Office Support Specialist

0750 Stemline Therapeutics Inc; New York (NY); On-site; USD 79,000 - 93,000; Full time

Benefits offered by this job

Fidelity 401(k) (with company match)

PPO and HDHP insurance plans

Company paid Basic Life & AD&D

pre-tax FSA/HSA programs

Job summary

0750 Stemline Therapeutics Inc is seeking an Office Support Specialist to keep our office operations running smoothly, provide reception coverage, and support a positive, inclusive work environment. In this non-exempt role, you will coordinate with IT, HR, Finance, and R&D; handle travel, schedules, meetings, and vendor communications; manage filing and expensing; and back up the Senior Manager as needed.

In-office five days a week in New York.

Qualifications

• Minimum of three years of experience in an office setting as a receptionist, administrative assistant, office coordinator, or customer service field required
• Bachelor’s degree or equivalent preferred
• Strong time-management, organizational, and interpersonal skills, high degree of flexibility, and excellent multitasking ability
• High level of proficiency with office applications, and aptitude for learning new software and systems
• Attention to detail and customer oriented mindset

Responsibilities

• Manage day-to-day office activities as main point of contact in reception area
• Ensure office efficiency by maintaining visitation system, common areas, greeting visitors, inventory system, organizing procedures, handling heavy incoming mail/package distribution, and overseeing supplies and equipment
• Responsible for maintaining kitchen and pantry area, ensuring both areas are fully stocked for employees and daily guests
• Oversee and maintain office equipment, coordinate full service catering orders when requested
• Conduct daily and weekly checks throughout office including conference room functionality and facility maintenance
• Collaborates across IT, HR, Finance, R&D, Commercial, and others on various assignments
• Hosts international colleagues and assist with hotel, car service, flights, and dining arrangements
• Assist with contract preparation, tracking, vendor communication, and digital filing
• Process and reconcile expense reports and receipts as needed
• Provide direct administrative support including scheduling appointments, meetings, and events; booking travel
• Backup for Senior Manager and Executive Assistant when needed

Skills

Office experience

Receptionist

Administrative support

Organizational skills

Multitasking

Microsoft Office

Google Suite

Concur

SAP

Education

Bachelor’s degree or equivalent

Tools

Microsoft Suite

Google Suite

Concur

SAP

Job description

Company: 0750 Stemline Therapeutics Inc

Contract Type: Permanent

Join us in shaping the future of Menarini - with passion, integrity, and a deep commitment to people.

About Menarini Group

Menarini is a leading international biopharmaceutical company committed to advancing health through innovation, research, and quality.

For more than 135 years, we have worked to improve patients’ lives across a broad range of therapeutic areas through our dedication to science, integrity, and care for people.

With a strong foundation in scientific excellence and a purpose-driven culture, Menarini offers diverse career opportunities for professionals eager to make a meaningful impact on global health.

Job Title: Office Support Specialist Reports to: Senior Manager, Facility and Office Operations

Overview

At Menarini Stemline, smooth processes and systems are the key to our success. We’re looking for an office support specialist who has excellent organizational skills and a personable disposition to keep our company culture thriving. The ideal candidate will have a natural flexibility in handling day-to-day routines as well as surprises. The office support specialist will provide strong, reliable support of office operations by maintaining the functionality of the workplace and being ready to collaborate with administrative support for the team. This person will also help us achieve organizational efficiency by nurturing a positive, inclusive work environment.

Please note the following about the position: This is a non-exempt role and therefore overtime eligible In office 5 days a week with the flexibility to shift hours as determined by the Senior Manager Occasional after hours / weekend support needed in a backup / on call capacity to support the team.

Responsibilities

• Manage day-to-day office activities as main point of contact in reception area
• Ensure office efficiency by maintaining visitation system, common areas, greeting visitors, inventory system, organizing procedures, handling heavy incoming mail/package distribution, managing digital file systems, and overseeing supplies and equipment
• Responsible for maintaining kitchen and pantry area, ensuring both areas are fully stocked for employees and daily guests
• Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate full service catering orders when requested
• Conducts daily and weekly checks throughout office including conference room functionality and facility maintenance
• Collaborates across functional areas such as IT, HR, Finance, R&D, Commercial, and others on various assignments
• Hosts international colleagues and assist with all arrangements related to hotel, car service, flights, and dining, if necessary
• Assist with contract preparation, tracking, vendor communication, and digital filing
• Process and reconcile expense reports and receipts as needed
• Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel and special projects
• Backup for Senior Manager and Executive Assistant when needed including administrative tasks and office tours, as well as other duties as assigned or necessary
• Other administrative and operations project responsibilities as needed

Qualifications

• Minimum of three years of experience in an office setting as a receptionist, administrative assistant, office coordinator, or customer service field required
• Bachelor’s degree or equivalent preferred
• Strong time-management, organizational, and interpersonal skills, high degree of flexibility, and excellent multitasking ability
• High level of proficiency with office applications, and aptitude for learning new software and systems
• Attention to detail to ensure tasks are completed thoroughly and correctly
• Customer oriented mindset with a keen eye for details
• Google Suite experience a plus
• Microsoft Suite a plus (PowerPoint, Excel, Word)
• No task is too small attitude
• Concur experience a plus
• SAP experience a plus
• Ability to maintain confidentiality of company information
• Must be able to lift up to 15 pounds at times

Please note: This position is classified as a corporate office position. In accordance with the New York state employer convenience rule, Stemline will withhold New York state income taxes for all corporate office employees, regardless of whether these employees work in New York or remotely.

Base Salary

Base Salary Range of $79,487 - 92,840.

Benefits

• Fidelity 401(k) (with company match)
• PPO and HDHP insurance plans
• Company paid Basic Life & AD&D insurance
• pre-tax FSA/HSA programs

Menarini Stemline offers generous compensation and benefits packages, including, Fidelity 401(k) (with company match), PPO and HDHP insurance plans, Company paid Basic Life & AD&D insurance and pre-tax FSA/HSA programs.

Menarini Stemline offers generous compensation and benefits packages, including Fidelity 401(k) (with company match), Healthcare insurance, Company-paid Basic Life & AD&D insurance and pre-tax FSA/HSA programs.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. To request an accommodation, please contact hrus@menarinistemline. com prior to your interview.

Base Salary Range of: 79487

The Company Founded in 1886 in Naples under the name of Farmacia Internazionale, Menarini moved in 1915 to Florence where the Group’s headquarters are still located today.

High quality therapeutics and diagnostics solutions for patients, ethics as our underlying principle, dedication to innovation and advancement, strong people centricity and environmental sustainability. These five pillars form the foundation of the Menarini Group, an Italian pharmaceutical company with nearly 135 years of history.

The Menarini Group is present in 70 countries and our products are sold in 140 locations around the world. Its companies span from Europe to Asia, to Africa and the Middle East, to Central America and to the United States where with the acquisition of Stemline Therapeutics, a NASDAQ-listed biopharmaceutical company, the company marked its entry into the US oncology market.

Thanks to the valuable contribution of around 18,000 employees, every year more than 500 million packs of drugs are produced at the Group's 18 manufacturing sites including a biotech plant for the manufacturing of monoclonal antibodies that also serves external clients distributed across 6 continents.

Menarini has made a strong commitment to oncology, investing in a pipeline of five investigational compounds for the treatment of a variety of haematological and solid tumours.

The acquisition of Stemline Therapeutics in June 2020, further strengthened Menarini’s oncology portfolio, adding both commercial and clinical-stage assets.

Tagraxofusp is a novel, first in class targeted therapy for patients with blastic plasmacytoid dendritic cell neoplasm (BPDCN) and to date, the only approved treatment for BPDCN in the U.S. and EU, and the first and only approved CD123-targeted therapy.

Tagraxofusp is also being evaluated as both a single agent and in combination, in other CD123+ indications, including acute myeloid leukaemia (AML), chronic myelomonocytic leukaemia (CMML), and myelofibrosis (MF).

Additionally, Menarini received exclusive rights to commercialise Selinexor for the treatment of oncology indications in the European Union and other European countries (including the United Kingdom), Latin America and other key countries.

Menarini has signed an exclusive licensing agreement with Karyopharm Therapeutics for the rights to commercialise an innovative therapeutic option in Europe, Latin America, Turkey, Russia, and CIS countries.

Selinexor is a first-in-class, oral Selective Inhibitor of Nuclear export compound for the treatment of hematologic cancers and solid tumours. It is already marketed in the US for multiple myeloma and is under development for solid tumour indications.

Selinexor is registered in the EU for both early and late lines.

Menarini entered into a global licence agreement with Radius Health to complete the development of Elacestrant, an oral SERD in late-stage Phase 3 development for hormone receptor-positive advanced breast cancer.

Following a successful phase 3 study, Menarini Stemline received FDA approval in January 2023 under priority review and successfully oversaw a strong launch in February to the US market with the EMA review process concluded positively in September 2023.

Menarini’s commitment to oncology is also reflected in the investments made in the liquid biopsy diagnostic field through its affiliate Menarini Silicon Biosystems (MSB), a pioneer in rare cell analysis and non-invasive, advanced diagnostic solutions.

MSB’s CELLSEARCH Circulating Tumour Cell (CTC) Test is the first and only clinically validated blood test cleared by the U.S. Food & Drug Administration (FDA) for detecting and counting CTCs in metastatic breast, prostate, and colorectal cancer when used in conjunction with other clinical monitoring methods.

Since 2021, MSB has offered in the US a menu of non-invasive Laboratory Developed Tests (LDTs) provided through its CLIA/CAP accredited US-based Lab. The services include CMC enumeration, CTC enumeration and PDL-1/HER2 biomarker and offer a minimally invasive approach to follow cancer patient’s therapeutic journey.

In 2022, the company launched the CELLSEARCH® Circulating Multiple Myeloma Cell (CMMC) Enumeration LDT, the first-of-its-kind, which directly measures levels of plasma cells in the blood of patients.

This test provides new, complementary information to that of the bone marrow biopsy and other standard-of-care measures.

Due to its minimally invasive nature, it can be performed serially to assess plasma cell burden without requiring repeated bone marrow biopsies.

Menarini's vision and uniqueness in oncology is to bring together innovative therapeutic solutions and advanced liquid biopsy-based diagnostics for faster, more effective and precise patient management.

It is an exciting time in the company’s development and an excellent opportunity for individuals joining us to contribute to building and shaping Menarini Stemline's Oncology business.

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Become part of a story that began in 1886 with a small pharmacy in Naples and has grown into a global presence in over 140 countries, improving lives through innovative medicines, diagnostics, and healthcare solutions.

At Menarini, you're not just building a career—you’re making a real impact. We put people first-patients and employees alike- and foster a culture where ideas are valued, growth is supported, and the future of health is shaped together.

Discover how your ambition can thrive in an environment driven by purpose, passion, and progress. Together, we make health a lifelong commitment.