On-Campus Accounting Specialist (Globe, AZ)

Gila Community College; Northern (KY); Hybrid; USD 26,000 - 36,000; Full time

Job summary

Gila Community College in Globe, AZ is seeking a Full-time Accounting Specialist to join the fiscal office on campus. This position focuses on bookkeeping, data entry, and accurate financial reporting.

The role requires passing a background screen and obtaining a Level 1 Fingerprint Clearance Card, with duties spanning payables/receivables, reconciliations, and collaboration with college stakeholders.

Qualifications

• Post-secondary education and/or certification in bookkeeping, accounting, or a related field, or equivalent experience demonstrating advanced bookkeeping skills.
• At least one year of direct experience with fiscal/business office practices and procedures, including AP/AR functions and other general accounting processes.
• Ability to pass a background screening process and obtain a Level 1 Fingerprint Clearance Card.
• Strong data entry skills and a high level of accuracy and attention to detail.
• Proficiency in Microsoft Office (Word, Outlook, and Excel). Strong spreadsheet skills are highly desirable.
• Excellent interpersonal, communication, and customer service skills.

Responsibilities

• Perform general office duties, such as filing, answering telephones, and handling routine correspondence.
• Comply with federal and state regulations, GAAP, and college policies, procedures, and regulations.
• Operate computers with accounting software to record, store, and report/analyze business operations information.
• Operate 10-key calculators, computers, and other office equipment to perform calculations, make bookkeeping entries, and produce documents.
• Prepare documents and postings; verify mathematical accuracy, general ledger accounts, and supporting documentation; obtain required approvals before processing.
• Follow general ledger account structures and coding rules to process payables and receivables according to College procedures.
• Classify, record, and summarize numerical and financial data using journals, ledgers, and accounting systems to maintain accurate financial records.
• Ensure debits and credits balance using specialized accounting software.
• Perform financial calculations, such as account payables and account receivables aging schedules and statement reconciliations.
• Research, note, and report current and past due account payables and accounts receivables.
• Access computerized financial information to respond to Fiscal inquiries.
• Prepare bank deposits by compiling data from receipts, verifying and balancing totals, and arranging for deposit of cash, checks, and other payments; receive, record, and bank cash, checks, and vouchers.
• Review, code, and enter invoices and other obligations into the accounts payable system.
• Prepare purchase requisitions and order approved materials, supplies, and services as needed in accordance with College procurement procedures.
• Match purchase orders, receiving documentation, and invoices, and record required information for payment processing.
• Maintain inventory records of College equipment and other designated property, ensuring accuracy and reconciliation with financial records.

Skills

Data entry

Communication

Customer service

Attention to detail

Education

Bookkeeping / accounting certification or coursework

Post-secondary degree preferred

Tools

Microsoft Office

Accounting software

Job description

Gila Community College in Globe, AZ is seeking a Full-time Accounting Specialist to join the fiscal office on campus. This position focuses on bookkeeping, data entry, and accurate financial reporting.

The role requires passing a background screen and obtaining a Level 1 Fingerprint Clearance Card, with duties spanning payables/receivables, reconciliations, and collaboration with college stakeholders.