Onboarding and Licensing Specialist

The MedElite Group; New York (NY); On-site; USD 44,000 - 48,000; Full time

Benefits offered by this job

Health

Dental

Vision

Company-Sponsored Life Insurance

401K

Short and Long-term Disability

Paid Time Off

Commuter Benefits

Job summary

MedElite in Brooklyn, NY is seeking an Onboarding and Licensing Specialist to streamline new-hire onboarding, ensure regulatory compliance, complete background checks, credentials, and manage licensing applications. You will coordinate with licensing boards, facilities, and internal teams, maintain provider records in HRIS/ATS systems, and support credentialing packets while safeguarding confidentiality.

A detail-oriented communicator in a healthcare setting will thrive in a fast-paced,

Qualifications

• Experience in onboarding, licensing, or HR in a healthcare setting.
• Familiarity with healthcare regulations (HIPAA, OSHA).
• Strong organization and time management skills.
• Excellent verbal and written communication abilities.

Responsibilities

• Manage provider onboarding from hire through readiness to start.
• Collect and maintain required provider documentation, licenses, and certifications.
• Process and track licensing applications, renewals, and state requirements.
• Communicate with providers, boards, facilities, and internal teams.
• Monitor onboarding progress and follow up for timely completion.
• Maintain provider information in company systems.
• Assist with credentialing packets and related agreements.
• Identify issues delaying start dates and escalate as needed.
• Maintain confidentiality and compliance with policies.

Skills

Onboarding

Licensing

Regulatory compliance

HIPAA

Time management

Communication

Microsoft Office

HR policies

Tools

HRIS

ATS

Microsoft Office

Job description

About Medelite

Since 2011, MedElite has been dedicated to improving the standard of care in skilled nursing and long-term care facilities nationwide. We implement a data-driven, "treat in place" model that enhances resident health outcomes while saving valuable time and resources for our partner organizations. By managing a network of advanced practice providers and specialty clinicians, we deliver high-quality, proactive care directly to the bedside. Our passion for positively impacting the lives of residents, administrators, and healthcare professionals drives our commitment to continuously innovate and redefine senior care across the country.

Onboarding and Licensing Specialist

Location: Brooklyn, NY (In-Office)

Schedule: Full-Time; 9:00 am - 5:30 pm

Salary: $32 - $35 an hour

Since 2011, MedElite has been dedicated to improving the standard of care in skilled nursing and long-term care facilities nationwide. We implement a data-driven, "treat in place" model that enhances resident health outcomes while saving valuable time and resources for our partner organizations. By managing a network of advanced practice providers and specialty clinicians, we deliver high-quality, proactive care directly to the bedside. Our passion for positively impacting the lives of residents, administrators, and healthcare professionals drives our commitment to continuously innovate and redefine senior care across the country.

Job Summary

As an Onboarding and Licensing Specialist at MedElite, you will play a crucial role in creating a welcoming and efficient onboarding experience for new hires while ensuring compliance with regulatory standards. You will manage all aspects of the onboarding process, ensuring the timely completion of necessary paperwork, background checks, certifications, and compliance requirements. Additionally, you will review and process credentialing applications for healthcare providers in facilities, submitting credentialing packets and ensuring their approval.

Responsibilities

• Manage provider onboarding from hire through readiness to start.
• Collect, review, and maintain required provider documentation, credentials, licenses, and certifications.
• Process and track provider licensing applications, renewals, and related state requirements.
• Communicate with providers, state licensing boards, facilities, and internal teams to obtain required information and resolve outstanding items.
• Monitor onboarding and licensing progress and follow up to ensure timely completion.
• Maintain accurate provider information and documentation in company systems.
• Assist with credentialing packets, collaborative/supervisory agreements, and other provider requirements as needed.
• Identify and escalation issues that may delay a provider's start date.
• Maintain confidentiality and ensure compliance with company policies and applicable regulatory requirements.
• Be cross-trained in both Onboarding and Licensing and provide support to either function based on departmental needs.

Requirements

• Minimum of 2 years of experience in onboarding, human resources, or a similar role within a medical or healthcare setting.
• Familiarity with healthcare regulations, certifications, and compliance requirements (e.g., HIPAA, OSHA).
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite and HRIS systems.
• Ability to handle sensitive information with confidentiality.
• Detail-oriented and able to manage multiple tasks simultaneously.
• Experience in medical staffing, healthcare management, or a similar environment.
• Knowledge of employee benefits and payroll systems.
• Familiarity with applicant tracking systems (ATS) and onboarding software.

Benefits

• Health
• Dental
• Vision
• Company-Sponsored Life Insurance
• 401K
• Short and Long-term Disability
• Paid Time Off
• Commuter Benefits

Why Work With Us?

• Make a meaningful impact in the nursing home community
• Work in a collaborative, mission-driven environment
• Enjoy work-life balance

Equal Opportunity Employer

MedElite is an equal-opportunity employer. We acknowledge and honor the fundamental value and dignity of all individuals. We pledge ourselves to crafting and maintaining an environment that respects diverse traditions, heritages, and experiences. MedElite is an Equal Employment Opportunity and Affiance Action employer. We do not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

The above-noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the applicant a general sense of the responsibilities and expectations of this position. As the nature of business demands change so, too, may the essential functions of the position.

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