Office Support Specialist

Cass County, North Dakota; Fargo (ND); On-site; USD 42,000 - 46,000; Full time

Job summary

Cass County Government is seeking an Office Support position to assist the State’s Attorney’s Office with administrative and clerical tasks. This role supports attorneys, investigators, and staff within a four-person team.

Responsibilities include answering calls, greeting visitors, data entry for case management, and handling fingerprint cards and routine filings. A fast-paced environment requires accuracy and reliable attendance.

Qualifications

• Secretarial or office setting experience required or substituted by relevant coursework.
• Excellent telephone, communication, organizational and problem-solving skills.
• Proficiency with computers, MS Office, and quick learning of specialized software.
• Ability to work at a fast pace with high accuracy and manage multiple tasks.
• Strong work history with satisfactory performance.

Responsibilities

• Answer and distribute in-coming telephone calls.
• Assist people entering the office.
• Data entry for case management.
• Intake for investigations and time-sensitive matters.
• Run criminal histories and driving abstracts.
• Close files and transmit fingerprint cards to BCI.
• Draft and file documents for traffic/non-criminal files.
• Perform miscellaneous clerical duties as assigned.
• Maintain file room organization as needed.

Skills

Phone/communication

Organizational skills

MS Office

Typing speed

Multi-tasking

Attention to detail

Education

Secretarial/Office experience

Administrative support coursework

Tools

Law enforcement software

Job description

CLOSING DATE: August 19th, 2026 at 5:00 pm

SALARY: $42,401 - $46,112 *Additional salary growth available through regular increases within the classification up to $57,249

The Cass County State’s Attorney’s Office performs many duties including prosecuting crimes within the county. This position is a member of a four-person team supporting the Assistant State's Attorneys, Legal Assistants, Victim Witness Coordinators, Restitution Coordinator, and Office Manager.

MINIMUM QUALIFICATIONS, EDUCATION, EXPERIENCE NEEDED

• Secretarial work experience or experience in an office setting;college coursework in an administrative support program may substitute for the experience requirement if it provides the knowledge and skills required for the duties of this position;
• Excellent telephone, communication, organizational and problem-solving skills;
• Competent in the use of computers and have excellent keyboarding skills to include a strong working knowledge of Microsoft Office and the ability to quickly and efficiently learn various law enforcement software programs;
• Able to handle a very demanding workload with the ability to work at a fast pace with high accuracy;
• Able to successfully handle and prioritize multiple tasks;
• Produce a concise work product with moderate supervision;
• Satisfactory performance in prior employment.

DESIRED AND/OR PREFERRED

• Previous work experience in a legal setting:
• Criminal justice experience to include basic knowledge of court and legal terminology;
• Able to work for numerous people;
• Customer service and multi-line telephone experience;
• Able to quickly and efficiently learn various software programs.

JOB DUTIES

• Answer and distribute in-coming telephone calls;
• Assist people as they enter the office;
• Data entry for case management;
• Intake for law enforcement investigations reports including time sensitive matters;
• Run criminal histories and driving abstracts;
• Close files and transmit fingerprint cards to BCI;
• Draft and file documents for traffic/non-criminal files;
• Miscellaneous clerical duties as assigned by the State's Attorney;
• File room duties as needed.

Timely and regular attendance is required as is the ability to interact productively with co-workers, court staff, law enforcement, and members of the public.

Cass County Government is an Equal Opportunity and At Will Employer.