Office Supervisor - Occupational Medicine

Owensborohealth

Owensboro (KY)

On-site

USD 70,000 - 90,000

Full time

5 days ago

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Job summary

Owensboro Health Medical Group is seeking an organizationally skilled leader for the Occupational Health Owensboro division. The role coordinates administrative functions, supports strategic goals, and oversees staffing, scheduling, payroll, and compliance.

Ideal candidates bring at least 2 years of relevant experience, a high school diploma or GED, and required certifications (ABR-OE, LPN, BLS) to ensure safe, compliant operations within a fast-paced healthcare environment.

Qualifications

Requires critical thinking and decisive judgment.
Works under minimal supervision.
Must be able to work in a stressful environment and take appropriate action.

Responsibilities

Assists with developing specific department goals, standards, and objectives which directly support the strategic plan and vision of the organization.
Coordinates and performs drug screens, breath alcohol testing, and order entry.
Oversees drug testing consortium for employers.
Conducts Department of Transportation (DOT) required education for drugs and alcohol testing.
Manages staff relations including performance management, staff satisfaction, and conflict management.
Performs and oversees scheduling, recruitment, and payroll.
Monitors department budgets and contracts, regulatory compliance, and vendor relations.
Determines and justifies needs for systems, equipment, supply purchases, monitors usage, and oversees proper working order and/or stock supplies.

Skills

Critical thinking

Decisive judgment

Work under minimal supervision

Ability to work under stress

Education

High school diploma or GED

Job description

Job Summary

Weekend Requirements: N/A | Work Hours: M-F 7:30-4 | Status: Full Time - 1.0 FTE (80 hours per pay period) | Entity: Owensboro Health Medical Group | Department: Occupational Health Owensboro. Manages and coordinates administrative functions within an assigned office or division.

Job Responsibilities

Assists with developing specific department goals, standards, and objectives which directly support the strategic plan and vision of the organization.
Coordinates and performs drug screens, breath alcohol testing, and order entry.
Oversees drug testing consortium for employers.
Conducts Department of Transportation (DOT) required education for drugs and alcohol testing.
Manages staff relations including performance management, staff satisfaction, and conflict management.
Performs and oversees scheduling, recruitment, and payroll.
Monitors department budgets and contracts, regulatory compliance, and vendor relations.
Determines and justifies needs for systems, equipment, supply purchases, monitors usage, and oversees proper working order and/or stock supplies.

Leadership Responsibilities

Performance Management - Supervises the daily activities of technical, operations, business support or team members and is accountable for performance.
Resource Management - Sets priorities for the team to ensure task completion; coordinates worked activities to optimize productivity.
Problem solving - identifies and solves problems guided by policies and procedures; delivers guidance with oversight from manager.
Delegation - Effectively assigning tasks and responsibilities to team members based on their strengths. May perform duties of subordinates but at an advanced level and typically less than 80% of their time.
Leadership Ability - Will approve timecards, participate in hiring, training new hires, provide input into corrective action & development plans, assist with process improvement conduct performance reviews, assist with budgeting and operations, etc.
Conflict Resolution - Identifies and addresses conflicts within the team, facilitating constructive dialogue, and finding solutions to disagreements.
Change Management - Leads and adapts to organizational changes, communicating effectively during transitions, and engages the team in the process.
Leadership Development - Actively engages in the Leadership Development Program by enrolling in the program within the first 6 months of employment and completing the program within the first 2 years of employment.

Skills and Attributes

Requires critical thinking skills and decisive judgment. Works under minimal supervision. Must be able to work in a stressful environment and take appropriate action.

Position Requirements

Work Experience

A minimum of 2 years' relevant experience as determined by the organization

Education

High school diploma, General Equivalency Diploma (GED) or higher required upon hire

Licensure/Certification/Registration

ABR-OE - Credential from American Association of Medical Assistants (AAMA) required upon hire required upon hire OR
LPN - Licensed Practical Nurse and eligible to practice in the state of Kentucky required upon hire AND
BLS - Certified as a Basic Life Support Healthcare Provider required within 90 days of employment in this position

Organizational Responsibilities

Supports Owensboro Health's Mission, Vision, Core Commitments, and business interests. Adheres to all organizational policies and procedures. Executes all tasks and behaves in a manner consistent with a culture of compliance, safety and a high reliability organization.

Additional Job Information

This job description describes the general nature and level of work required by the position. It is not intended to be an all-inclusive list of qualifications, skills, duties, responsibilities or working conditions of the job. Specific duties and responsibilities consistent with the general nature and level of work described may vary by department and additional related duties may be assigned as needed. Some duties listed may not apply to all employees with this job description.

The job description is subject to change with or without notice, and Management reserves the right to add, modify or remove any qualification or duty. Nothing in this job description changes the existing at-will employment relationship between the Organization and the employee occupying the position.

Standard ADA Settings

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands: (Office Environment)