Officer 1, Fund Administration

IQ-EQ Group; United States; Remote; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking an entry-level corporate secretarial professional to join their dynamic team. In this role, you will be responsible for executing basic corporate secretarial tasks, maintaining accurate documentation, and supporting routine administrative operations. This position offers an excellent opportunity to develop your core competencies while working within established frameworks. The company emphasizes a supportive and inclusive environment, providing opportunities for continuous learning and professional development. If you are detail-oriented, organized, and eager to grow in your career, this is the perfect opportunity for you.

Qualifications

• Bachelor’s degree in Business Administration or related field required.
• 0-2 years of experience in corporate secretarial or administrative roles.

Responsibilities

• Execute basic corporate secretarial tasks under supervision.
• Maintain accurate documentation and support administrative operations.

Skills

Drafting minutes

Processing regulatory filings

Maintaining statutory books

Client database management

Organizational skills

Written communication

Verbal communication

Problem-solving

Attention to detail

Compliance adherence

Education

Bachelor’s degree in Business Administration

Chartered Secretary certification

LL.B (pre-law)

Tools

CAS systems

Corporate secretarial software

Job description

An entry-level corporate secretarial position responsible for delivering basic corporate secretarial services under supervision. This role focuses on standardized processes and routine administrative operations while developing core competencies. The position handles low-complexity tasks within established frameworks.

Core Responsibilities:

• Execute basic corporate secretarial tasks following established procedures
• Maintain accurate documentation and records within defined guidelines
• Support routine administrative operations with guidance
• Follow quality control processes and compliance requirements
• Develop understanding of basic corporate secretarial requirements

Tasks:

• Draft basic minutes and board papers using templates
• Process routine regulatory filings with relevant authorities
• Update and maintain statutory books and records
• Conduct basic file reviews following checklists
• Support document preparation for meetings
• Maintain client databases with guidance
• Monitor basic statutory deadlines
• Respond to routine administrative queries
• Complete detailed operational checklists

Qualifications

Educational Background

• Bachelor’s degree in Business Administration, Legal Management, Juris Doctor or related field
• Additional certifications such as Chartered Secretary, LL.B (pre-law), or related paralegal qualifications are an advantage

Professional Experience

• At least 0-2 years of experience in a corporate secretarial, administrative, or similar role
• Experience in managing client service operations and handling multiple deliverables
• Familiarity with CAS systems and/or corporate secretarial software is a plus
• Exposure to corporate secretarial practices, particularly in funds and special-purpose vehicles, is an advantage.

Skills and Key Behaviors:

• Proficient in drafting minutes, board papers, and processing regulatory filings with accuracy
• Strong understanding of maintaining statutory books, records, and client databases
• Ability to adhere to compliance and quality control standards
• Skilled in using operational checklists and meeting statutory deadlines
• Strong written and verbal communication skills
• Excellent organizational and prioritization abilities
• Proactive problem-solving and attention to detail
• Meticulous, organized, and deadline-oriented
• Demonstrates a “can-do” attitude and the ability to work under pressure
• Collaborative and responsive to team guidance while maintaining a commitment to quality and accuracy
• Professional and client-focused demeanor with a commitment to continuous learning and development

Additional information

At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.

Company description

IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide.