Onboarding Analyst, KYC/KYB

Madison-Davis, LLC; New York (NY); On-site; USD 90,000 - 140,000; Full time

Job summary

Madison-Davis, LLC, based in New York, is seeking an experienced KYC/KYB Onboarding Analyst to manage onboarding and due diligence for a diverse client base, including institutions, high-net-worth individuals, and fintechs. You will collect and validate information, verify identities, and prepare initial risk assessments to support compliant onboarding.

The role collaborates with relationship teams and Compliance to handle higher-risk relationships, escalations, and enhanced due diligence,

Qualifications

• Experience in KYC, KYB, EDD and customer onboarding within a financial crimes compliance framework.
• Strong understanding of due diligence lifecycle, onboarding, escalations, and regulatory approvals.
• Ability to analyze ownership structures and identify beneficial owners and control persons.
• Experience with sanctions, PEP, adverse media screening and related customer screening.

Responsibilities

• Manage customer onboarding from intake to account opening, verify identities, collect documents, and build customer profiles.
• Analyze ownership and control structures; identify beneficial owners and verify regulatory compliance.
• Develop understanding of customer business models, products, and counterparties; document anticipated activity; collect source-of-funds information.
• Conduct digital asset due diligence, custody arrangements, wallets, and on/off-ramp providers; escalate findings as needed.
• Perform onboarding screening for sanctions, PEP, adverse media; resolve false positives and escalate higher-risk matters.
• Prepare initial customer risk assessments and route high-risk relationships for independent review and approvals.
• Conduct periodic reviews and maintain accurate records across KYC and case management systems.

Skills

KYC/KYB

Onboarding

CDD/EDD

Sanctions screening

PEP screening

Regulatory compliance

Documentation quality

Financial crimes

Tools

Case management systems

Blockchain analytics tools

Job description

ABOUT THE ROLE

We are seeking an experienced KYC/KYB professional to manage customer onboarding and due diligence from initial application through account opening. This first-line role will support a diverse client population, including businesses, institutional clients, high-net-worth individuals and related entities, consumers, and customers introduced through fintech partnerships. The Onboarding Analyst will collect and validate customer information, analyze ownership and control structures, complete customer due diligence, conduct screening, document anticipated account activity, and prepare initial customer risk assessments. The role works closely with relationship teams and partners with Compliance on higher-risk relationships, escalations, and enhanced due diligence.

RESPONSIBILITIES

Customer Onboarding

Manage assigned customer applications from initial intake through completion of onboarding requirements and account opening. Collect and review identification, formation, governance, and authorization documents based on applicable customer and entity requirements. Perform identity verification for individuals, authorized signers, beneficial owners, and control persons and resolve discrepancies or verification failures. Build accurate and complete customer profiles with documentation appropriate to the customer type and identified risk. Coordinate requests for additional information with customers and relationship teams, track outstanding documentation, and maintain complete records of communications. Manage an assigned onboarding pipeline in accordance with established quality, turnaround, and service expectations.

KYB & Ownership Analysis

Analyze ownership and control structures using formation documents, operating agreements, organizational charts, capitalization information, and other supporting records. Identify and verify beneficial owners and control persons in accordance with applicable regulatory requirements. Review complex ownership arrangements involving holding companies, investment funds, trusts, offshore entities, nominee structures, and other multi-layered organizations. Compare customer-provided information with corporate registries, public records, and other independent sources and escape material discrepancies. Verify entity status and, when applicable, licensing or registration with relevant financial services regulators. Prepare clear written summaries of ownership, control, and organizational structures for compliance and regulatory review.

Customer Due Diligence

Develop an understanding of each customer's business model, products and services, geographic exposure, counterparties, and key third-party relationships. Document anticipated account activity, including expected transaction types, volumes, values, counterparties, and jurisdictions. Collect and substantiate source-of-funds information and, where appropriate, source-of-wealth information. Gather additional information required for higher-risk customer types, including financial institutions, payments businesses, digital asset companies, and other regulated entities. Administer enhanced due diligence and specialized questionnaires and prepare completed documentation for independent compliance review.

Digital Asset Due Diligence

Gather information regarding digital asset activities, including custody arrangements, wallets, blockchain networks, supported assets, counterparties, and on/off-ramp providers. Conduct blockchain-related checks using appropriate analytics tools as part of the information-gathering process. Escalate potentially adverse blockchain findings or other digital asset concerns to appropriate compliance specialists for review.

Screening & Escalation

Conduct onboarding screening for sanctions, politically exposed persons, adverse media, and other relevant risk indicators across customers, entities, owners, and control persons. Resolve clear false positives in accordance with documented procedures and maintain evidence supporting disposition decisions. Escalate potential matches, uncertain results, adverse information, and other higher-risk findings for independent review. Ensure first-line escalation procedures and approval requirements are followed for higher-risk relationships.

Customer Risk Assessment

Apply customer risk-rating criteria and prepare an initial risk recommendation supported by documented rationale. Identify elevated risk factors and relevant mitigating controls or information. Assemble and route high-risk or EDD-eligible relationships to Compliance for independent review and approval. Escalate applications that cannot be adequately verified, remain materially incomplete, or may fall outside established risk parameters.

Periodic Reviews & Record Maintenance

Conduct periodic customer reviews based on established risk-based schedules. Refresh customer information, documentation, ownership details, anticipated activity, and screening results as required. Perform event-driven reviews following material changes in ownership, products, transaction activity, adverse information, or other identified risk events. Maintain accurate customer records across KYC and case management systems. Address data-quality issues and remediate deficiencies identified through quality assurance, quality control, compliance review, or audit.

QUALIFICATIONS

3 8+ years of experience in KYC, KYB, EDD, customer onboarding, or financial crimes compliance within a first- or second-line function. Hands-on experience executing customer onboarding, KYB, CDD, and EDD information gathering in accordance with established policies and procedures. Understanding of the customer due diligence lifecycle, including onboarding, enhanced due diligence, escalations, exceptions, risk assessment, and required compliance approvals. Experience analyzing business ownership structures and identifying beneficial owners and control persons. Experience conducting sanctions, PEP, adverse media, and related customer screening. Ability to prepare initial customer risk-rating recommendations with clear supporting rationale. Experience managing customer or relationship manager information requests and onboarding timelines. Strong attention to documentation quality, completeness, accuracy, and regulatory defensibility. Experience remediating KYC or onboarding deficiencies and resolving quality-control findings. Comfortable working across multiple KYC, identity verification, screening, and case management platforms. Experience within a federally regulated banking environment.

PREFERRED EXPERIENCE

Experience onboarding complex institutional, fintech, payments, digital asset, or other higher-risk customers. Familiarity with blockchain analytics and digital asset due diligence. Spanish-language proficiency. CAMS or another relevant financial crimes certification.