Office Supervisor - Occupational Medicine

Owensboro Health; Owensboro (KY); On-site; USD 38,000 - 52,000; Full time

Job summary

Owensboro Health Medical Group in Owensboro, KY is seeking an experienced administrative professional to oversee and coordinate administrative functions within an assigned office or division.

The role involves scheduling, payroll, recruitment, staff relations, budget monitoring, vendor relations, and ensuring regulatory compliance in a fast-paced healthcare environment.

Qualifications

• Requires ability to think critically and exercise sound judgment.
• Experience supervising staff and managing performance.
• Proven ability to work under minimal supervision in a fast-paced healthcare setting.

Responsibilities

• Assists with department goals aligned to organizational strategy.
• Coordinates drug screens and DOT education for drugs/alcohol testing.
• Oversees drug testing consortium logistics for employers.
• Performs scheduling, recruiting and payroll tasks.
• Monitors budgets, contracts, and regulatory compliance.
• Maintains supply orders and vendor relationships.

Skills

Critical thinking

Decisive judgment

Supervision experience

Thrives under pressure

Education

ABR-OE Credential (AAMA)

LPN license

High school diploma or GED

Job description

Weekend Requirements: N/A | Work Hours: M-F 7:30-4 | Status: Full Time - 1.0 FTE (80 hours per pay period) | Entity: Owensboro Health Medical Group | Department: Occupational Health Owensboro

Job Summary:

Manages and coordinates administrative functions within an assigned office or division.

Job Responsibilities:

• Assists with developing specific department goals, standards, and objectives which directly support the strategic plan and vision of the organization.

• Coordinates and performs drug screens, breath alcohol testing, and order entry.

• Oversees drug testing consortium for employers.

• Conducts Department of Transportation (DOT) required education for drugs and alcohol testing.

• Manages staff relations including performance management, staff satisfaction, and conflict management.

• Performs and oversees scheduling, recruitment, and payroll.

• Monitors department budgets and contracts, regulatory compliance, and vendor relations.

• Determines and justifies needs for systems, equipment, supply purchases, monitors usage, and oversees proper working order and/or stock supplies.

Leadership Responsibilities:

• Performance Management - Supervises the daily activities of technical, operations, business support or team members and is accountable for performance.

• Resource Management - Sets priorities for the team to ensure task completion; coordinates worked activities to optimize productivity.

• Problem solving - identifies and solves problems guided by policies and procedures; delivers guidance with oversight from manager.

• Delegation - Effectively assigning tasks and responsibilities to team members based on their strengths. May perform duties of subordinates but at an advanced level and typically less than 80% of their time.

• Leadership Ability - Will approve timecards, participate in hiring, training new hires, provide input into corrective action & development plans, assist with process improvement conduct performance reviews, assist with budgeting and operations, etc.

• Conflict Resolution - Identifies and addresses conflicts within the team, facilitating constructive dialogue, and finding solutions to disagreements.

• Change Management - Leads and adapts to organizational changes, communicating effectively during transitions, and engages the team in the process.

• Leadership Development - Actively engages in the Leadership Development Program by enrolling in the program within the first 6 months of employment and completing the program within the first 2 years of employment.

Skills and Attributes:

• Requires critical thinking skills and decisive judgment.

• Works under minimal supervision.

• Must be able to work in a stressful environment and take appropriate action.

Position Requirements:

Work Experience

• A minimum of 2 years’ relevant experience as determined by the organization

Education

• High school diploma, General Equivalency Diploma (GED) or higher required upon hire

Licensure/Certification/Registration

• ABR-OE - Credential from American Association of Medical Assistants (AAMA) required upon hire required upon hire OR

• LPN - Licensed Practical Nurse and eligible to practice in the state of Kentucky required upon hire AND

• BLS - Certified as a Basic Life Support Healthcare Provider required within 90 days of employment in this position

Organizational Responsibilities:

• Supports Owensboro Health’s Mission, Vision, Core Commitments, and business interests. Adheres to all organizational policies and procedures. Executes all tasks and behaves in a manner consistent with a culture of compliance, safety and a high reliability organization.

Additional Job Information:

• This job description describes the general nature and level of work required by the position. It is not intended to be an all-inclusive list of qualifications, skills, duties, responsibilities or working conditions of the job. Specific duties and responsibilities consistent with the general nature and level of work described may vary by department and additional related duties may be assigned as needed. Some duties listed may not apply to all employees with this job description.

• The job description is subject to change with or without notice, and Management reserves the right to add, modify or remove any qualification or duty. Nothing in this job description changes the existing at-will employment relationship between the Organization and the employee occupying the position.

Standard ADA Settings:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands: (Office Environment)

Standing: 75%

Walking: 75%

Sitting: 50%

Lifting 0-25 lbs: 25%

Lifting 25-75 lbs: 25%

Lifting over 75 lbs: 25%

Carrying 0-25 lbs: 25%

Carrying 25-75 lbs: 25%

Carrying over 75 lbs: 25%

Pushing/Pulling 0-25 lbs: 75%

Pushing/Pulling 25-75 lbs: 50%

Pushing/Pulling over 75 lbs: 50%

Climbing: 50%

Bending/Stooping: 75%

Kneeling: 50%

Crouching/Crawling: 50%

Reaching: 75%

Talking: 75%

Hearing: 75%

Repetitive Foot/Leg Movements: 25%

Repetitive Hand/Arm Movements: 75%

Keyboard Data Entry: 75%

Running: 25%

Vision: Depth Perception: 75%

Vision: Distinguish Color: 75%

Vision: Seeing Far: 75%

Vision: Seeing Near: 75%

Hazardous Drug Risk Exposure:

No-Risk

Owensboro Health Core Commitments

INTEGRITY

We conduct ourselves with a high level of responsibility, reliability and honesty because we take seriously the trust of our patients and coworkers.

RESPECT

We value and accept the unique talents and contributions of every patient, customer and team member in the Owensboro Health community.

TEAMWORK

We build a spirit of connectivity and fellowship by striving together to overcome obstacles, surpass goals, celebrate accomplishments and plan the future.

INNOVATION

We foster original ideas and creative solutions that improve our daily work and promote the mission of Owensboro Health.

SERVICE

We focus on service to patients, customers and team members by anticipating their needs, thoughtfully meeting those needs and continually improving the quality of everything we do.

EXCELLENCE

We reach beyond basic expectations to expand our knowledge and awareness, produce exceptional work and provide outstanding service.