OFFICE SPECIALIST

Illinois Department of Children and Family Services; Chicago (IL); Hybrid; USD 51,000 - 68,000; Full time

Job summary

The Illinois Department of Children and Family Services seeks an Office Specialist to support licensing and program policy functions in Cook County. The position offers a competitive salary with a starting monthly pay of $4,568 and a full range up to $6,133, with a hybrid office schedule (1-5 days in office) and standard weekday hours.

Typical duties include document preparation, complex reporting, and handling confidential data.

Qualifications

• Requires two years secretarial/business college and one year of office experience, or high school and three years of office experience.
• Candidates should demonstrate organizational skills and accuracy in document handling.

Responsibilities

• Prepares and keyboards documents which impact program policies and procedures, as confidential documents related to personnel.
• Develops and provides comprehensive complex database reports using multiple software programs.
• Receives and evaluates CANTS documents and criminal history rap sheets for licensing reviews.
• Identifies unique or complex situations requiring specialized assistance.
• Prepares correspondence using Department forms to inform licensing workers of pertinent information.
• Attends staff development and training sessions to enhance knowledge and expertise.
• Performs other duties as required within the scope of the listed duties.

Skills

Keyboarding

Education

Secretarial/Business college

High school diploma

Job description

This job was posted by https://illinoisjoblink.illinois.gov : For more

Information, Please See

https://illinoisjoblink.illinois.gov/jobs/13717138

Job Details

• Job Requisition ID:**58530**
• Opening Date:**09/10/2026**
• Closing Date:**09/24/2026**
• Agency:**Department of Children and Family Services
• Title:**Office Specialist (Upward Mobility Program)**
• Class Title:**OFFICE SPECIALIST - 30080**
• Skill Option:**Keyboarding**
• Bilingual Option:**None**
• Salary:**Anticipated Starting Salary $4,568/mo.; Full Salary Range:$4,568 - $6,133/mo.**
• Job Type:**Salaried**
• Category:**Full Time**
• Number of Vacancies:**1**
• Bargaining Unit Code:**RC028 Paraprofessional Human Services Employees, AFSCME**
• Merit Comp Code:**
• Work Hours**: Monday - Friday 8:30 am to 5:00 pm
• Anticipated Hybrid Work Schedule Availability**:1 to 5 Days per week in office, depending on operational needs
• Headquarter Location**:Chicago - 1911 S Indiana Ave
• The official headquarters is 1911 S. Indiana, but you will be assigned to work at another DCFS office in Cook County.
• Work County**:Cook
• Supervisor**: A. Gomez

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

IT IS HIGHLY RECOMMENDED THAT YOU UPLOAD COLLEGE TRANSCRIPTS AND RESUME.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether youre helping to improve schools, protect our natural resources, or support families in need, youre part of something biggersomething that touches the lives of every person who calls Illinois home. No matter what state career youre looking for, we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Children and Family Services is seeking an organized, professional, and results oriented individual to serve as Office Specialist. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and communication capabilities. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

Essential Function

• Serves as Child Care/Child Welfare Licensing Background Check Specialist
• Prepares and keyboards documents which impact program policies and procedures, as confidential documents related to the performance of unit personnel
• Develops and provides comprehensive complex database reports, utilizing extensive knowledge and understanding of multiple software programs, which include highly confidential data for distribution to licensing workers/employers
• Receives and evaluates CANTS documents/criminal history rap sheets to determine what information is appropriate to be sent to licensing workers/employers for review and recommendation.
• Identifies unique or complex situations requiring specialized assistance
• Prepares correspondence using Department-authorized forms to inform licensing workers/employers of pertinent information needing to be assessed and returned to the Department for review.
• Attends staff development and training sessions to enhance knowledge and expertise
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college and one year of office experience OR completion of high school and three years of office experience OR three years of ind