Onboarding Specialist WFH

HCA Healthcare; Florida; Remote; USD 40,000 - 56,000; Full time

Benefits offered by this job

Medical benefits

Paid time off

401(k) with match

Tuition assistance

Employee stock purchase plan

Job summary

HealthTrust Workforce Solutions is seeking an Onboarding Specialist to streamline new-hire onboarding, assist recruiters, hiring managers, and new employees across all steps of the process.

The role emphasizes strong communication, attention to detail, and confidentiality, with a focus on coordinating background checks, I-9s, benefits, and credentialing to ensure a smooth start for every new colleague.

Qualifications

• Requires strong interpersonal communication and ability to work with diverse teams.
• Maintains confidentiality and handles sensitive information appropriately.
• Excellent organizational and time-management skills to manage multiple onboarding tasks.

Responsibilities

• Facilitates a seamless new hire onboarding process for candidates.
• Acts as a key contact for onboarding-related issues and coordinates with clinicians and credentialing teams.
• Sends out welcome packets and ensures onboarding paperwork is complete.
• Provides ongoing guidance to new hires regarding onboarding requirements.
• Coordinates and tracks pre-employment screenings (background checks, drug screens).
• Maintains and documents onboarding processes and communications.
• Collaborates with recruiting and credentialing departments to ensure a smooth start for new hires.
• Manages the onboarding system and related records.

Skills

Interpersonal skills

Communication

Confidentiality

Organization

Time management

Attention to detail

Teamwork

Customer service

Stress management

Documentation

Education

High School Diploma or GED

College coursework preferred

Tools

Microsoft Word

Microsoft Excel

Job description

Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized.

Onboarding Specialist WFH

Job Summary And Qualifications

JOB TITLE

- Managed Services Onboarding Specialist

GENERAL SUMMARY OF DUTIES:

The Onboarding Specialist provides onboarding support by assisting recruiters, hiring managers and new employees with the onboarding process.

SUPERVISES

None

ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO:

• Facilitates a seamless new hire on-boarding process for new and existing candidates
• Act as a key contact for all issues related to on-boarding and monitors progress, works with clinicians when needed to coordinate on-boarding efforts. Also, includes interdepartmental communication with Administration, and credentialing to ensure a smooth hiring process for the new candidates
• Sending out new hire welcome packets containing required payroll forms, I-9s, benefits information, and other basic company information;
• Provides continual professional contact with the new hire on instruction for each onboarding requirement
• Coordinating and tracking pre-employment screening requirements such as background checks, drug screens;
• Act as a resource for new employee's general questions;
• Ensure all required onboarding paperwork is complete and filed
• Works closely with recruiting and credentialing department
• Manages electronic new hire Onboarding system.
• Performs other duties and responsibilities as assigned.

KNOWLEDGE, SKILLS, & ABILITIES

This position requires the following minimal requirements:

• Strong interpersonal skills with the ability to communicate with all levels of personnel, Ability to execute tasks independently.
• Ability to maintain confidentiality with sensitive data.
• Excellent organization and time management skills to handle multiple tasks in an environment with large volumes of data and paperwork.
• Significant attention to detail required.
• Must demonstrate ability to work in a team environment..
• Must demonstrate effective oral communication skills with good vocabulary, good grammar and a passion for excellence in customer service
• Displays professionalism through sound judgment, initiative, flexibility, and attention to detail
• Metric focused
• Highly proficient in Microsoft Word & Excel
• Ability to appropriately prioritize tasks and provide detailed documentation/ follow ups (time management)
• Works effectively under stress
• Must have great time-management skills
• Must be self-motivated and comfortable working with deadlines
• Must be an effective communicator and flexible with constantly changing priorities
• Outstanding customer service skills

EDUCATION

-High School Diploma or GED Equivalent required; College Degree or coursework preferred

EXPERIENCE - Prefer 1-2 Years Experience In Recruiting Environment

CERTIFICATE/LICENSE

None

PHYSICAL DEMANDS/WORKING CONDITIONS

• Exert up to 20 lbs force occasionally and/or up to 10 lbs frequently
• Requires prolonged sitting and some bending, stooping, and stretching.
• Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment.
• Requires the perceiving the nature of sounds at normal speaking levels with or without correction; ability to receive detailed information through oral communication, and to make the discriminations in sound.
• Requires normal range of eyesight to record, prepare, and communicate appropriate reports.
• Requires dexterity to type. Work is performed in and office environment and involves frequent contact with staff and the public

Benefits

HealthTrust Workforce Solutions, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Note: Eligibility for benefits may vary by location.

Are you looking for a healthcare career that offers opportunities for personal and professional growth? Look no further than HealthTrust Workforce Solutions. At HealthTrust, we believe that healthcare is all about people - those who provide it and those who receive it. As a wholly-owned subsidiary of HCA Healthcare and a preferred partner to thousands of top-performing hospitals, we are the largest managed services provider in the healthcare industry. With over 28,000 professionals placed in healthcare roles each year, we take pride in expanding skill sets, broadening career horizons, providing economic stability, and cultivating personal growth. Join us and pave the way for a fulfilling healthcare career.

HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.