Onboarding Specialist

CACI; Maryland; On-site; USD 75,000 - 158,000; Full time

Job summary

CA CI is seeking an Onboarding Specialist to support a large DOD program located in Aberdeen Proving Ground, MD. The role is 100% onsite and focuses on coordinating new-hire onboarding from supervisor contact to account setup, security processing, training compliance, and full operational readiness.

The ideal candidate will have strong organizational skills, experience with multi-step onboarding processes, and a Secret clearance.

Qualifications

• AA/AS and 2+ years onboarding, administrative, or HR operations experience, or HS diploma and 5+ years related experience.
• Active Secret security clearance (TS/SCI preferred or ability to obtain).
• Demonstrated experience managing multi-step processes with high attention to detail and follow-through.
• Strong organizational skills with the ability to track multiple new hires simultaneously through complex onboarding workflows.
• Experience coordinating with multiple stakeholders (HR, IT, Security, Program Management) to achieve time-sensitive objectives.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and comfortable learning new systems and databases.
• Excellent communication skills, both written and verbal, with a customer service orientation.

Responsibilities

• New Hire Coordination: Serve as the primary point of contact for all new hires, coordinating supervisor initial phone calls and maintaining communication throughout the onboarding process.
• Account & System Setup: Establish and verify functionality of CACI email accounts, CACI/SubK timesheets, CAST submissions, and MSRF submissions for all incoming personnel.
• Equipment Provisioning: Order and track CACI computers, government computers (with required software), cell phones, and property passes. Maintain accurate equipment inventory and delivery timelines.
• Security Processing: Schedule and coordinate campus badge, SCI read-ons, CAC card processing, TASS emails, and courier card requirements. Track CAC receipt and ensure timely completion.
• Training Compliance: Ensure completion of all required onboarding computer-based training for both CACI and Government.
• Badge & Access Management: Process and track CACI building badges, C5ISR Campus badges, NIPR accounts, SIPR accounts (including token requests), and JWICS accounts.
• Travel & Administrative Support: Coordinate corporate travel card requests and maintain updated contact rosters for all program personnel.
• Documentation & Tracking: Maintain comprehensive onboarding checklists and status reports, proactively identifying and resolving bottlenecks to ensure new hires achieve full operational status within target timelines.

Skills

Organization

Communication

MS Office

Onboarding

Security clearance

Education

AA/AS

HS diploma with 5+ years experience

Tools

Microsoft Excel

CAST

CAC processing systems

Job description

Job Title: Onboarding SpecialistJob Category: Project and Program ManagementTime Type: Full timeMinimum Clearance Required to Start: SecretEmployee Type: RegularPercentage of Travel Required: Up to 10%Type of Travel: Local* * *

The Opportunity:

CACI is seeking a highly organized and detail-oriented Onboarding Specialist to support a large and growing DOD program located in Aberdeen Proving Ground, MD. This position is 100% onsite.

In this role, reporting directly to the Operations Lead, the Onboarding Specialist will be responsible for ensuring seamless integration of new hires into the program. You will manage the complete onboarding lifecycle—from initial supervisor coordination through account setup, equipment provisioning, security processing, training compliance, and full operational readiness. This role is critical to ensuring new team members can quickly contribute to mission-critical work.

This is an excellent opportunity for a process-driven professional who thrives on organization, follow-through, and creating exceptional first experiences for new employees in a fast-paced cleared environment.

Responsibilities & or Shared duties:

• New Hire Coordination: Serve as the primary point of contact for all new hires, coordinating supervisor initial phone calls and maintaining communication throughout the onboarding process.

• Account & System Setup: Establish and verify functionality of CACI email accounts, CACI/SubK timesheets, CAST submissions, and MSRF submissions for all incoming personnel.

• Equipment Provisioning: Order and track CACI computers, government computers (with required software), cell phones, and property passes. Maintain accurate equipment inventory and delivery timelines.

• Security Processing: Schedule and coordinate campus badge, SCI read-ons, CAC card processing, TASS emails, and courier card requirements. Track CAC receipt and ensure timely completion.

• Training Compliance: Ensure completion of all required onboarding computer-based training for both CACI and Government.

• Badge & Access Management: Process and track CACI building badges, C5ISR "Campus" badges, NIPR accounts, SIPR accounts (including token requests), and JWICS accounts.

• Travel & Administrative Support: Coordinate corporate travel card requests and maintain updated contact rosters for all program personnel.

• Documentation & Tracking: Maintain comprehensive onboarding checklists and status reports, proactively identifying and resolving bottlenecks to ensure new hires achieve full operational status within target timelines.

Qualifications:

Required:

• AA/AS and 2+ years of related onboarding, administrative, or HR operations experience, or HS diploma and 5+ years of related experience.

• Active Secret security clearance (TS/SCI preferred or ability to obtain).

• Demonstrated experience managing multi-step processes with high attention to detail and follow-through.

• Strong organizational skills with the ability to track multiple new hires simultaneously through complex onboarding workflows.

• Experience coordinating with multiple stakeholders (HR, IT, Security, Program Management) to achieve time-sensitive objectives.

• Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and comfortable learning new systems and databases.

• Excellent communication skills, both written and verbal, with a customer service orientation.

Desired:

• Experience supporting onboarding for DOD programs or within a cleared environment.

• Familiarity with CAC processing, security clearance administration, or personnel security requirements.

• Knowledge of NIPR, SIPR, and JWICS account request processes.

• Experience with government training compliance tracking (AT Level I, OPSEC, CUI, etc.).

• Prior experience using CAST or similar government personnel/security systems.

• Comfortable working in a fast-growth environment where processes are actively being built and refined.

What You Can Expect:

A culture of integrity.

At CACI, we place character and innovation at the center of everything we do. As a valued team member, you’ll be part of a high-performing group dedicated to our customer’s missions and driven by a higher purpose – to ensure the safety of our nation.

An environment of trust.

CACI values the unique contributions that every employee brings to our company and our customers - every day. You’ll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.

A focus on continuous growth.

Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground — in your career and in our legacy.

Pay Range:

There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits.

The proposed salary range for this position is:

$75,200 - 158,100 USD

CACI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.