Office Support Person VI - Orphans' Court and Adoption Specialist - PT

Montgomery County, PA; Norristown (Montgomery County); On-site; USD 35,000 - 55,000; Full time

Job summary

Montgomery County, PA is seeking a detail-oriented clerical assistant to support Attorneys and the Public in processing Orphans’ Court filings. The role involves assisting walk-ins, answering calls and emails, data entry, and using the court's case management system.

You will coordinate with the Judge’s staff, maintain calendars, prepare and seal documents, and assist with e-filings and archives. Prior legal office experience and familiarity with local court rules are preferred.

Qualifications

• High School Diploma required; Associate's degree or Paralegal Certificate preferred but not required.
• Minimum two years of related clerical or legal office experience in a court or legal setting.
• Knowledge of Local Rules of Orphans’ Court Procedure and Montgomery County software systems.
• Ability to work with attorneys, judges’ staff, public and other offices.

Responsibilities

• Perform clerical assistance to attorneys and the public to ensure proper filings.
• Review paperwork submitted by attorneys and pro se filers to collect required data.
• Ensure documents are filled out and signed correctly and data entered into the system.
• Mail for Orphans’ Court Clerk opened and distributed to proper parties.
• Pull files for judges’ upcoming hearings and assist with e-filings as needed.
• Prepare documents for archiving, box and ship when required.
• Update calendar to keep filings and appeals current.

Skills

Data entry

Clerical support

Paralegal knowledge

Customer service

Court procedures

Education

High School Diploma

Associate's degree

Paralegal certificate

Tools

Microsoft Office

Court software systems

Job description

Summary

Perform necessary assistance to Attorneys and the Public for the processing of all Orphans’ Court filings. Assist customers that walk-in to the office and answerphone calls and emails for information on filing documents. Utilize data entry/case management system. Report to and work with orphans’ Court Judge’s personnel to maintain timely calendar of events and Appeals. Will be trained on PSI and the Court Docket System.

• Perform necessary clerical assistance to attorneys and the public to ensure proper filings.
• All paperwork that is submitted by an attorney and an individual who comes in without an attorney (pro se) is reviewed so that all of the required information is collected for data entry.
• Ensure that all of the necessary documents are filled out and signed properly.
• The data is now processed into the software program.
• Mail for Orphans’ Court Clerk opened and distributed to proper parties.
• Pull files for Judges’ upcoming hearings.
• Certify and Seal documents provided by Courts.
• Assist in the filing, processing and preparation of the Audit List as needed.
• Advise Attorneys and pro se filers of appropriate forms.
• Responsible for all documents that are filed in the Clerk of Orphans’ Court Office.
• Process appeals to Superior Court.
• Provide Judges with appropriate files and lists for upcoming hearings.
• Assist with acceptance of e-filings on an as needed basis.
• Off er assistance with e-filing questions to e-filers as needed.
• When it is time for the files to be moved to Archives for storage they are prepped and boxed to be shipped.
• Perform other duties to assist other units in the department and cross training in office as required.
• Update calendar to keep up with filings and Appeals.
• Other responsibilities as may be assigned.

Summary

Perform necessary assistance to Attorneys and the Public for the processing of all Orphans’ Court filings. Assist customers that walk-in to the office and answerphone calls and emails for information on filing documents. Utilize data entry/case management system. Report to and work with orphans’ Court Judge’s personnel to maintain timely calendar of events and Appeals. Will be trained on PSI and the Court Docket System.

Essential Duties And Responsibilities

• Perform necessary clerical assistance to attorneys and the public to ensure proper filings.
• All paperwork that is submitted by an attorney and an individual who comes in without an attorney (pro se) is reviewed so that all of the required information is collected for data entry.
• Ensure that all of the necessary documents are filled out and signed properly.
• The data is now processed into the software program.
• File documents accordingly.
• Mail for Orphans’ Court Clerk opened and distributed to proper parties.
• Pull files for Judges’ upcoming hearings.
• Certify and Seal documents provided by Courts.
• Assist in the filing, processing and preparation of the Audit List as needed.
• Advise Attorneys and pro se filers of appropriate forms.
• Responsible for all documents that are filed in the Clerk of Orphans’ Court Office.
• Process appeals to Superior Court.
• Provide Judges with appropriate files and lists for upcoming hearings.
• Assist with acceptance of e-filings on an as needed basis.
• Off er assistance with e-filing questions to e-filers as needed.
• When it is time for the files to be moved to Archives for storage they are prepped and boxed to be shipped.
• Perform other duties to assist other units in the department and cross training in office as required.
• Update calendar to keep up with filings and Appeals.
• Other responsibilities as may be assigned.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High School Diploma. An Associate's degree or Paralegal Certificate ispreferred but not required.
• A minimum of two years of related clerical or legal office experience,preferably in a court or legal setting.
• Must have knowledge of Local Rules of Orphans’ Court Procedure.
• Must have knowledge of Montgomery County Software systems.
• Ability to work with employees, public, attorneys, judges’ staff , other court and county offices.

Must Be Able To Operate The Following Equipment

• Computer/Printer;
• Telephone;
• Xerox Copier;
• Fax;
• Microfilm Reader/Printer.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; and talk and hear. The employee is occasionally required to use hands to finger, handle or feel objects, tools or controls; reach with hands or arms; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and depth perception.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function. The noise level in the work environment is usually moderate.