Oncology Data Specialist

Omega Healthcare Management Services; United States; On-site; USD 60,000 - 80,000; Full time

Job summary

Omega Healthcare Management Services is seeking an Oncology Data Specialist to accurately abstract cancer cases from electronic medical records into our registry software. You will ensure compliance with state, national, and client reporting standards, perform case finding and follow-up, and contribute to tumor board activities as needed.

You will use established coding instructions and registry standards to determine reportable cases and resolve any data gaps with managing physicians.

Qualifications

• Knowledge of cancer and its management, medical terminology, anatomy and physiology.
• Familiarity with biostatistics and epidemiology relevant to registries.
• Experience with cancer data abstraction and registry coding standards.

Responsibilities

• Perform daily abstraction of cancer cases into the registry database.
• Run and resolve edits before submission to State Central Registry and NCDB.
• Apply CoC and State data standards to determine reportable cases.
• Request missing treatment data from physicians when needed.
• Abstract cases within six months from first contact date.
• Maintain logs of all records and non-reportable cases.
• Submit cases to the State Central Registry when requested.
• Process case finding and follow-up duties; manage suspense if required.
• Update follow-up data for patients readmitted after abstraction.
• Comply with HIPAA and company quality standards.
• Maintain knowledge of ICD-O, AJCC manuals, SEER databases, and related standards.

Skills

Cancer knowledge

Medical terminology

Anatomy & physiology

Biostatistics

Epidemiology

Data abstraction

Database management

Cancer registry procedures

Job description

Summary/Objective

TheOncology Data Specialistis responsible for accuratelyreportingdetailed information from the electronic medical record into the registry software system. Will ensure compliance with State, national and client specific data reporting. Performance of Case finding, follow-up, cancer conferences/tumor board, and reporting may be other job duties.

Essential Job Functions

• Perform daily abstraction of cancer cases into the cancer registry database.
• Responsible for running and resolvingEDIT’sprior to submission of cases to the State Central Registry and NCDB.
• Utilize CoC and State Cancer Registry data standards and coding instructions to determine all reportable cases.
• Abstract cases completely, whenever possible. In cases where complete treatment data is not available, request this information from the managing physician.
• Abstract cases within six months fromfirstdate of first contact.
• Maintain a log to document the abstraction of all records as well as non-reportable cases
• Submit cases to the State Central Registry, if requested.
• Process case finding, follow-up and other registry duties.
• Maintain the suspense system, if required.
• Enter follow up and/or update information on patients who have been re-admitted to the hospital following the completion of an abstract.
• Perform duties in compliance with Company’s policies and procedures, including but not limited to those related toHIPAAand compliance.
• Maintains a knowledge base of ICD-O, AJCC Cancer Staging Manual,Hematopoietic and Lymphoid Database and Manual, SEER Coding and Staging Manual, Collaborative Staging, SEER Multiple Primaries and Histology’s, SEER Rx Database and Facility Oncology Data Standards

Key Success Indicators/Attributes

• Knowledge of cancer and its management, medical terminology, anatomy and physiology, biostatistics and epidemiology, cancer data abstracting, database record management, cancer program management, and cancer registry procedures.
• Ability to prioritize and multi-task in a fast-paced, changing environment.
• Demonstrate ability to self-motivate, set goals, and meet deadlines.
• Maintain courteous and professional working relationships with employees at all levels of the organization.
• Demonstrate excellent analytical, critical thinking andproblem-solvingskills.
• Attention to detail, time management and excellent communication in written and spokenword.
• Adherence with both client andOmegaspecific quality and productivity standards, and detail specific data abstraction.
• Skill in operating a personal computer and utilizing a variety of software applications.
• Knowledge of Joint Commission, abstracting compliance and HIPAA-HITECH standards affecting medical records and the impact on reimbursement and accreditation.

Supervisory Responsibility

No

Work Environment

This job operates in a remote home office environment. This role routinely uses standard office equipment suchas computers and phones.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects,tools,or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; and talk or hear.The employee must occasionally lift or move up to 25 pounds.Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

Position Type/Expected Hours of Work

This is a full-time position.Days and hours of work aregenerally Mondaythrough Friday, 8:00 a.m. to 5 p.m. Thisposition occasionally requires long hours and weekend work.

Travel

Travel may be requireddependenton&