Office Supervisor-Camillus Office

Trinity Health; City of Syracuse (NY); On-site; USD 30,000 - 42,000; Full time

Job summary

Trinity Health in Syracuse, NY is seeking a front desk administrator to support patient flow and front office operations. The role reports to the Practice Manager, with responsibilities for staff scheduling, training, and cross-department collaboration, ensuring high-quality patient service.

Ideal candidates have an associate degree or higher and at least 2 years in a medical setting, strong communication skills, and proficiency with Microsoft Office.

Qualifications

• Associates Degree or higher preferred.
• Minimum of 2 years’ experience in a medical setting and/or relevant experience preferred.
• Effective written and verbal communication skills.
• Demonstrated attention to detail, organization & time management.
• Ability to work independently with little supervision.
• Solid judgment and leadership abilities.
• Advanced knowledge of Microsoft Office and related office equipment.

Responsibilities

• Front desk staff report to this position and to Practice Manager.
• Manage staff schedules.
• Lead and participate in projects to improve patient workflows and collaboration.
• Provide reporting and data support for department initiatives.
• Maintain patient confidentiality and HIPAA compliance.
• Work cooperatively with all team members to ensure quality service.
• Communicate respectfully with providers, staff, managers, and others.
• Perform mandatory in-service training and maintain a clean, safe work environment.
• Oversee charge capture champions with daily revenue review.
• Schedule and manage Kronos-related tasks, PTO, and orientation/training for front office staff.
• Ensure referrals, testing scheduling, prior authorizations, and surgery scheduling are accurate.

Skills

Communication skills

Attention to detail

Time management

Leadership abilities

Independent work

Education

Associates Degree or higher

Tools

Microsoft Office

Job description

Employment Type:

Full time

Shift:

Description:

• Mission Statement :

We, St Joseph’s Health and Trinity Health, serve together in the spirit of the Gospel as a compassionate and transforming healing presence within our communities.

Vision:

To be world-renowned for passionate patient care and outstanding clinical outcomes.

Core Values:

In the spirit of good Stewardship, we heal by practicing Justice in fostering right relationships to promote common good, Reverence in honoring the dignity of every person, Excellence in expecting the best of ourselves and others; Integrity in being faithful to who we say we are.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Front desk staff report to this position who then reports to Practice Manager.

• Management of staff schedules

• Lead and participate in projects that improve patient workflows, support providers, and improve collaboration with other departments

• Provide reporting and data support for department initiatives

• Maintain patient confidentiality and adhere to HIPAA regulations as appropriate.

• Work cooperatively with all team members to ensure quality service at all times.

• Communicate respectfully and effectively with providers, clinical staff, colleagues, managers and others.

• Perform mandatory in-service training. Maintain a clean and safe work environment.

• Oversee the charge capture champions with daily revenue review with TogetherCare implementation

• Kronos responsibility, including scheduling, reviewing PTO requests, etc.

• In charge of orientation and training for front office staff.

• huddles/team meetings as needed.

• Trained in all front desk functions so coordinator may step in to front desk duties in the event of staff vacations or illnesses.

• Understands and monitors work of front desk team to ensure referrals, scheduling of testing scams, prior authorizations, and surgery scheduling are completed accurately, effectively and efficiently so as to ensure outstanding patient care.

• Other duties as assigned to ensure smooth front office and back office, non-clinical roles function effectively and efficiently.

QUALIFICATIONS

• Associates Degree or higher preferred

• Minimum of 2 years’ experience in a medical setting and/or relevant experience preferred

• Effective written and verbal communication skills

• Demonstrated attention to detail, organization & effective time management

• Ability to work independently with little supervision

• Solid judgment to elevate issues appropriately

• Demonstrated leadership abilities including ability to develop and articulate vision, effective resource utilization, ability to mentor others, and conflict mediation skills.

• Advanced knowledge of Microsoft Office, related computer programs & general office machines

RELATIONSHIP-BASED CAREGUIDING PRINCIPLES:

• Caring and healing practices are found in relationships, communication and the hospital setting. Patients are actively involved in their care and experience a therapeutic relationship with the caregiver.

• Patient care is designed to meet patient and family needs while taking into account the unique needs of each patient. These values are consistent in practice and include patient advocacy, safety and education.

• Teamwork promotes clinical excellence and is rooted in effective communication, accountability and continuity of care and respect for co-workers.

• Caring leaders create an environment in which caring relationships happen. These leaders emerge from all levels of the network helping to create a shared vision reflecting the mission, vision, and values of St. Joseph’s.

SPECIAL EQUIPMENT, SKILLS OR OTHER REQUIREMENTS:

• Strong written and oral communication skills.

• Strong interpersonal, motivational and conflict resolution skills.

• Strong participatory management, team building and administrative skills.

• Broad based knowledge of related regulatory compliance requirements.

WORK ENVIRONMENT AND HAZARDS:

Exposure Class I or II, service specific – limited exposure to situation which could cause serious illness or injury (II), routine or potential exposure to blood, body fluids, excretions or secretions (I).

PHYSICAL DEMANDS:

Medium work: Must be able to lift, bend, stoop, push and pull.

WORK CONTACT GROUP:

All services, employees, medical staff, patients, visitors, vendors, various regulatory and professional agencies.

SUPERVISED BY: Director or Manager

SUPERVISES: Staff

CAREER PATH: Manager

Management:

• Works closely with service management regarding daily operational issues including short, mid and long-range planning and coordination of the overall department. Provides reports and data relating to the ongoing status of the service assigned.

• Coordinates the internal service operations as well as coordination with

• other departments, while providing leadership and support to the service assigned.

• Works with supervisor and/or staff depending on the service size and structure .

Financial:

• Participates in the monitoring, control, and reporting variances to the assigned service budget.

• Signing authority as assigned by the Director.

Operational:

• Ensures the daily operations of the service, including but not limited to scheduling, personnel, safety, coordination, communication, project/work flow and performance of staff duties as required and assigned.

• Provides consultation to other services or areas as required.

Human Resources:

• Assists in the recruitment, development, retention and evaluation of staff.

• Monitors all personnel issues.

• Communicates with service management on all relevant financial, operational and human resource issues.

• Facilitates open communication throughout all levels of services.

• Serves as a resource for information about the service in particular and the network in general.

• Effectively educates the patient/family in specialty area.

• Adheres to hospital confidentiality statement.

Researcher:

• Participates in Performance Improvement and Monitoring.

• Applies current concepts and findings from research and/or studies to practice.

Pay Range based on experience and location $22.00-$30.75

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

Our Commitment to Diversity and Inclusion

Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.

Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.

EOE including disability/veteran