Office Support Coordinator

Airgas, Inc.; Whitewood (PA); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Comprehensive benefits

Paid parental leave

401(k) with company match

Tuition assistance

Paid holidays & vacation

Job summary

Airgas, Inc. is seeking an Office Support Coordinator in Levittown, PA to provide essential administrative and clerical support to the sales team. The role involves handling calls, processing orders, preparing documents, and assisting with daily office tasks.

The position requires strong computer skills, teamwork, and US work authorization. It offers comprehensive benefits and standard office hours, Monday to Friday.

Qualifications

• High School Diploma or GED required.
• US work authorization required; visa sponsorship not offered.
• Strong computer proficiency across multiple software systems.
• Ability to build positive working relationships and collaborate in a team.

Responsibilities

• Answer inbound calls and direct callers to the right numbers.
• Manage office supplies inventory and distribution.
• Produce and distribute memos, letters, faxes and forms.
• Process daily mail and shipments, including UPS.
• Support sales with quotes, orders and tracking information.
• Provide administrative support (filing, typing, copying, scanning).
• Assist with reporting and scheduling meetings and room reservations.
• Offer computer and phone support to the sales team.

Skills

Customer service

Computer proficiency

Team collaboration

US work authorization

Education

High School Diploma or GED

Tools

CRM software

Microsoft Office

Excel/Sheets

Job description

R10100557 Office Support Coordinator (Open)

Location

Levittown, PA - Warehouse - (SAF)

How will you CONTRIBUTE and GROW?

We are committed to building a diverse and inclusive workplace that embraces the unique perspectives of our employees, our customers, patients, community stakeholders, and cultures across the world. We believe that a variety of backgrounds makes our team stronger and more innovative.

At Airgas, we RESPECT, HONOR and VALUE diversity.

Airgas is Hiring for an Office Support Coordinator in Levittown, PA!

We are looking for you!

• Schedule: Monday-Friday (8:00 am - 5:00 pm)

• Comprehensive Family Benefits: Airgas offers a full benefits package designed to support your whole life, including Medical, Dental, Vision, Life, AD&D, and Disability Insurance.

• Support for Parents: We offer up to 14-week paid child birth benefits to support growing families.

• Future Security: 401(k) Retirement Plan with company match, Tuition Assistance, Paid Holidays, Vacation, and Sick time.

• Early Access: Your benefits start after just 30 days of employment.

The associate ideally brings strong customer service skills and will partner with the sales team to ensure smooth administrative workflows.

Job Duties

• Accept inbound calls and use computerized telephone directories to find telephone numbers that callers request and make connections for calls.

• Inventory, storing and distributing various office supplies.

• Produce and distribute correspondence memos, letters, faxes, and forms.

• Post mail throughout the day in preparation for mail pickup.

• Sort and distribute mail and packages. Send UPS packages upon request.

• Support daily administrative activities such as filing, typing, copying, binding, scanning, etc.

• Help generate key reporting to assist sales and sales management. Enter Quotes & Orders.

• Look up tracking and estimated ship dates for Orders.

• Greet visitors - sign them in and provide a visitors badge.

• Schedule meeting rooms upon request.

• Collect, sort, and store pick tickets and pick up orders.

• Prepare office event flyers upon request.

• Provide computer and phone support to the sales team.

• Provide backup support in a team member's absence.

• Contribute to special projects in collaboration with leadership.

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Are you a MATCH?

Required Qualifications

• High School Diploma or GED equivalent required.

• Any combination of experience, education, or training that would provide the level of knowledge, skill, and ability required.

• Strong computer proficiency and the ability to navigate various software systems.

• Ability to build positive working relationships and collaborate effectively in a team environment.

• Candidates must have valid employment authorization in the U.S. and must not require visa sponsorship now or in the future.

Preferred Qualifications

• Prior customer service experience.

• Strong organizational and time management skills, with the ability to multitask and prioritize work effectively.

• Exceptional communication skills (written and verbal).

• Attention to detail and strong problem-solving abilities.

• Adaptability and flexibility.

• Proactivity, initiative, and high energy.

• Advanced proficiency in office software (e.g., Microsoft Office Suite or Google Workspace), particularly Word/Docs, Excel/Sheets (for tracking and reporting), and Outlook/Calendar (for scheduling).

• Familiarity with office systems, such as CRM (Customer Relationship Management) tools.

Physical Demands

• Work is conducted in an office environment with no unusual hazards. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

• Continuous sitting while using the computer terminal and/or telephone; constant use of sight while reviewing documents; constant use of speech/hearing abilities for communication. Ability to occasionally lift up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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Benefits

We care about and support our Airgas Families. This is evident not only through our competitive compensation but also through a comprehensive benefits package that includes medical, dental, and vision plans, short-term and long-term disability, life and accidental death and dismemberment (AD&D) insurance, Employee Assistance Program (EAP), pre-tax commuter transportation benefit, parental leave, vacation, sick time, floating holidays, jury duty and funeral/bereavement leave, and paid holidays for all eligible full-time employees.

Additionally, we offer our eligible employees a 401k plan with company matching funds, tuition reimbursement, discounted college tuition for eligible employees' dependents, and an Airgas Scholarship Program for dependent children.

Associates who are members of collective bargaining units should review their bargaining agreement to determine whether they are eligible for some or all of the benefits described here and to see any special terms or conditions for eligibility.

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Your DIFFERENCES enhance our PERFORMANCE

At Airgas, we are committed to building a workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

We welcome and consider applications from all qualified applicants, regardless of their race, gender, sexual orientation, religion, disability or any other protected characteristic. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.

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About Airgas

Airgas, an Air Liquide company, is a leading U.S. supplier of industrial, medical and specialty gases, as well as hardgoods and related products; one of the largest U.S. suppliers of safety products; and a leading U.S. supplier of ammonia products and process chemicals. Through the passion and diversity of its 18,000 associates, Airgas fosters a culture of safety, customer success, sustainability and innovation. Airgas associates are empowered to share ideas, take initiative and make decisions.

Airgas is a subsidiary of Air Liquide, a world leader in gases, technologies and services for industry and healthcare. Present in 60 countries with approximately 66,500 employees, Air Liquide serves more than 4 million customers and patients.

Join us for a stimulating experience: At Airgas, you matter and so does the work you do. As a member of our team, you play an important role in the success of your team, making sure our products are created sustainably and delivered safely and efficiently. In turn, you'll find a welcoming workplace where you're valued for who you are and where you can fill your potential while growing a fulfilling career - whatever path you choose.

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Equal Employment Opportunity Information

We are an equal opportunity employer. We welcome all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.

Airgas, an Air Liquide Company is a Government contractor subject to the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Section 503 of the Rehabilitation Act of 1973.

Airgas does not discriminate against qualified applicants with disabilities, and is committed to providing reasonable accommodations to the known disabilities of such individuals so as to ensure equal access to benefits and privileges of employment. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact us by email at [e-mail].

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