Office Support Clerk

Harris County; Houston (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

The Harris County Flood Control District is seeking an Office Services Assistant to provide administrative support, including document scanning, records organization, front-desk coverage, and backup courier duties. The role ensures efficient operation, accurate records, and professional visitor service.

Responsibilities include scanning, indexing, archiving, mail processing, and occasional after-hours work.

Qualifications

• High school diploma or GED or equivalent.
• Two years of verifiable experience in scanning/photo editing and/or document storage and retrieval.
• Valid Class C Texas Driver’s License.
• Excellent attention to detail and ability to work independently.
• Effective communication with coworkers and the public.
• Bilingual English/Spanish is a plus.

Responsibilities

• Prepare and organize documents for scanning and digital imaging.
• Load, scan, sort, and organize print and photographs.
• Scan, index, catalog, bind, and store documents related to District projects.
• Inspect and verify scanned items for completeness and accuracy.
• Search for and retrieve library items and/or photos using District software.
• Assist with archiving, retention, or disposal of records per policy.
• Maintain confidentiality with sensitive information.
• Provide front desk switchboard coverage as needed.
• Process mail: scan, index, sort, and distribute to departments.
• Assist with office projects and provide backup for Office Services.
• Occasional after-hours work may be required.
• Support during weather events or emergencies.

Skills

Attention to detail

Independent work

Education

High school diploma/GED

Tools

Scanner software

Adobe

Avery Design Pro

OTG & Application Extender

Job description

Job Summary: The Harris County Flood Control District’s (District’s) core mission is to mitigate the risk of flooding in Harris County, which has a population of over 5 million and includes the City of Houston, the fourth-largest city in the United States. The District’s responsibilities extend to approximately 1,500 channels spanning nearly 2,500 miles, over 60 regional stormwater detention basins covering more than 10,000 acres, and several wetlands mitigation banks.

Position Description

The Harris County Flood Control District’s (District’s) core mission is to mitigate the risk of flooding in Harris County, which has a population of over 5 million and includes the City of Houston, the fourth-largest city in the United States. The District’s responsibilities extend to approximately 1,500 channels spanning nearly 2,500 miles, over 60 regional stormwater detention basins covering more than 10,000 acres, and several wetlands mitigation banks.

Responsible for providing administrative and operational support for the Harris County Flood Control District (District) by managing document scanning, records organization, front-desk coverage, and backup courier duties. This position helps ensure the office operates efficiently, records are maintained accurately, visitors are assisted professionally, and daily office needs are met.

Essential Functions & Duties:

Document Preparation, Scanning & Imaging

• Prepare and organize documents for scanning and digital imaging.
• Load, scan, sort, and organize print and photographs.
• Scan, index, catalog, bind, and store all documents related to the
• District’s proposed and ongoing projects.
• Inspect and verify each item scanned to ensure that the job is complete and accurate.

Records Retrieval, Archiving & Retention

• Search for and retrieve library items and/or photos upon request using District software.
• Assist with preparing records for archiving, retention, or disposal in accordance with company policies.

Quality Control, Judgment & Confidentiality

• Use sound judgment to identify and report problems to supervisors and contribute to resolving them.
• Maintain confidentiality when handling sensitive or confidential information.

Administrative Support & Switchboard Coverage

• Provide front desk switchboard coverage during breaks, lunch periods, meetings, and employee absences, as needed.

Mail Processing & Distribution

• Receive, scan, index, and sort daily mail by departments and deliver to proper recipients.
• Check index of scanned mail for accuracy and scanning integrity.
• Deliver and/or pick up boxes of records from various locations.

Additional Duties And Responsibilities

• Provide back-up support for all Office Services positions and assist with additional duties as required.
• Assist with department or District’s projects, as needed.
• Work may be outside normal business hours.
• May be called upon to provide additional operational support during weather events or emergency situations, as needed.
• Assist with office furniture moves, as needed.
• Assume additional responsibilities as required, adapting to the District's evolving demands, responsibilities, needs, and objectives.

Harris County is an Equal Opportunity Employer

https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx

If you need special services or accommodations, please call [phone] or email [e-mail] .

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Requirements

Education

• High school diploma/ GED or equivalent

Experience

• Two (2) years’ of verifiable experience in scanning/photo editing and/or document storage and retrieval, or a similar field

Licensure

• Valid Class “C” Texas Driver’s License

Knowledge, Skills, and Abilities

• Requires exceptional attention to detail.
• Familiar with using scanner software and hardware and digital equipment.
• Familiar with using digital and scanning software applications, e.g., Avery Design Pro, OTG & Application Extender, and Adobe.
• Be a self-starter; work well independently and as a team; assume ownership in completing assigned tasks.
• Exemplify a professional manner in all circumstances.
• Work well in an office team environment.
• Utilize good time management skills and effectively prioritize and schedule multiple tasks/initiatives.
• Use proper grammar, correct spelling and punctuation, simple formats and filing systems.
• Effectively communicate with coworkers, general public, contractors, industry and/or governmental representatives.
• Read and comprehend written materials such as policies, procedures, operating instructions, and safety notices; write and record legible notes of activity, accurately complete required forms, and solve mathematical problems encountered in normal work situations.

NOTE:

Qualifying education, experience, knowledge and skills must be documented in your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Preferences

Language

• Bilingual skills in English/Spanish are a plus.

General Information

Position Type

• Regular Full Time

Hours

• 40 hours per week

Salary

• To be discussed at the interview

Location

• 9900 Northwest Freeway Houston, TX 77092

Physical Demands & Environmental Exposure

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.

• Frequent scanning, editing, indexing, and archiving of up to 2,000 items per day.
• Frequent standing and walking; prolonged sitting for extended periods of time.
• Frequent stooping, bending, reaching, lifting, and carrying of items up to 40 pounds; occasional lifting and carrying more than 50 pounds.
• Frequent sorting, filing, shelving, and handling of documents, books, files, file drawers, and related materials and equipment required for clerical operations.
• Occasional driving of a vehicle with automatic controls.
• Occasional ascending/descending stairs, including three flights of stairs at offsite library warehouse.
• Work is performed indoors in a normal office environment with acceptable lighting, temperature, air conditioning, and noise levels.

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.