Oncology Administrative Specialist: Streamlined Ops & Coordination

St. Jude Children's Research Hospital; Memphis (TN); On-site; USD 30,000 - 53,000; Full time

Job summary

The Department of Oncology at St. Jude Children's Research Hospital is seeking a Senior Administrative Specialist to support daily operations, coordinate events, and manage multiple tasks with discretion.

You will collaborate with faculty, handle recruitment support, maintain CVs and biosketches, and prepare standard budgets and reports, enabling researchers to focus on the mission. Excellent organizational skills, attention to detail, and proficiency with Microsoft Office are essential for

Qualifications

• 4+ years of administrative experience.
• Bachelor’s degree preferred.
• Experience coordinating projects or events.
• Proficiency with Microsoft Office and Teams.

Responsibilities

• Provide daily administrative support and manage calls, emails, and supplies.
• Schedule meetings and update documents; maintain vendor contracts.
• Coordinate with external vendors for departmental events.
• Prepare budget and expense reports; keep confidential documents.
• Support recruitment and faculty needs; coordinate itineraries.
• Maintain faculty CVs and biosketches.

Skills

Administrative support

Communication

Meeting scheduling

Time management

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Office

Microsoft Teams

Budgeting

Job description

The Department of Oncology at St. Jude Children's Research Hospital is seeking a Senior Administrative Specialist to support daily operations, coordinate events, and manage multiple tasks with discretion.

You will collaborate with faculty, handle recruitment support, maintain CVs and biosketches, and prepare standard budgets and reports, enabling researchers to focus on the mission. Excellent organizational skills, attention to detail, and proficiency with Microsoft Office are essential for