OMNI Maint Coordinator

Omni Air International (OAI); Tulsa (OK); On-site; USD 42,000 - 62,000; Full time

Job summary

Omni Air International (OAI) in Tulsa, OK seeks a Maintenance Coordinator to organize travel, lodging, and transportation for maintenance personnel, directing interactions with station staff and management. You will build daily schedules for flight mechanics, verify crew stops and qualifications, generate reports, monitor expense submissions, and maintain badges and records in AIMS.

The role requires strong organization and communication skills and a proactive approach to staffing.

Qualifications

• High school diploma or GED required.
• Prior maintenance experience desirable.
• Strong organizational and communication skills required.

Responsibilities

• Create daily schedule for Flight Mechanics and verify crew stops and qualifications.
• Build lines in AIMS for travel, lodging, rental cars, and transportation; provide station contact info.
• Manage badges, expense reports, and payroll submissions; maintain payroll-ready records.

Skills

Organizational skills

MS Office

Communication skills

Time management

Education

High school Diploma or GED

Prior maintenance experience desirable

Tools

Microsoft Office

Job description

Essential Duties And Responsibilities

The Maintenance Coordinator shall build lines in AIMS to set-up travel, lodging, rental cars, ground transportation, and provide this information along with applicable station contact to maintenance personnel as required. This role serves Tulsa Maintenance Directors and Managers, Stores, Quality Control/Inspection, Heavy Maintenance, Base Station personnel, Maintenance Training, MX class attendees, and contractors. Duties shall include but are not limited to the following:

• Create daily schedule for Flight Mechanics, and verify crew stops and qualifications on OAI routes
• Complete schedule 11 days out, and have schedule reviewed by another Coordinator. Build lines at least 9 days out
• Run the Gen Dec Daily to ensure mechanics are loaded on appropriate OAI flights
• Run validation report each morning, check violations, review schedule to make appropriate changes as applicable
• Run a ground report every morning to ensure staffing at stations for aircraft down time.
• Take note of schedule checks, and staff appropriately
• Create various letters for Maintenance personnel
• Stations requiring FBI case numbers for badging purposes
• Mechanics to receive more pages in passport
• Relieve mechanics from Jury Duty when needed
• Attach and update all mechanic badges in AIMS, and applicable spreadsheets
• Advise mechanics of badge expirations, and facilitate renewals
• On the 4th and 20th of each month, print and record all expense reports, collect signature(s), deliver approved reports to payroll for processing
• On the 20th of each month, publish in AIMS so the mechanics can view their ECrew
• Maintain phone list for Tulsa and base stations
• Document incoming credit card receipts then match, attach, code, and approve
• Monitor Mechanics for timely submission of credit card receipts
• Brief New Hires Mechanics on: Schedule, Credit Card report forms, Expense report forms, Per-diem, CAC, and ECrew
• Explain policies and procedures, email links to all forms as applicable
• Issue and disperse uniforms for new employees, submit information for AIMS entry, email addresses, and distribution lists, including distribution of shot information and bag tags
• Order Visa and MasterCard for mechanics
• Maintain list of all Company issued items for Maintenance and Stores personnel
• Collect all issued items from personnel leaving company (reconcile to checklist)
• Send Human Resources and Payroll an itemized list of items collected so final check can be disbursed
• Order and maintain stock, uniforms, and badge holders
• Create, organize, and maintain spreadsheet of uniforms in annex
• Inventory annex periodically
• Review Overtime and/or Vacation requests, and grant or deny based on staffing and schedule
• Make required personnel entries into AIMS, track all travel in AIMS, and update when required
• Deliver Company mail daily for Directors, and open company mail addressed to MX Coordinators
• Perform other such duties as assigned by Manager and Director of Maintenance.

Essential Duties And Responsibilities

The Maintenance Coordinator shall build lines in AIMS to set-up travel, lodging, rental cars, ground transportation, and provide this information along with applicable station contact to maintenance personnel as required. This role serves Tulsa Maintenance Directors and Managers, Stores, Quality Control/Inspection, Heavy Maintenance, Base Station personnel, Maintenance Training, MX class attendees, and contractors. Duties shall include but are not limited to the following:

• Create daily schedule for Flight Mechanics, and verify crew stops and qualifications on OAI routes
• Complete schedule 11 days out, and have schedule reviewed by another Coordinator. Build lines at least 9 days out
• Run the Gen Dec Daily to ensure mechanics are loaded on appropriate OAI flights
• Run validation report each morning, check violations, review schedule to make appropriate changes as applicable
• Run a ground report every morning to ensure staffing at stations for aircraft down time.
• Take note of schedule checks, and staff appropriately
• Create various letters for Maintenance personnel
• Stations requiring FBI case numbers for badging purposes
• Mechanics to receive more pages in passport
• Relieve mechanics from Jury Duty when needed
• Attach and update all mechanic badges in AIMS, and applicable spreadsheets
• Advise mechanics of badge expirations, and facilitate renewals
• On the 4th and 20th of each month, print and record all expense reports, collect signature(s), deliver approved reports to payroll for processing
• On the 20th of each month, publish in AIMS so the mechanics can view their ECrew
• Maintain phone list for Tulsa and base stations
• Document incoming credit card receipts then match, attach, code, and approve
• Monitor Mechanics for timely submission of credit card receipts
• Brief New Hires Mechanics on: Schedule, Credit Card report forms, Expense report forms, Per-diem, CAC, and ECrew
• Explain policies and procedures, email links to all forms as applicable
• Issue and disperse uniforms for new employees, submit information for AIMS entry, email addresses, and distribution lists, including distribution of shot information and bag tags
• Order Visa and MasterCard for mechanics
• Maintain list of all Company issued items for Maintenance and Stores personnel
• Collect all issued items from personnel leaving company (reconcile to checklist)
• Send Human Resources and Payroll an itemized list of items collected so final check can be disbursed
• Order and maintain stock, uniforms, and badge holders
• Create, organize, and maintain spreadsheet of uniforms in annex
• Inventory annex periodically
• Review Overtime and/or Vacation requests, and grant or deny based on staffing and schedule
• Make required personnel entries into AIMS, track all travel in AIMS, and update when required
• Deliver Company mail daily for Directors, and open company mail addressed to MX Coordinators
• Perform other such duties as assigned by Manager and Director of Maintenance.

Qualifications

• Strong organizational skills
• Excellent computer skills with Microsoft products
• Good communications - both written and oral
• Ability to self-manage time and duties

Education And Experience

• High school Diploma or GED
• Prior maintenance experience desirable

PHYSICAL ACTIVITY

• Sit – 90%
• Stand – 5%
• Walk – 5%
• Lift – As required, up to 50 lbs

Mental Capability Requirements

• Ability to understand, remember, and apply oral and written instructions or other information
• Ability to communicate basic instructions and guidelines, requires ability to hear and speak effectively
• Must be able to identify and resolve problems in a timely manner
• Possess attention to detail, excellent customer service, and organizational skills
• Ability to compose outlines, memoranda, and basic reports

Drug Free Workplace, Equal Opportunity Employer M/F/Disability/Veterans/VEVRAA Federal Contractor/Sexual Orientation/Gender Identity

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. Military and civilian service alumni are encouraged to apply.