On-Site Office Services Specialist

Loffler Companies; Wyoming, Northern (MN, KY); Hybrid; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

401K with employer match

Tuition reimbursement

Job summary

Loffler Companies seeks an Office Services Representative I to support on-site operations at a client location. The role covers a range of office tasks, including copy/print, mail, scanning, hospitality and reception, with an emphasis on accuracy and client satisfaction.

The position requires basic Microsoft Office proficiency, strong communication, and the ability to work with limited supervision while meeting deadlines. A valid driver’s license and attendance at the client site are essential.

Qualifications

• Reports to customer site full time.
• Valid driver’s license with acceptable driving record and proof of auto insurance as required by state law.
• Ability to work with minimal supervision.
• Works well under pressure and meets deadlines.
• Ability to work with detailed information accurately.
• Ability to communicate both written and orally.
• Basic proficiency with Microsoft Word, Excel, PowerPoint and Outlook and software.
• Clear written and oral communication, interpersonal and customer interface skills.
• Leadership: motivated, good judgment, decisiveness.
• Organization and planning: organized, administrative skills, flexibility.

Responsibilities

• Fulfillment: Pack and prepare materials for shipment and distribution; ensure accuracy of job and inventory.
• Mail Services: Receive, sort and deliver mail to client specifications; prepare outgoing mail.
• Copying/Printing: Produce, finish and deliver print/copy jobs; schedule and bill using software.
• Scanning: Scan originals to client locations; maintain accuracy.
• Reception: Answer phones, greet clients and visitors.
• Hospitality: Set up conferences and events; prep client meeting areas.
• Courier: Delivery within and outside client locations.
• Shipping & Receiving: Use UPS, FedEx, and client systems to receive and ship items.
• Adhere to Employee Handbook and other related duties as assigned.

Skills

Communication skills

Interpersonal skills

Professionalism

Organizational skills

Microsoft Office

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Loffler Companies seeks an Office Services Representative I to support on-site operations at a client location. The role covers a range of office tasks, including copy/print, mail, scanning, hospitality and reception, with an emphasis on accuracy and client satisfaction.

The position requires basic Microsoft Office proficiency, strong communication, and the ability to work with limited supervision while meeting deadlines. A valid driver’s license and attendance at the client site are essential.