Onboarding Consultant

Ascensus; Pennsylvania; On-site; USD 70,000 - 90,000; Full time

Job summary

FuturePlan, part of Ascensus, is seeking an Onboarding Specialist to manage the overall onboarding of new retirement plans. You will handle client and advisor expectations, ensure service timelines, and drive smooth conversions and transitions to our platform.

You will coordinate with multiple departments, provide training to clients, and escalate risks to leadership. This role requires strong communication, organizational skills, and a client-service mindset in a fast-paced environment.

Qualifications

• Bachelor’s degree in Accounting, Business Administration, Mathematics, or equivalent work experience.
• Proficiency in MS-Office applications, including Excel and Word.
• 1–3 years of industry experience in financial services or retirement services environment is preferred.
• Minimum of 2 years of experience with Relius, ASC, FT William or similar administration recordkeeping system preferred.
• Basic knowledge of ERISA, DOL and IRS regulations, and plan documents.
• Excellent presentation skills, telephone etiquette and professionalism, client service skills and time management proficiency.
• Excellent written and oral communication skills with all levels within the organization and clients.
• Strong analytical abilities, attention to detail, and problem-solving.

Responsibilities

• Manages case load to meet service goals with limited supervision.
• Communicates onboarding roles to all involved.
• Collaborates with team to improve implementation processes.
• Coordinates with client and advisor to review documents for plan installation.
• Communicates onboarding progress to internal departments.
• Maintains workflow updates and status reports.
• Provides training and assistance to clients for task completion.
• Ensures tasks are completed by due dates.
• Escalates onboarding risks to leadership as needed.
• Participates in solution teams to define onboarding processes.
• Guides clients and advisors on ongoing admin services.

Skills

MS Office proficiency

Strong communication

Time management

Teamwork

Analytical thinking

Detail oriented

Client service

Education

Bachelor’s degree in Accounting, Business Administration, Mathematics, or equivalent

Tools

Relius

ASC

FT William

Job description

FuturePlan is the nation’s largest third-party administrator (TPA) of retirement plans, partnering with advisors in all 50 states. FuturePlan delivers the best of both worlds: high-touch personalized service from local TPAs backed by the strength and security of a large national firm, Ascensus. Our roots go back decades, with nearly 30 outstanding legacy firms now joined together to deliver unmatched levels of service, innovation and expertise to a fast-growing client base from coast to coast. The FuturePlan team includes more than 500 credentialed plan professionals, 60 actuaries, and one of the industry’s largest in-house ERISA teams. Learn more at FuturePlan.com.

Responsible for managing the overall onboarding process, client and advisor expectations and meeting service timelines for newly sold retirement plans (both start‑up and takeovers of existing plans) to ensure a smooth and efficient onboarding experience for clients. Also responsible for quality control and assurance for plan conversions, account transition and ensuring all responsibilities and tasks are performed in accordance with FuturePlan’s core values and best practices.

Job Functions, Essential Duties and Responsibilities

• Manages case load effectively to meet or exceed departmental service goals specific service levels for quality and timeliness with limited supervision.
• Provides clear communication regarding the roles of each individual involved in the onboarding process.
• Collaborates with team members to continuously improve implementation processes.
• Coordinates with the client and advisor to review all implementation and onboarding documents are in order to facilitate the installation of the plan.
• Communicates the details of the plan’s onboarding progress (as needed or requested) to each internal department (sales consultant, onboarding manager and service consultant) through regular contact or workflow system updates as it pertains to their open onboarding cases.
• Consistently updates workflow system or status report to keep all parties informed of onboarding activities and progress.
• Provides training and assistance to clients to ensure completion of the client tasks and issue resolution.
• Ensures internal department’s completion of tasks by the scheduled due date.
• Provides input to Management on client issues and onboarding delays. Proactively escalates potential risks to appropriate leadership staff that impact either service satisfaction and/or financial liability.
• Participates, as required, in solution teams to ensure onboarding processes are defined and incorporated for new and enhanced services.
• Provide guidance to clients and financial advisors to fully inform and educate then on on‑going administrative services provided by FuturePlan.
• Provide hand‑off to the appropriate service consultant to ensure a smooth transition for the client and financial advisor including identifying all open issues.
• Provides accurate qualified plan information and education to financial partners, financial professionals and clients by attending Ascensus training sessions and continuing self-study.
• Responsible for protecting, securing, and proper handling of all confidential data held by FuturePlan to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to FuturePlan or our clients.
• Our I-Client service philosophy and our Core Values of People Matter, Quality First and Integrity Always® should be visible in your actions on a day to day basis showing your support of our organizational culture.
• Assist with other tasks and projects as assigned.

Experience, Skills, Knowledge Requirements

• Bachelor’s degree in Accounting, Business Administration, Mathematics, or equivalent work experience.
• Proficiency in MS-Office software applications, including Excel and Word.
• 1-3 years of industry experience in financial services or retirement services environment is preferred.
• Minimum of 2 years of experience with Relius, ASC, FT William or similar administration recordkeeping system preferred.
• Basic level knowledge base of ERISA, DOL and IRS regulations, and plan documents (individually designed and prototype).
• Excellent presentation skills, telephone etiquette and professionalism, client service skills and time management proficiency.
• Excellent written and oral communication skills. The ability to communicate effectively (clear, concise and professionally) with all levels within the FuturePlan organization, as well as with our client base.
• Computer literacy with recordkeeping systems and trust systems; and experience with plan reconciliations.
• Possess excellent analytical abilities, attention to detail, accuracy and problem‑solving ability.
• Ability to work in a team environment to ensure common goal of providing exceptional customer service.
• Ability to react to change productively and handle other essential tasks as assigned.
• Ability to work well under pressure with multiple priorities and deadlines in a fast paced environment.
• Ability to make dependable judgments concerning issues which, if mishandled, have the potential to create substantial financial and client relations liabilities for the company.
• Must possess strong facilitation, negotiation, and conflict resolution skills.
• Ability to raise issues to appropriate levels within an organization.
• Ability to work additional hours as necessary to meet business needs.

Be aware of employment fraud. All email communications from Ascensus or its hiring managers originate from @ascensus.com or @futureplan.com email addresses. We will never ask you for payment or require you to purchase any equipment. If you are suspicious or unsure about validity of a job posting, we strongly encourage you to apply directly through our website.