteran status, or pregnancy, childbirth, or related medical conditions, including but not limited to, lactation. Lexington Health endeavors to upgrade and promote employees from within the hospital where possible and consistent with the employee’s desires and abilities and the hospital’s needs.